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Bid Committee


Meeting No. 193   Contact Belinda Bains
Meeting Date Wednesday, October 27, 2010
  Phone 416-392-6315
Start Time 2:00 PM
  E-mail bdc@toronto.ca
Location Committee Room 2, City Hall
     

BD193.1

ACTION

Adopted 

 

 

Contract Awards – October 27, 2010 - Composite Report

Committee Decision

The Bid Committee adopted the following:

 

1.         Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management:

 

1

Call Document

Tender Call No. 285-2010

Description

Accessibility Renovations and New Washrooms, Showers and Lockers at Transportation Services Building located at 1401 Castlefield Avenue, Toronto, Ontario. 

Recommended Bidder

Martinway Contracting Limited

 

2

Call Document

Tender Call No. 205-2010

Description

Installation of Sanitary Piping System and Submersible Sanitary Pumps at St. Lawrence Market South, 91 Front Street East, Toronto.

Recommended Bidder

Active Mechanical Services.

 

3

Call Document

Request for Quotation 6032-10-7229

Description

Winter Maintenance Services including Snow and/or Ice clearing, melting, disposal, and salting services for various Toronto Water facilities.

Recommended Bidders

1. Sunshine Grounds Care

2. Peter Young Ltd. O/A IPS

4

Call Document

Tender Call 134-2009, Contract 09EY-329WS

Description

Contract No: 09EY-329WS – Replacement of Curb Boxes and Stops by Vacuum Excavation in Various Locations – Etobicoke York District, Option Year

Recommended Bidder

 766585 Ontario Inc. O/A Nu-Con Contracting

 

5

Call Document

Request for Quotation 0203-10-0105

Description

For the supply of all labour, materials (consumable), equipment and supervision required to provide Janitorial Services (including set up and Special Events) at various City of Toronto Parks, Forestry and Recreation Division East District locations

Recommended Bidder

Waterford Building Services

 

Origin
(October 21, 2010) Report from the Director, Purchasing and Materials Management
Summary

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

Background Information
Contract Awards - October 27, 2010 - Composite Report
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33729.pdf)

Motions
Motion to Adopt Item (Carried)

Procedural - That the Bid Committee deal with each contract separately, moved by Don Altman.


1 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call No. 285-2010, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Peter Mills.


2 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call No. 205-2010, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Stephanie Koo.


3a - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation No. 6032-10-7229, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Katy Aminian.


3b - Motion to Re-open Item (Carried)

That the Bid Committee re-open the award of Request for Quotation No. 6032-10-7229, which was approved earlier in this meeting, to permit Don Altman to move the award, moved by Don Altman.


3c - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation No. 6032-10-7229, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.


4 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call No. 134-2009, Contract No. 09EY-329WS, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Mae Maracle.


5 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation No. 0203-10-0105, in accordance with the Contract Details set out in the appendices of the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Sue Bartleman.


BD193.2

ACTION

Adopted 

 

 

Request for Quotation No. 8001-10-5095 Award for Refit of MV Thomas Rennie, MV Sam McBride and MV William Inglis

Committee Decision

The Bid Committee took the following action:

 

1.         Re-opened the award of Request for Quotation 8001-10-5095 which was previously approved at its meeting held on September 22, 2010.

 

2.         Rescinded its September 22, 2010 decision to award Request for Quotation 8001-10-5095.

 

3.         Granted authority to award Request for Quotation 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis to Heddle Marine Service Inc., in accordance with the revised Contract Details set out in Appendix 1 of the report (October 21, 2010) from the Director, Purchasing and Materials Management.

Origin
(October 21, 2010) Report from the Director, Purchasing and Materials Management
Summary

The purpose of this report is to request the Bid Committee to rescind the award of Request for Quotation (RFQ) 8001-10-5095 submitted on September 16, 2010 and approved by the Bid Committee at its meeting of September 22, 2010 in the amount of $2,072,779.59 net of all applicable taxes and charges.  This new report is seeking to increase the contract by $441,332.49 bringing the new recommended award to $2,514,112.08 net of all applicable taxes and charges to the same vendor, Heddle Marine Service Inc., being the lowest bidder meeting specifications for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis on behalf of the Parks, Forestry and Recreation Division.

 

This increase is to allow for the award of all equipment materials products, labour and supervision required for the retrofit of MV William Inglis, having been omitted from the original composite report because the required funding was not yet in place.  This report is now being submitted to add MV William Inglis to the award.

Background Information
Request for Quotation No. 8001-10-5095 Award for Refit of MV Thomas Rennie, MV Sam McBride and MV William Inglis
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33731.pdf)

Motions
1 - Motion to Re-open Item (Carried)

That the Bid Committee re-open the award of  Request for Quotation 8001-10-5095, which was previously approved at its meeting on September 22, 2010, moved by Don Altman.   


2 - Motion to Adopt Item (Carried)

That the Bid Committee adopt the following recommendations contained in the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman:

 

1.         Bid Committee rescind its September 22, 2010 decision to award Request for Quotation 8001-10-5095.

 

2.         Bid Committee grant authority to award Request for Quotation 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis to Heddle Marine Service Inc., in accordance with the revised Contract Details set out in Appendix 1 of the report (October 21, 2010) from the Director, Purchasing and Materials Management.


3 - Motion to Re-open Item (Carried)

That the Bid Committee re-open Item BD193.2, which was approved earlier in this meeting, to permit Katy Aminian to move the award, moved by Don Altman.


4 - Motion to Re-open Item (Carried)

That the Bid Committee re-open the award of  Request for Quotation 8001-10-5095, which was previously approved at its meeting on September 22, 2010, moved by Don Altman.  


5 - Motion to Adopt Item (Carried)

That the Bid Committee adopt the following recommendations contained in the report (October 21, 2010) from the Director, Purchasing and Materials Management, moved by Katy Aminian:

 

1.         Bid Committee rescind its September 22, 2010 decision to award Request for Quotation 8001-10-5095.

 

2.         Bid Committee grant authority to award Request for Quotation 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie, MV Sam McBride and MV William Inglis to Heddle Marine Service Inc.,  in accordance with the revised Contract Details set out in Appendix 1 of the report (October 21, 2010) from the Director, Purchasing and Materials Management.


Procedural Motions
Motion to Adopt Minutes (Carried)

 Moved by Don Altman

That the minutes of the Bid Committee meeting held on October 20, 2010, be confirmed.

Members Present:

 

             Belinda Bains, City Clerk's designate

             Mae Maracle, City Manager's designate

             Don Altman, Deputy City Manager and Chief Financial Officer's designate

             Peter Mills, Facilities Management (Tender Call No. 285-2010)

             Stephanie Koo, Facilities Management (Tender Call No. 205-2010)

             Sue Bartleman, Parks, Forestry and Recreation (Request for Quotation No. 0203-10-0105)

             Katy Aminian, Parks, Forestry and Recreation (Request for Quotation No. 8001-10-5095)

 

           

Wednesday, October 27, 2010
Meeting Sessions
Session Date Session Type Start Time End Time Public or Closed Session
2010-10-27 Afternoon 2:09 PM 2:20 PM Public