2010-02-03 Agenda - Bid Committee

Members of Council and Staff: Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended. The City Clerk’s Office will not provide additional copies.

Special Assistance for Members of the Public: City staff can arrange for special assistance with some advance notice. If you need special assistance, please call 416-392-6627, TTY 416-338-0889 or e-mail bdc@toronto.ca

Closed Meeting Requirements: If the Bid Committee wants to meet in closed session (privately), a member of the committee must make a motion to do so and give the reason why the Committee has to meet privately. (City of Toronto Act, 2006)

Notice to people writing to the Bid Committee: The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address - available to the public, unless you expressly request the City to remove it.

If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-6627.

Declarations of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes – January 27, 2010

Communications/Reports

The Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of this report:

1	Call Document	Request For Quotation 6626-09-3204
	Description	Non-exclusive supply, delivery and warranty of swimming pool chemicals and supplies for Parks, Forestry and Recreation from date of award to March 31, 2011
	Recommended Bidder	Glen Chemicals Limited
2	Call Document	Request for Quotation 3205-09-7316
	Description	Cleaning of existing large diameter sewer pipe (Lakefront Interceptor, trunk sewers) in the City of Toronto for Toronto Water.
	Recommended Bidder	Capital Sewer Services Inc.
3	Call Document	Tender Call 209-2009
	Description	Electrical upgrades to substation PT 1-9 at Ashbridges Bay Treatment Plant
	Recommended Bidder	Trade-Mark Industrial Inc.
4	Call Document	Request for Quotation 3907-09-7215
	Description	The non-exclusive supply and delivery of all labour, parts, equipment and materials necessary to carry out erosion protection and restoration work on an as and when required basis at various locations within the City of Toronto for the Toronto Water Services Division.
	Recommended Bidder	Dynex Construction Ltd
5	Call Document	Request For Quotation 6106-09-3244
	Description	Short term (one month to twelve month) rental of various 2007 or newer vehicles for Fleet Services from date of award to November 30, 2010
	Recommended Bidders	Enterprise Rent-a-Car Canada Ltd. Ryder Truck Rentals
6	Call Document	Tender Call 210-2009
	Description	For the supply of all labour, equipment and materials necessary for the construction replacement of the existing Ice Rink Slab/Dasher Board System & Refrigeration Upgrades at Goulding Park Arena, located at 45 Goulding Ave., Toronto.
	Recommended Bidder	Frank Pellegrino General Contracting Ltd.
7	Call Document	Request for Quotation 6113-09-3229
	Description	Supply and Delivery of eleven (11) Latest Model, Conventional truck Chassis, 42,000 lbs (19051 kg) GVWR, with 12’ contractors dump body and one (1) salt spreader , including six (6) sets of Parts and Service Manuals.
	Recommended Bidders	Metro Freightliner (Price Schedule A, C, D, E & G) Western Toronto International Trucks Inc. (Price Schedule B & F)

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

See attached Appendices for Financial Impact details for each contract award.

Meeting No.	155	Contact	Janette Gerrard
Meeting Date	Wednesday, February 3, 2010	Phone	416-392-6627
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall