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Minutes |
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Bid Committee |
| Meeting No. | 186 | Contact | Colleen O'Neill, Committee Secretary | |
| Meeting Date |
Tuesday, September 7, 2010 |
Phone | 416-392-5227 | |
| Start Time |
2:00 PM |
bdc@toronto.ca | ||
| Location |
Committee Room 4, City Hall
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| BD186.1 | ACTION |
Adopted |
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| Contract Awards - September 7, 2010 - Composite Report |
Committee Decision |
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The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (September 2, 2010) from the Director, Purchasing and Materials Management:
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| Origin |
| (September 2, 2010) Report from the Director, Purchasing and Materials Management |
| Summary |
The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report. |
| Background Information |
| Contract Awards - September 7, 2010 - Composite Report (http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33436.pdf) |
| Motions |
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Motion to Adopt Item (Carried) Procedural - That the Bid Committee deal with each contract separately, moved by Don Altman. 1 - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Tender Call No. 236-2010, Contract No. 10NY-112TR, in accordance with the Contract Details set out in the appendices of the report (September 2, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman. 2 - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Tender Call 214-2010, Contract No. 10NY-09RD, in accordance with the Contract Details set out in the appendices of the report (September 2, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen. 3 - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Tender Call 258-2010, Contract No. 10TE-19RD, in accordance with the Contract Details set out in the appendices of the report (September 2, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman. |
| BD186.2 | ACTION |
Adopted |
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Ward: 13 |
| Award of Request for Quotation 0903-08-5055 Gus Ryder Sunnyside Outdoor Pool |
Committee Decision |
The Bid Committee took the following action:
1. Rescinded its March 4, 2009 decision to award RFQ 0903-08-5055.
2. Granted authority to award RFQ 0903-08-5055, for the supply of all labour, equipment, material and supervision necessary for the facility improvement of the Gus Ryder Sunnyside Outdoor Pool, to APlus General Contractor, in accordance with the revised Contract Details set out in the Appendix 1 to the report (September 2, 2010) from the Director, Purchasing and Materials Management. |
| Origin |
| (September 2, 2010) Report from the Director, Purchasing and Materials Management |
| Summary |
The purpose of this report is to request the Bid Committee to rescind the award for Request for Quotation (RFQ) 0903-08-5055 because of a misinterpretation of the bid amount. The report was submitted on March 4, 2009 and approved by the Bid Committee at its meeting of March 11, 2009 in the amount of $2,098,431.25. This new report is seeking approval of the correct amount of 2,208,875.00 net of GST and charges, which is an increase of $110,443.75. This error was due to staff misapplying the 5% vendor discount. |
| Background Information |
| Award of Request for Quotation 0903-08-5055
Gus Ryder Sunnyside Outdoor Pool
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33437.pdf) |
| Motions |
|
1 - Motion to Re-open Item (Carried) That the Bid Committee rescind its March 4, 2009 decision to award RFQ 0903-08-5055, moved by Don Altman.
2 - Motion to Adopt Item (Carried) That the Bid Committee grant authority to award Request for Quotation 0903-08-5055, for the supply of all labour, equipment, material and supervision necessary for the facility improvement of the Gus Ryder Sunnyside Outdoor Pool, to APlus General Contractor, in accordance with the revised Contract Details set out in the Appendix 1 to the report (September 2, 2010) from the Director, Purchasing and Materials Management, moved by Miranda King Montgomery. |
| Procedural Motions |
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Motion to Adopt Minutes (Carried) Moved by Laurie McQueen That the minutes of the Bid Committee meeting held on September 1, 2010, be confirmed. |
Members Present:
Colleen O'Neill, City Clerk's designate as Chair Laurie McQueen, City Manager's designate Don Altman, Deputy City Manager and Chief Financial Officer's designate Miranda King Montgomery, Parks Forestry and Recreation (Request for Quotation 0903-08-5055) |
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Tuesday, September 7, 2010 |
| Meeting Sessions |
| Session Date | Session Type | Start Time | End Time | Public or Closed Session |
| 2010-09-07 | Afternoon | 2:01 PM | 2:08 PM | Public |