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Bid Committee

Meeting No. 196   Contact Janice Dicks, Committee Secretary
Meeting Date Wednesday, November 17, 2010
   Phone 416-397-7767
Start Time 2:00 PM
   E-mail bdc@toronto.ca
Location Committee Room 4, City Hall
     

BD196.1

ACTION

Adopted 

 

 
Contract Awards – November 17, 2010 - Composite Report

Committee Decision

The Bid Committee adopted the following:

 

1.         Bid Committee grant authority to award the following contracts in accordance with the Contract Details as set out in the appendices of the report (November 10, 2010) from the Director, Purchasing and Materials Management:

 

1

Call Document

Request for Quotation 3707-10-0124

Description

For the non-exclusive supply of all labour, materials and equipment necessary to provide Snow/Ice Removal and Grounds Maintenance Services at various Child Care Centres

Recommended Bidder

Arcado Property Maintenance Ltd

2

Call Document

Request for Proposal (RFP) No. 9144-10-7287

Description

For the professional services for SAP Landscape Upgrade Project.

Recommended Proponent

IBM Canada Ltd.

 

3

Call Document

Request for Proposal 3401-10-3096

 

Description

For the non-exclusive supply and delivery of an Optical Character Recognition Payment Processing Hardware and Software Solution

Recommended Proponent

Creditron, Inc.

 

4

Call Document

Tender Call No. 311-2010, Contract No. 10CW-100TS

Description

Installation and Maintenance of Traffic Signs and supply of associated materials as required on arterial roads and expressways

Recommended Bidder

 Guild Electric Limited

 

5

Call Document

RFQ No. 3405-10-3163

Description

The non-exclusive supply, delivery and warranty, including Support and Maintenance, of various Hewlett Packard (HP) Enterprise Systems Management solution products

Recommended Bidder

Pegasie Technologies Inc.

 

6

Call Document

Request for Quotation No. 4305-10-5073

Description

For the Maintenance, Repair and Replacement Services on Heating, Ventilation and Air Conditioning Systems for Various Child Care Centres

Recommended Bidder

Air Heat Mechanical Services Inc.

 
Origin
(November 10, 2010) Report from the Director, Purchasing and Materials Management
Summary

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.
Background Information
Contract Awards - November 17, 2010 - Composite Report
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-33885.pdf)
Motions
Motion to Adopt Item (Carried)

Procedural - That the Bid Committee deal with each contract separately, moved by Don Altman.


1 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 3707-10-0124, in accordance with the Contract Details set out in the appendices of the report (November 10, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.


2 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Proposal (RFP) No. 9144-10-7287, in accordance with the Contract Details set out in the appendices of the report (November 10, 2010) from the Director, Purchasing and Materials Management, moved by Catherine Martin.


3 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Proposal 3401-10-3096, in accordance with the Contract Details set out in the appendices of the report (November 10, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.


4 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call No. 311-2010, Contract No. 10CW-100TS, in accordance with the Contract Details set out in the appendices of the report (November 10, 2010) from the Director, Purchasing and Materials Management, moved by Emmanuel Nzeakor.


5 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award RFQ No. 3405-10-3163, in accordance with the Contract Details set out in the appendices of the report (November 10, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.


6 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation No. 4305-10-5073, in accordance with the Contract Details set out in the appendices of the report (November 10, 2010) from the Director, Purchasing and Materials Management, moved by Emmanuel Nzeakor.

Procedural Motions
Motion to Adopt Minutes (Carried)

Moved by Emmanuel Nzeakor

That the minutes of the Bid Committee meeting held on November 10, 2010, be confirmed.

Members Present:

 

              Janice Dicks, City Clerk's designate

              Emmanuel Nzeakor, City Manager's designate

              Don Altman, Deputy City Manager and Chief Financial Officer's designate

              Catherine Martin, Information and Technology (Request for Proposal No. 9144-10-7287)
Wednesday, November 17, 2010
Meeting Sessions
Session Date Session Type Start Time End Time Public or Closed Session
2010-11-17 Afternoon 2:00 PM 2:09 PM Public