How to Report to the Social Housing Unit?

Progress and completion for each capital project receiving SHRRP funding will be confirmed by completing:

• Project Milestone Reports (PMR)
• Invoice Summary
• Project Completion Reports (PCR)
  

Please note that the PMR and PCR forms have changed since Year 1, and the Invoice Summary sheet has been added. Use the new forms for both Year 1 and Year 2 reporting. The instruction and Audio-Visual training will help you complete them.

FORMS ONLY	WRITTEN INSTRUCTIONS	AUDIO-VISUAL TRAINING
PMR	PMR1 PMR2 & PMR3	PMR
Invoice Summary	Invoice Summary	Invoice Summary
PCR	PCR	PCR

Depending on the total value of the capital project, slightly different documentation is required. Please consult the instruction sheets for information on which forms are required for each level of capital project. This chart summarizes the requirements:
 

	1st Project Milestone Report (PMR1)	2nd Project Milestone Report (PMR2)	3rd - and possibly subsequent - Project Milestone Reports (PMR3)	Project Completion Report (PCR)
Projects $25,000 or less	Required	Not applicable	Not applicable	Required
Projects between $25,001 and $100,000	Required	Required	Not applicable	Required
Projects over $100,000	Required	Required	Required	Required

Invoice Summary forms need to be submitted to us with supporting documentation with your second and third PMRs and with your PCR. The Invoice Summary will also help you track the invoices for your individual capital projects.

All three of these forms are auto-populated with data linked to a unique reference number for each capital project, called the Service Manager ID number (SMID #). By entering this number on the forms, you will save a lot of time because the form will fill in many fields automatically.

SHRRP data may change, so you need to ensure that you are working with the most current data. Every time you are preparing a submission, retrieve a fresh electronic copy of the PMR, Invoice Summary and PCR Excel worksheets.

If possible, please submit forms and supporting documentation electronically. Read the “Submitting Documentation to the City” sections of the above instruction sheets for the specifics of how to submit information and what supporting documentation is required.
 
Please note that payments may not be approved if there is no supporting documentation, or if there are discrepancies between your Project Description Report and the supporting documentation. Payments may also not be approved if we find that a violation of the Provider Funding Agreement and/or SHRRP Program Guidelines has occurred. In addition, the Social Housing Unit may confirm progress by arranging with your staff to visit the worksite.

Project Completion Forms (PCRs) should only be submitted to close off a project. No further invoices will be accepted for payment if you have already submitted a PCR for the project.

Click this link for a recording of a presentation on SHRRP deadlines for reallocation projects. Or take a look at this PowerPoint Presentation.

If you have any questions about how to report your SHRRP projects, please contact us at socialhousing@toronto.ca.