2010-05-19 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management:

1	Call Document	Tender Call No. 44-2010, Contract No. 10FS-31S
	Description	Addington Avenue Bridge over Ravine – Structure Rehabilitation
	Recommended Bidder	Anscon Contracting Inc.
2	Call Document	Tender Call No. 72-2010
	Description	Renovation of existing EMS Station No. 40 at 58 Richmond Street East, Toronto
	Recommended Bidder	Orion Construction & Management Company Ltd.
3	Call Document	Tender Call No. 50-2010
	Description	For the supply of all labour, equipment and materials necessary for the New Truck Wash Bay Building at the Ellesmere Works Yard, 1050 Ellesmere Road, Toronto, Ontario
	Recommended Bidder	Laurin General Contractor Canada Inc.
4	Call Document	Tender Call No. 80-2010, Contract No. 10FS-29S
	Description	Duncan Mills Road Bridge over Don River – Structure Rehabilitation
	Recommended Bidder	Grascan Construction Ltd. /Torbridge Construction Ltd.
5	Call Document	Tender Call No. 39-2010, Contract No. 10TE-101TU
	Description	Permanent Repairs to Utility Cuts - Toronto and East York District
	Recommended Bidder	Pave-Tar Construction Limited
6	Call Document	Tender Call No. 40-2010, Contract No. 10TE-102TU
	Description	Permanent Repairs to Utility Cuts - Toronto and East York District
	Recommended Bidder	Pave-Tar Construction Limited
7	Call Document	Tender Call No. 41-2010, Contract No. 10TE-103TU
	Description	Permanent Repairs to Utility Cuts -Toronto and East York District
	Recommended Bidder	Pave-Tar Construction Limited
8	Call Document	Tender Call No. 42-2010, Contract No. 10TE-104TU
	Description	Permanent Repairs to Utility Cuts - Toronto and East York District
	Recommended Bidder	Maple-Crete Inc.
9	Call Document	Tender Call No. 43-2010, Contract No. 10TE-105TU
	Description	Permanent Repairs to Utility Cuts - Toronto and East York District
	Recommended Bidder	Trisan Construction
10	Call Document	Request for Proposal 9117-09-7123
	Description	Contracted professional engineering services for design and services during construction for the 2km – 1500mm Diameter Watermain on Ellesmere Road from Markham Road to Neilson Road
	Recommended Proponent	Chisholm Fleming and Associates
11	Call Document	Request for Quotation 6112-10-3039
	Description	Supply and Delivery of thirty-two (32) Latest Model, 3/4 Ton Regular Cab Pickup Trucks in various configurations.
	Recommended Bidders	Colombo Motors LP (Price Schedule B, C, H, L & N), twelve (12) units Performance Chrysler Dodge Jeep (Price Schedule I, J, K, M & O), thirteen (13) units
12	Call Document	Request for Quotation 3401-10-3073
	Description	For the non-exclusive supply, delivery, installation, and warranty of desktops, notebooks, tablets, tough books, thin client devices, printers and related Hardware, Software and Services for the City of Toronto for a period of one year from the date of award to May 31, 2011
	Recommended Bidder	Compugen Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 44-2010, Contract No. 10FS-31S, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Abdi Nur.

That the Bid Committee grant authority to award Tender Call No. 72-2010, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Joe Bandl.

That the Bid Committee grant authority to award Tender No. 50-2010, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Joe Bandl.

That the Bid Committee grant authority to award Tender Call No. 80-2010, Contract No. 10FS-29S, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Abdi Nur.

That the Bid Committee grant authority to award Tender Call No. 39-2010, Contract No. 10TE-101TU, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 40-2010, Contract No. 10TE-102TU, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call No. 41-2010, Contract No. 10TE-103TU, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 42-2010, Contract No. 10TE-104TU, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call No. 43-2010, Contract No. 10TE-105TU, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Proposal 9117-09-7123, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Abdi Nur.

That the Bid Committee grant authority to award Request for Quotation 6112-10-3039, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Vukadin Lalovic:

1. Colombo Motors LP

Supply and delivery of 12 pickup trucks (Price Schedule B, C, H, L & N)

Contract Award being - $541,977.83 net of HST Recoveries

2. Performance Chrysler Dodge Jeep

Supply and delivery of 13 pickup trucks (Price Schedule I, J, K, M & O)

Contract Award being - $563,222.26 net of HST Recoveries

That the Bid Committee grant authority to award Request For Quotation 3401-10-3073, in accordance with the Contract Details set out in the appendices of the report (May 13, 2010) from the Director, Purchasing and Materials Management, moved by Maria Louladakis.

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on May 12, 2010, be confirmed.

Members Present:

Betty Pereira, City Clerk's designate as Chair

Laurie McQueen, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Joe Bandl, Facilities Management (Tender Call No. 72-2010 and Tender Call

No. 50-2010)

Maria Louladakis, Information and Technology (Request for Quotation 3401-10-3073)

Abdi Nur, Technical Services (Tender Call No. 44-2010, Contract No. 10FS-31S, Tender Call No. 80-2010, Contract No. 10FS-29S and Request for Proposal 9117-09-7123)

Vukadin Lalovic, Fleet Services (Request for Quotation 6112-10-3039)

Meeting No.	170	Contact	Betty Pereira, Committee Secretary
Meeting Date	Wednesday, May 19, 2010	Phone	416-392-0132
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-05-19	Afternoon	2:00 PM	2:10 PM	Public


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