2010-02-03 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (January 28, 2010) from the Director, Purchasing and Materials Management:

1	Call Document	Request For Quotation 6626-09-3204
	Description	Non-exclusive supply, delivery and warranty of swimming pool chemicals and supplies for Parks, Forestry and Recreation from date of award to March 31, 2011
	Recommended Bidder	Glen Chemicals Limited
2	Call Document	Request for Quotation 3205-09-7316
	Description	Cleaning of existing large diameter sewer pipe (Lakefront Interceptor, trunk sewers) in the City of Toronto for Toronto Water.
	Recommended Bidder	Capital Sewer Services Inc.
3	Call Document	Tender Call 209-2009
	Description	Electrical upgrades to substation PT 1-9 at Ashbridges Bay Treatment Plant
	Recommended Bidder	Trade-Mark Industrial Inc.
4	Call Document	Request for Quotation 3907-09-7215
	Description	The non-exclusive supply and delivery of all labour, parts, equipment and materials necessary to carry out erosion protection and restoration work on an as and when required basis at various locations within the City of Toronto for the Toronto Water Services Division.
	Recommended Bidder	Dynex Construction Ltd
5	Call Document	Request For Quotation 6106-09-3244
	Description	Short term (one month to twelve month) rental of various 2007 or newer vehicles for Fleet Services from date of award to November 30, 2010
	Recommended Bidders	Enterprise Rent-a-Car Canada Ltd. Ryder Truck Rentals
6	Call Document	Tender Call 210-2009
	Description	For the supply of all labour, equipment and materials necessary for the construction replacement of the existing Ice Rink Slab/Dasher Board System & Refrigeration Upgrades at Goulding Park Arena, located at 45 Goulding Ave., Toronto.
	Recommended Bidder	Frank Pellegrino General Contracting Ltd.
7	Call Document	Request for Quotation 6113-09-3229
	Description	Supply and Delivery of eleven (11) Latest Model, Conventional truck Chassis, 42,000 lbs (19051 kg) GVWR, with 12’ contractors dump body and one (1) salt spreader , including six (6) sets of Parts and Service Manuals.
	Recommended Bidders	Metro Freightliner (Price Schedule A, C, D, E & G) Western Toronto International Trucks Inc. (Price Schedule B & F)

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Dave McLeod.

That the Bid Committee grant authority to award Request for Quotation 6626-09-3204, in accordance with the Contract Details set out in the appendices of the report (January 28, 2010) from the Director, Purchasing and Materials Management, moved by Joanne Hamill.

That the Bid Committee grant authority to award Request for Quotation 3205-09-7316, in accordance with the Contract Details set out in the appendices of the report (January 28, 2010) from the Director, Purchasing and Materials Management, moved by Dave McLeod.

That the Bid Committee grant authority to award Tender Call 209-2009, in accordance with the Contract Details set out in the appendices of the report (January 28, 2010) from the Director, Purchasing and Materials Management, moved by Joanne Hamill.

That the Bid Committee grant authority to award Request for Quotation 3907-09-7215, in accordance with the Contract Details set out in the appendices of the report (January 28, 2010) from the Director, Purchasing and Materials Management, moved by Dave McLeod.

That the Bid Committee grant authority to award Request for Quotation 6106-09-3244, in accordance with the Contract Details set out in the appendices of the report (January 28, 2010) from the Director, Purchasing and Materials Management, moved by Dan Bertuzzi.

That the Bid Committee grant authority to award Tender Call 210-2009, in accordance with the Contract Details set out in the appendices of the report (January 28, 2010) from the Director, Purchasing and Materials Management, moved by Chris Sheldon.

That the Bid Committee grant authority to award Request for Quotation 6113-09-3229, in accordance with the Contract Details set out in the appendices of the report (January 28, 2010) from the Director, Purchasing and Materials Management, moved by Dan Bertuzzi.

Moved by Joanne Hamill

That the minutes of the Bid Committee meeting held on January 27, 2010, be confirmed.

Members Present:

Janette Gerrard, City Clerk's designate as Chair

Joanne Hamill, City Manager's designate

Dave McLeod, Deputy City Manager and Chief Financial Officer's designate

Dan Bertuzzi, Fleet Services (Request for Quotation 6106-09-3244 and Request for Quotation 6113-09-3229)

Chris Sheldon, Parks, Forestry and Recreation (Tender Call 210-2009)

Meeting No.	155	Contact	Janette Gerrard
Meeting Date	Wednesday, February 3, 2010	Phone	416-392-6627
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-02-03	Afternoon	2:00 PM	2:08 PM	Public


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