City of Toronto Bid Committee Minutes

The Bid Committee adopted the following:

1. Bid Committe grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (July 16, 2009) from the Director, Purchasing and Materials Management, with Appendix 3 revised in accordance with the supplementary report (July 21, 2009) from the Director, Purchasing and Materials Management:

1	Call Document	Tender Call No. 103-2009, Contract No. 09NY-114TR
	Description	Supply, Replacement and Adjustment of Utility Castings, Wards 8, 9, 10, 15, 16, 23, 24, 25, 26, 33, and 34 – North York District.
	Recommended Bidder	Miconi Construction Ltd.
2	Call Document	Tender Call No. 121-2009, Contract No. 09NY-116TM
	Description	Repairs to Roads and Sidewalks Wards 8, 9, 10, 15, 16, 23, 24, 25, 26, 33, and 34 – North York District
	Recommended Bidder	Maple-Crete Inc.
3	Call Document	Request for Quotation 3907-09-5159
	Description	Interior renovation and accessibility upgrades at Election Services newly acquired building located at 89 Northline Rd.
	Recommended Bidder	Martinway Contracting Ltd.
4	Call Document	Tender Call No. 132-2009, Contract No. 09EYNY-322WS
	Description	Water Service Replacements and Associated Works Etobicoke York and North York Districts, Wards 11, 12 & 15
	Recommended Bidder	Robert B. Somerville Co. Ltd.
5	Call Document	Request for Proposal (RFP) No. 9117-09-7122
	Description	Investigation of Basement Flooding - Toronto Eastern Beaches Contracted professional engineering services to develop a comprehensive flood protection and flood relief program to address the basement flooding problems that occurred in the Eastern Beaches area.
	Recommended Proponent	Genivar Ontario Inc.
6	Call Document	Request for Proposal (RFP) No. 9117-08-7292
	Description	Professional Services for the Stand Alone Watermain Replacement Program. The RFP required that the detailed written proposals included a separate, sealed cost envelope.
	Recommended Proponent	R.V. Anderson Associates Limited

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 103-2009, Contract No. 09NY-114TR in accordance with the Contract Details set out in the appendices of the report (July 16, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 121-2009, Contract No. 09NY-116TM in accordance with the Contract Details set out in the appendices of the report (July 16, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Request for Quotation 3907-09-5159 in accordance with the Contract Details set out in the revised Appendix 3 of the supplementary report (July 21, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 132-2009, Contract No. 09EYNY-322WS in accordance with the Contract Details set out in the appendices of the report (July 16, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Request for Proposal No. 9117-09-7122 in accordance with the Contract Details set out in the appendices of the report (July 16, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Request for Proposal No. 9117-08-7292 in accordance with the Contract Details set out in the appendices of the report (July 16, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

The purpose of this report is to provide a revised Appendix #3 for RFQ 3907-07-5159 for Interior renovation and accessibility upgrades at Election Services newly acquired building located at 89 Northline Rd.

Members present:

Marilyn Toft, City Clerk's designate as Chair

Joanne Hamill, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Moved by Don Altman

That the minutes of the Bid Committee meeting held on July 15, 2009, be confirmed.

Meeting No.	130	Contact	Marilyn Toft, Manager
Meeting Date	Wednesday, July 22, 2009	Phone	416-392-7032
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 3, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2009-07-22	Afternoon	2:00 PM	2:06 PM	Public

1a	Revised Appendix #3 for July 22, 2009 Composite Report


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