2010-03-03 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (February 25, 2010) from the Director, Purchasing and Materials Management, with Appendix 5 as amended:

1	Call Document	Request for Quotation 9106-09-7001
	Description	For the non-exclusive provision of armoured car services for various City of Toronto Divisions, for the term of one (1) year from the date of award with the option to renew the contract for two (2) additional one-year terms under the same terms and conditions, at the discretion of the City and subject to budget approval.
	Recommended Bidder	INKAS Security Services Ltd.
2	Call Document	Request for Quotation 9115-09-5205
	Description	Material Specification Compliance Tests and Project Quality Assurance Services for Capital Works Projects in the Toronto and East York District.
	Recommended Bidder	Davroc Testing Laboratories Inc.
3	Call Document	Request for Quotation 3205-10-7003
	Description	The hydraulic flushing, cleaning and closed circuit television inspection of both service lateral drains and main-line sewers in various locations within all districts of the City of Toronto.
	Recommended Bidder	Veolia ES Canada Industrial Services Inc.
4	Call Document	Request for Quotation 1205-10-0031
	Description	Quotation for the supply and delivery of TS2 Type1 Controller Cabinets and Spare Components to various locations in Greater Toronto Area (GTA) as directed by the City, as and when required from the date of the award to December 31, 2010.
	Recommended Bidder	Tacel LTD.
5	Call Document	Request for Quotation 6606-07-3397
	Description	The purpose of this report is to request the Bid Committee to authorize staff to exercise the option to renew the Contract 47013223 for the period from March 1, 2009 until February 28, 2011.
	Recommended Bidder	PPG Canada Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 9106-09-7001, in accordance with the Contract Details set out in the appendices of the report (February 25, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 9115-09-5205, in accordance with the Contract Details set out in the appendices of the report (February 25, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 3205-10-7003, in accordance with the Contract Details set out in the appendices of the report (February 25, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 1205-10-0031, in accordance with the Contract Details set out in the appendices of the report (February 25, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award the balance of the contract, Request for Quotation 6606-07-3397, in the amount of $414,160.99 net of GST and HST, in accordance with the Contract Details set out in the appendices of the report (February 25, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on February 24, 2010, be confirmed.

Members Present:

Janette Gerrard, City Clerk's designate as Chair

Laurie McQueen, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Meeting No.	159	Contact	Janette Gerrard
Meeting Date	Wednesday, March 3, 2010	Phone	416-392-6627
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-03-03	Afternoon	2:00 PM	2:08 PM	Public


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