City of Toronto Logo Minutes



Bid Committee


Meeting No. 150   Contact Belinda Bains
Meeting Date Wednesday, December 16, 2009
  Phone 416-392-6315
Start Time 2:00 PM
  E-mail bdc@toronto.ca
Location Meeting Room D, City Hall
     

BD150.1

ACTION

Adopted 

 

 

Contract Awards - December 16, 2009 - Composite Report

Committee Decision

The Bid Committee adopted the following:

 

1.         Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management:

 

1

Call Document

Request For Quotation 6106-09-3205

Description

Short term (one month to twelve month) rental of various 2007 or newer cars, pickup trucks, cargo vans and mini vans for Fleet Services from date of award to November 30, 2010

Recommended Proponent

Somerville National Leasing & Rentals Ltd.

2

Call Document

Tender Call No. 208-2009, Contract No. 09EY-ISF03

Description

Arterial Road Resurfacing on Steeles Avenue from Albion Road to Norfinch Drive

Recommended Bidder

D. Crupi & Sons Limited

 

3

Call Document

Request for Quotation 4305-09-5162

Description

For the supply of all labour, materials necessary for Inspections, Maintenance & Repairs to Heating Ventilation & Air Conditioning Systems & Sheet Metal Fabrication & Installation for Facilities & Real Estate Division at various locations within the City of Toronto, from the date of award to November 30, 2010

Recommended Bidder

Firm A)     Active Mechanical Services District Grouping “A”

Firm B)      Superior Air Systems Ltd.   District Grouping “B”

4

Call Document

Tender Call No. 204-2009, Contract No. 09EY-27WS

Description

Replacement of Substandard Water Services at Various Locations

Recommended Bidder

 Aurostar Inc.

 

5

Call Document

Request For Quotation 6606-09-7276

Description

Supply, and delivery of Liquid Chlorine for Toronto Water’s water and wastewater facilities on an as and when required basis from the date of award ending December 31, 2010.

Recommended Bidder

Brenntag Canada Inc.

 

6

Call Document

Request For Quotation 6606-09-7244

Description

Supply, and delivery Sodium Hypochlorite for Toronto Water‘s water and wastewater facilities on an as and when required basis from the date of award ending December 31, 2010

Recommended Bidder

Flowchem Ltd.

 

7

Call Document

Tender Call 205-2009, Contract No. 09FS-77WS

Description

Supply, installation and commissioning of Pump No. 3 and related components at William H. Johnston Pumping Station.

Recommended Bidder

W. A. Stephenson Mechanical Contractors Limited

 

8

Call Document

Request for Proposal 9155-09-7193

Description

Provision of contracted professional services necessary for the City’s legislated Vacancy Verification Program from the date of award to December 31, 2010

Recommended Proponent

Hemson Consulting Ltd.

 

9

Call Document

Request for Quotation 4306-09-5142

Description

For the supply of all labour, equipment and materials necessary to provide a Refrigeration Service programme, to maintain existing ice-making refrigeration equipment located in various arenas in The City of Toronto on behalf of the Parks, Forestry and Recreation Division from December 1, 2009 to November 30, 2010

Recommended Bidder

Cimco Refrigeration, Division of Toromont Industries LTD.

 

10

Call Document

Request for Quotation 6038-09-3159

Description

Supply of all labour, equipment and materials necessary to provide up to one hundred (100) Tri-Axle Dump Trucks with operators, on a standby or as needed basis, for snow removal operations in the Toronto and East York District Area 1.

Recommended Bidder

Lombardi Construction

 

11

Call Document

Request for Quotation No. 6038-09-3212

Description

Supply of all labour, equipment and materials necessary to provide up to one hundred (100) Tri-Axle Dump Trucks with operators, on a standby or as needed basis, for snow removal operations in the Toronto and East York District Area 2.

Recommended Bidder

Lombardi Construction

 

Origin
(December 10, 2009) Report from Director, Purchasing and Materials Management
Summary

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

Background Information
Contract Awards - December 16, 2009 - Composite Report
(http://www.toronto.ca/legdocs/mmis/2009/bd/bgrd/backgroundfile-25621.pdf)

Motions
1 - Motion to Adopt Item (Carried)

That the Bid Committee deal with each contract separately, moved by Don Altman.


2 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 6106-09-3205 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Gary Ingwersen.


3 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call No. 208-2009, Contract No. 09EY-ISF03 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.


4 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 4305-09-5162 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Dave Beattie.


5 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call No. 204-2009, Contract No. 09EY-27WS in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.


6 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 6606-09-7276 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Rose Mancini.


7 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 6606-09-7244 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Rose Mancini.


8 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call 205-2009, Contract No. 09FS-77WS in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Vince Pagliuca.


9 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Proposal 9155-09-7193 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman.


10 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 4306-09-5142 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by David Burns.


11 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 6038-09-3159 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Steven Vetore.


12 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 6038-09-3212 in accordance with the Contract Details set out in the appendices of the report (December 10, 2009) from the Director, Purchasing and Materials Management, moved by Steven Vetore.


Procedural Motions
1 - Motion to Adopt Minutes (Carried)

Moved by Laurie McQueen

That the Minutes of the Bid Committee meeting held on December 9, 2009, be confirmed.

Members Present:

 

Belinda Bains, City Clerk's designate as Chair

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Laurie McQueen, City Manager's designate

Gary Ingwersen, Fleet Services (Request for Quotation 6106-09-3205)

Dave Beattie, Facilities and Real Estate (Request for Quotation 4305-09-5162)

Rose Mancini, Toronto Water (Request for Quotations 6606-09-7276 and 6606-09-7244)

Vince Pagliuca, Technical Services (Tender Call 205-2009, Contract No. 09FS-77WS)

David Burns, Parks Forestry and Recreation (Request for Quotation 4306-09-5142)

Steven Vetore, Transportation Services (Request for Quotations 6038-09-3159 and 6038-09-3212)

 

Wednesday, December 16, 2009
Meeting Sessions
Session Date Session Type Start Time End Time Public or Closed Session
2009-12-16 Afternoon 2:03 PM 2:13 PM Public