Welcome to The Public Appointment Information System for the City of Toronto.

 

Selection Process


How are candidates appointed?

When there is a vacancy on a board, we review the applications received for that position. All applications are screened for eligibility and qualifications, and are forwarded to a nominating panel composed of Members of Council. The panel reviews the applications and decides which applicants to interview.

The goal of the nominating panel is to achieve a balance of:

  • applicants who together cover the range of qualifications and skills needed by the board
  • experienced and new members
  • geographic representation from different areas of the City, and
  • representation of the community's diversity, including age, gender, sexual orientation, ethnicity, Aboriginal status, race, and disability.

Once I have applied, when will I know if I have been selected for an interview?

When there are current vacancies the process can often move quickly, other times it may take a couple of months. The time it takes is based on a number of factors, including the amount of time required to review the applications, how quickly panel meetings can be arranged, and how many other vacancies are being filled at the same time.

If you apply for a board position when there is no vacancy, you will likely not hear from us until a vacancy occurs, which could be weeks or many months.

At the end of an appointment process, everyone who applied will be notified of Council's decision. Recent appointments are also posted online.

How should I prepare for an interview?

To help prepare for an interview, you are encouraged to:

  • review information about the board you are applying to join
  • attend board meetings and review agenda material to become familiar with the board and its current issues
  • review the relevant Codes of Conduct for members of Local Boards other than adjudicative boards, or members of Adjudicative Boards
  • review the Municipal Conflict of Interest Act

All candidates who are interviewed will be asked the same questions by the nominating panel.

Do I need to provide references?

If you are selected for an interview, the nominating panel may request staff to conduct reference checks before the interview. In this case, staff will provide the results of the reference checks to the nominating panel on the day of your interview. Reference information is kept confidential.

Council's Code of Conduct and Council rules restrict Members of Council from providing references for individuals who have applied for a board appointment. Members of Council are prohibited from providing a reference unless they have had an employment or other relevant relationship (e.g., teacher or volunteer group supervisor) with the person requesting the reference. Other restrictions are described in Section 6.6 of the City's Public Appointments Policy.

Once the interviews are complete, what happens next?

After the interviews are completed, the nominating panel recommends candidates for board appointments to City Council. The names and biographies of the recommended candidates are publicly reported, and will appear on the Council agenda. City Council then makes the final decision on who the successful candidates will be, which may be the same or different from the panel's recommendations. The names and biographies of the appointed board members will be posted on the Serve Your City website.

If you are not selected, your application will remain on file for three years and will be considered for future vacancies on the board. You are encouraged to apply for other board opportunities that may come up and to explore other ways to contribute to the City's decision-making process on the Get Involved website.

I have been appointed! What's next?

Being a board member is a demanding and rewarding experience. If you are the successful candidate who is appointed to the board, you will be given an orientation to help you learn more about your roles and responsibilities, the board's relationship to the City, and what's important for you to know as a board member.

In certain cases, new appointees may be required to attend mandatory training (e.g., for quasi-judicial bodies like the Toronto Licensing Tribunal and the Committee of Adjustment).

After the initial orientation, new members will attend board meetings and begin contributing to the challenges and opportunities facing the City's agencies and corporations.