Every person who filed a nomination to become a candidate in the 2018 municipal election must file a Financial Statement – Form 4, even if they did not raise or spend any money and even if they withdrew their nomination.

Key Forms and Resources:

Withdrawn Campaign Period

The campaign period for candidates who withdrew their nomination (or whose nomination was automatically deemed withdrawn under the 47-ward model) started the day their nomination was filed and ended on the day of the withdrawal.

Withdrawn candidates are still required to file a financial statement.

Initial Campaign Period

The initial campaign period begins on the day the candidate files their nomination and ends on December 31, 2018. A candidate cannot raise or spend any money after this date unless they file a Notice of Extension of Campaign Period – Form 6 to extend their campaign (see below).

Extended/Supplementary Campaign Period

Candidates who believe they will have a deficit can file a Notice of Extension of Campaign Period – Form 6 by 4:30 p.m. on December 31, 2018, to extend their campaign until July 2, 2019, to continue raising money.

Candidates who extend their campaign must file two financial statements:

  1. The initial filing, which details all campaign finances from the day the nomination was filed until December 31, 2018 (due by 2 p.m. on March 29, 2019).
  2. The supplementary filing, which details all campaign finances from the day the nomination was filed until July 2, 2019 (due by 2 p.m. on September 27, 2019).

If a candidate’s initial filing is accompanied by an Auditor’s Report, their supplementary filing must have another Auditor’s Report attached.

See below for further information on when an Auditor’s Report is required.

The initial financial statement must be filed by 2 p.m. on March 29, 2019.

The supplementary financial statement must be filed by 2 p.m. on September 27, 2019.

Candidates who miss the filing deadline (2 p.m. on March 29, 2019, for the initial filing; 2 p.m. on September 27, 2018, for the supplementary filing) can still submit their statement up to 30 days later provided that they pay a $500 late filing fee.

Extensions

Candidates who require an extension to file their financial statement must apply to the Superior Court of Justice prior to the last day for filing. The court may grant an extension of up to 90 days.

If the Superior Court of Justice approves the extension, the candidate must provide the Elections office with the court order no later than 2 p.m. on the last day for filing.

All candidates participating in the Contribution Rebate Program must submit the following documents with their financial statement in order for their contributors to receive a rebate:

  • An Auditor’s Report provided by a licensed auditor under the Public Accounting Act, 2004
  • Photocopies of all campaign expense invoices (original invoices are not accepted)

Candidates who are using the City’s manual rebate forms instead of EFFS to provide contribution rebate receipts must also provide the pink copies of all contribution rebate receipts.

All additional documents must be attached to the financial statement at the time of filing. Documents submitted after the financial statement is filed will not be accepted.

An auditor’s report, completed by an auditor licensed under the Public Accounting Act, 2004, must be attached to the financial statement at the time of filing if a candidate:

  • Raised or spent more than $10,000 on their campaign; or
  • Is participating in the Contribution Rebate Program (no matter how much money was raised or spent).

If a candidate’s campaign has a surplus remaining after contributions from themselves and their spouse have been refunded, the surplus must be paid to the City Clerk at the time the financial statement is filed.

The surplus can be paid via cash, certified cheque or money order payable to ‘Treasurer, City of Toronto’.

The Electronic Financial Filing System (EFFS) allows candidates to enter and keep track of their contributions and expenses. Beginning in late November, candidates can use EFFS to generate and print their completed financial statement for submission.

Candidates who are participating in the Contribution Rebate Program:

  • Must file their financial statement and other required documentation in person (see the Contribution Rebate Program – Additional Filing Requirements section above).
  • The financial statement can be generated through EFFS, and candidates are still required to submit their financial information through the EFFS portal.

Candidates who have a surplus:

  • Must file their financial statement and other required documentation in person, and pay the surplus to the City Clerk at the time of filing (via cash, certified cheque or money order payable to ‘Treasurer, City of Toronto’).
  • The financial statement can be generated through EFFS, and candidates are still required to submit their financial information through the EFFS portal.

All other candidates:

  • Can submit their financial statement electronically through EFFS by printing, signing, scanning and uploading the prescribed form.

Candidates who do not submit their financial statement by 2 p.m. on the deadline date will be considered to be in default of the Municipal Elections Act, 1996 and penalties will apply.

Candidates who submit a financial statement and later identify an error may withdraw their original statement and submit a new one by 2 p.m. on the filing deadline date.

If the withdrawn financial statement was accompanied by an auditor’s report, the corrected financial statement must be accompanied by a new/updated auditor’s report.

If the corrected financial statement identifies an additional surplus amount, the difference must be paid to the City Clerk at the time the corrected financial statement is filed. If the surplus amount is lower, the City Clerk will remit any difference owing with interest.

Failure of a candidate to file a financial statement means that they cannot run in any municipal election in the Province of Ontario, or be appointed to office, until after the 2022 municipal election.

Other penalties are listed in sections 88.23 and 92 of the Municipal Elections Act, 1996.