Fleet Services provides responsive and efficient fleet management services to City Programs and Agencies through the following services:

  • Fleet Management
  • Fuel Management

The Fleet Management Stewardship of 5,500 and Fuel Management Stewardship of 7,100 of the 10,000 Fleet assets.

Download the Budget Analyst Notes for Fleet Services for detailed information on service levels, key initiatives, challenges and performance measures. You can also review budget highlights below.

Fleet Services provides professional fleet management services to our clients to maximize safety, fiscal and environmental sustainability.

Download the Fleet Services Program Map to better understand the services and activities Fleet Services delivers on behalf of the City.

 

Operating Budget

The total cost to deliver these services to Toronto residents is $58.6 million gross and $0.2 million net.

Highlights

  • 2.4% Budget increase over the 2018 Approved Net Operating Budget to maintain existing service levels and meet additional service demands.
  • $0.636M Efficiency savings in fleet management costs.
  • $0.034M New/enhanced funding to initiate manufacturer direct approach for the
    procurement of light-duty vehicles.

Key Challenges

  • Continue to address client Capital reserve contribution shortfalls, asset replacement backlogs and the associated impacts of maintaining past-optimum-life assets.
  • Significant challenges attracting and retaining fully qualified and knowledgeable staff due to an industry-wide shortage of skilled trades, combined with niche occupation requirements and demand exceeding resource capacity.
  • Aging and insufficient work space no longer meets the needs of today’s vehicles and equipment and outdated processes and systems require change to improve efficiency and ensure compliance – lack of available funds and staff limits the ability to address these aspects in a timely manner.
  • Execution and coordination of highly complex Contract Management and Accounts Payable processes without supporting technology and systems to drive efficiency and compliance improvements.

Priority Actions

  • Maintain progress with clients and FPD to address client reserve contribution shortfalls and asset replacement backlogs to drive lowest total cost of ownership.
  • Actions taken since 2015 have resulted in a 160% improvement in Preventative Maintenance (scheduled repair) execution, combined with a 48% SOGR backlog reduction.
  • Continue to develop and implement actions plans to address work space that no longer meets the needs of today’s vehicles and equipment and outdated processes and systems that require change to improve efficiency and ensure compliance – lack of available funds and staff continues to limit the ability to address these aspects in a timely manner.
  • Maintain capacity building, staff development opportunities and training and apprenticeship programs – to attract, develop and retain fully qualified and knowledgeable staff.

Capital Budget and Plan

The $739.5 million 10-year Capital Plan supports Fleet Services’ objectives to maintain the state of
good repair for more than 5,500 vehicles and equipment, manage and implement the Consolidated Green Fleet Plan and obtain fuel-efficient and environmentally friendly vehicles for the City Programs.

Highlights – 1 Year

  • $0.300M Facilitate Municipal Licensing and Standards At-large Vehicle Purchases for the division to carry out enforcement duties.
  • $0.220M Legislated for Consolidated Green Fleet Plan project.
  • $1.257M Continue fleet service improvements projects: the Sustainment of Fleet Management System and Fuel System Integration project ($0.243 million), Vendor Management Portal Project ($0.392 million), Car Share Technology on City Vehicles ($0.105 million), Biodiesel Pilot project ($0.067 million), and Toronto Community Housing Corp. At-large Purchases ($0.450 million).
  • $60.052M Contribute to the state of good repair of the City’s fleet through the replacement of vehicles ($60.052 million), for the programs including but not limited to the following: Solid Waste ($21.409 million), Parks, Forestry & Recreation ($8.115 million), Transportation Services ($6.197 million), Toronto Water ($5.544 million), and Fire Services ($7.203 million).

Highlights – 10 Years

  • $1.350M Health & Safety projects for Fleet Garage Security.
  • $1.870M Legislated projects for Consolidated Green Fleet Plan.
  • $1.811M Service Improvement projects to modernize and improve fleet inventory and
    services.
  • $734.449M State of Good Repair projects to replace existing vehicles and equipment.

Find more information on specific City issues, opportunities and challenges in the briefing notes and reports prepared by City staff. Documents will be posted as they become available.

Presentations made to committee and City Council provide an overview of the 2019 City budget. Documents will be posted as they become available.