2009-11-25 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (November 19, 2009) from the Director, Purchasing and Materials Management:

1	Call Document	Request for Quotation 3907-09-5121
	Description	To Repair Burn House Concrete Structure and Replace Exterior Cladding at Toronto Fire Services West Training Centre located at 947 Martin Grove Road
	Recommended Bidder	Canada Construction Ltd.
2	Call Document	Request for Proposal 0222-09-0041
	Description	Supply and delivery of various housekeeping and laundry supplies at various Long-Term Care Homes and Services locations for a five (5) year term for the period from January 1, 2010 to December 31, 2014
	Recommended Proponent	Ecolab Co.
3	Call Document	Request for Quotation 6032-09-0164
	Description	For the non-exclusive supply of all labour, materials and equipment required to provide Winter Maintenance Services to various City of Toronto Fire Services locations for the 2009/2010 Winter Season
	Recommended Bidder	Lima Gardens & Construction Inc.
4	Call Document	Request for Quotation 1004-08-3108
	Description	Supply, delivery, warranty, and installation, of new Herman Miller Action Office (AO) Systems Series Workstations, from the date of the award until March 31, 2010
	Recommended Bidder	Herman Miller Workplace Resource
5	Call Document	Request for Quotation 6902-09-3142
	Description	For the supply, delivery and off-loading of Pre-blended Ethanol Unleaded Gasoline and Pre-blended Biodiesel and D-2 Fuels to various City of Toronto Divisions and other publicly funded organizations, as may be required by any or all of the City of Toronto, its Boards, Agencies, Commissions, Toronto Police Services, Exhibition Place, The Toronto Zoo, the Toronto District School Board, York University; on an as and when required basis during the period January 1, 2010 to June 30, 2010
	Recommended Bidder	Suncor Energy Products Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 3907-09-5121 in accordance with the Contract Details set out in the appendices of the report (November 19, 2009) from the Director, Purchasing and Materials Management, moved by Tony Comella.

That the Bid Committee grant authority to award Request for Proposal 0222-09-0041 in accordance with the Contract Details set out in the appendices of the report (November 19, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 6032-09-0164 in accordance with the Contract Details set out in the appendices of the report (November 19, 2009) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 1004-08-3108 in accordance with the Contract Details set out in the appendices of the report (November 19, 2009) from the Director, Purchasing and Materials Management, moved by Halyna Benesh.

That the Bid Committee grant authority to award Request for Quotation 6902-09-3142 in accordance with the Contract Details set out in the appendices of the report (November 19, 2009) from the Director, Purchasing and Materials Management, moved by Drew Shintani.

Moved by Don Altman

That the minutes of the Bid Committeee meeting held on November 18, 2009, be confirmed.

Members Present:

Belinda Bains, City Clerk's designate as Chair

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Laurie McQueen, City Manager's designate

Tony Comella, Fire Services (Request for Quotation No. 3907-09-5121)

Halyna Benesh, Facilities and Real Estate Division (Request for Quotation No. 1004-08-3108)

Drew Shintani, Fleet Services (Request for Quotation No. 6902-09-3142)

Meeting No.	147	Contact	Belinda Bains
Meeting Date	Wednesday, November 25, 2009	Phone	416-392-6315
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room A, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2009-11-25	Afternoon	2:02 PM	2:08 PM	Public


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