City of Toronto Logo Agenda

Regular



Bid Committee


Meeting No. 186   Contact Colleen O'Neill, Committee Secretary
Meeting Date Tuesday, September 7, 2010
  Phone 416-392-5227
Start Time 2:00 PM
  E-mail bdc@toronto.ca
Location Committee Room 4, City Hall
     


Members of Council and Staff:  Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended.  The City Clerk’s Office will not provide additional copies.

 

Special Assistance for Members of the Public:  City staff can arrange for special assistance with some advance notice. If you need special assistance, please call 416-392-5227, TTY 416-338-0889 or e-mail bdc@toronto.ca

 

Closed Meeting Requirements:  If the Bid Committee wants to meet in closed session (privately), a member of the committee must make a motion to do so and give the reason why the Committee has to meet privately. (City of Toronto Act, 2006)

 

Notice to people writing to the Bid Committee:  The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

 

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address - available to the public, unless you expressly request the City to remove it.

 

If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-5227.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Declarations of Interest under the Municipal Conflict of Interest Act

 

Confirmation of Minutes – September 1, 2010 

 

Communications/Reports

 

BD186.1

ACTION 

 

 

 

Contract Awards - September 7, 2010 - Composite Report
Origin
(September 2, 2010) Report from the Director, Purchasing and Materials Management
Recommendations

The Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of this report:

 

1

Call Document

Tender Call No. 236-2010, Contract No. 10NY-112TR

Description

Murray Yard (64 Murray Rd.) and Bermondsey Yard (195 Bermondsey Rd.) Parking Lots Milling and Paving, Wards 9 and 34, in North York District

Recommended Bidder

Furfari Paving Co. Ltd.

2

Call Document

Tender Call 214-2010, Contract No. 10NY-09RD

Description

Road Reconstruction on Roselawn Avenue and Caldow Road and Water and Sewer Services Update

Recommended Bidder

Sanscon Construction

3

Call Document

Tender Call 258-2010, Contract No. 10TE-19RD

Description

Full Depth Road Reconstruction on Eastwood Road from Coxwell Avenue to Bowmore Road and Road Resurfacing on Eastwood Road from Bowmore Road to Normandy Boulevard in the Toronto and East York District.

Recommended Bidder

614128 Ontario Ltd O/A Trisan Construction

 

 

Summary

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

Financial Impact

See attached Appendices for Financial Impact details for each contract award.

Background Information
Contract Awards - September 7, 2010 - Composite Report
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33436.pdf)


BD186.2

ACTION 

 

 

Ward: 13 

Award of Request for Quotation 0903-08-5055 Gus Ryder Sunnyside Outdoor Pool
Origin
(September 2, 2010) Report from the Director, Purchasing and Materials Management
Recommendations

The Director, Purchasing and Materials Management recommends that:

 

1.         Bid Committee rescind its March 4, 2009 decision to award RFQ 0903-08-5055.

 

2.         Bid Committee grant authority to award RFQ 0903-08-5055, for the supply of all labour, equipment, material and supervision necessary for the facility improvement of the Gus Ryder Sunnyside Outdoor Pool, to APlus General Contractor, in accordance with the revised Contract Details set out in the Appendix 1 to this report.

Summary

The purpose of this report is to request the Bid Committee to rescind the award for Request for Quotation (RFQ) 0903-08-5055 because of a misinterpretation of the bid amount.  The report was submitted on March 4, 2009 and approved by the Bid Committee at its meeting of March 11, 2009 in the amount of $2,098,431.25.  This new report is seeking approval of the correct amount of 2,208,875.00 net of GST and charges, which is an increase of $110,443.75.  This error was due to staff misapplying the 5% vendor discount.

Financial Impact

See attached Appendix 1 for Financial Impact details for the contract award.

Background Information
Award of Request for Quotation 0903-08-5055 Gus Ryder Sunnyside Outdoor Pool
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33437.pdf)