Annual in-person meeting

Annual in-person meeting

To receive and to maintain your subsidy, you must attend an in-person eligibility meeting every year and at times when there are changes in your situation that can affect your ongoing eligibility or your fee. If you have a spouse or partner, you are both encouraged to attend the meeting.

Children's Services District Offices (PDF) - addresses and office hours.

What to expect
The meeting will be 1 hour long but you may have to wait to see a caseworker so make sure to give yourself enough time.

Your eligibility for child care fee subsidy will be reviewed during the meeting. Your caseworker will also review the Children's Services policies and procedures and your responsibilities related to maintaining your child care fee subsidy.You will have to sign an agreement that confirms the terms and conditions for receiving a child care fee subsidy.

What to bring
Our checklist (English / Français (PDF)) tells you which documents you need to bring to the meeting.

If you are not employed or in school but you or your child has a documented special need, we require written documentation of the special need from your doctor, agency or another professional who has an ongoing involvement with your family. Your doctor or other professional will have to complete one of the following forms:

• Documentation of child special needs (PDF)
• Documentation of parent/guardian special needs (PDF)

If you are self-employed you must also bring:

• Child care fee assistance for self-employed applicants (PDF)
• Statement of income and expenses (PDF)
• Declaration of self-employment (PDF)

Please contact your caseworker to discuss issues related to your meeting.