2010-09-29 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management:

1	Call Document	RFP 9118-10-5100
	Description	For the provision of Professional Architectural Services for Leaside Memorial Community Gardens Arena Expansion
	Recommended Proponent	WGD Architects Inc
2	Call Document	Tender No. 233-2010
	Description	For the supply of all material, labour, equipment and supervision necessary to install a new multi-use recreational trail on the CN Leaside Spur, located east of Leslie Street, from York Mills Road to just north of Eglinton Avenue, Toronto.
	Recommended Bidder	Metric Contracting Services Corporation
3	Call Document	Tender Call 272-2010, Contract No. 10NY-20RD
	Description	Finch Hydro Corridor Recreational Trail from Dufferin Street to Yonge Street
	Recommended Bidder	Gazzola Paving Limited
4	Call Document	Tender Call No. 264-2010
	Description	Dock Wall Reconstruction, Beside the Canada Malting Silos at 5 Eireann Quay, Toronto, Ontario
	Recommended Bidder	Somerville Construction
5	Call Document	Request for Quotation 3003-10-7144
	Description	Supply, Printing and Mailing of Utility Billing for Revenue Services for the period of October 1, 2010 to December 31, 2012
	Recommended Bidder	Data Direct Group
6	Call Document	Request for Quotation 6102-10-3082
	Description	For the non-exclusive supply of all parts, labour, materials, equipment and supplies, pickup and delivery of vehicles necessary to perform repairs, maintenance, service calls and authorized warranty work on Cummins Diesel engines for the City of Toronto’s Fire Services Division
	Recommended Bidder	Mississauga Bus, Coach & Truck Repairs Inc.
7	Call Document	Request for Proposals (RFP) 9105-10-7067
	Description	Provision of administration and underwriting services for the Ontario Works (OW) dental programs from January 1, 2011 to December 31, 2015
	Recommended Proponent	Great-West Life Assurance Company
8	Call Document	Tender Call No. 223-2010, Contract No. 10CW-500PM
	Description	Supply and installation of inlaid pre-cut thermoplastic (DuraTherm) speed hump triangles, bike symbols, diamonds, sharrows, chevrons and pre-cut thermoplastic zebra bars as decorative and durable pavement markings within the City of Toronto
	Recommended Bidder	Multiseal Paving Company
9	Call Document	Tender Call No. 235-2010, Contract No. 10NY-126ISF
	Description	Grinding and Paving at Various Locations (4 Parts), North York District Part A – Finch Ave E from Leslie St to 676 Finch Ave; Part B – Don Mills Rd from Havenbrook Blvd to George Henry Blvd; Part C – Millwood Ave from Laird Dr to Leaside Bridge (not including bridge); Part D – Empress Ave from Yonge St to Doris Ave.
	Recommended Bidder	Furfari Paving Co. Ltd.
10	Call Document	Tender Call No. 249-2010, Contract No. 10TE-121TR
	Description	The Resurfacing of Expressways – Don Valley Parkway in Wards 26, 29, 31 and 34 in Toronto & East York and North York Districts.
	Recommended Bidder	Furfari Paving Co. Ltd.
11	Call Document	Tender Call No. 261-2010, Contract No. 10TE-120TU
	Description	Permanent Repairs to Utility Cuts - Grind and Pave in Toronto and East York District.
	Recommended Bidder	Furfari Paving Co. Ltd.
12	Call Document	Request for Quotation 0601-10-0087
	Description	For the supply and delivery of Bread, Baked Goods and other related products to various City of Toronto Long-Term Care Homes and Services Division and Shelter, Support and Housing Administration Division locations, for the period from October 1, 2010 to September 30, 2012
	Recommended Bidder	Lanthier Bakery Ltd.
13	Call Document	Tender Call No. 152-2010
	Description	Various Renovations at LAMP Community Centre, 185 Fifth Street, Toronto.
	Recommended Bidder	Brown Daniels Associates Inc.
14	Call Document	Tender Call 271-2010, Contract No. 10NY-14RD
	Description	Finch Hydro Corridor Recreational Trail from Norfinch Drive to Dufferin Street
	Recommended Bidder	Metric Contracting Services Corporation
15	Call Document	Tender Call No. 240-2010, Contract No. 10SC-20RD
	Description	Gatineau Hydro Corridor Multi-Use Pathway Rehabilitation, from Tara Avenue to Orton Park Road.
	Recommended Bidder	Metric Contracting Services Corporation

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

Procedural - That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award RFP 9118-10-5100, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Peter Klambauer.

That the Bid Committee grant authority to award Tender No. 233-2010, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Peter Klambauer.

That the Bid Committee grant authority to award Tender Call 272-2010, Contract No. 10NY-20RD, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 264-2010, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Joe Bandl.

That the Bid Committee grant authority to award Request for Quotation 3003-10-7144, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 6102-10-3082, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Proposals (RFP) 9105-10-7067, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call No. 223-2010, Contract No. 10CW-500PM, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 235-2010, Contract No. 10NY-126ISF, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 249-2010, Contract No. 10TE-121TR, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call No. 261-2010, Contract No. 10TE-120TU, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 0601-10-0087, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

The Bid Committee grant authority to award Tender Call No. 152-2010, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Ann Peixoto.

That the Bid Committee grant authority to award Tender Call 271-2010, Contract No. 10NY-14RD, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 240-2010, Contract No. 10SC-20RD, in accordance with the Contract Details set out in the appendices of the report (September 23, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on September 22, 2010, be confirmed.

Members Present:

Colleen O'Neill, City Clerk's designate as Chair

Laurie McQueen, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Joe Bandl, Facilities (Tender Call No. 264-2010)

Peter Klambauer, Parks, Forestry and Recreation (RFP 9118-10-5100 and Tender No. 233-2010)

Ann Peixoto, Facilities (Tender Call No. 152-2010)

Meeting No.	189	Contact	Colleen O'Neill, Committee Secretary
Meeting Date	Wednesday, September 29, 2010	Phone	416-392-5227
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 3, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-09-29	Afternoon	2:00 PM	2:17 PM	Public


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