EarlyON Program Enhancement Grant
Applications under the EarlyON Program Enhancement Grant are due June 1, 2018
The EarlyON Program Enhancement Grant 2018 is a one-time grant service providers can access to update program-related materials and furnishings. The City recognizes that some organizations have not had the opportunity to update program materials for several years.
Additionally, the implementation of the new EarlyON program model – including the use of ‘How Does Learning Happen?’ and supporting parents and caregivers in their roles – may create an additional need to update program materials. Programs may also wish to update their materials to better reflect the populations they serve and/or ensure programs are inclusive and welcoming to families who experience barriers.
All organizations with a Service Agreement for EarlyON Child and Family Centre programs are eligible to apply for this funding. Organizations that subcontract to other agencies will be responsible for soliciting their funding requests and applying for this grant on their behalf.
This funding is available for the purchase of new, program materials that will support high quality programming for EarlyON Child and Family Centres. This may include program materials that support early learning and development, information about community services and supports, and information to support parents/caregivers in their role. Service providers are encouraged to purchase high-quality, durable program materials that will continue to support the Centre for years to come.
This funding is also eligible for use on supplies and furnishings that are required for general upkeep, health, safety, and maintenance of the EarlyON Child and Family Centre. The intention of this funding is to support EarlyON Child and Family Centre programs, although Children’s Services recognizes there may in some cases be overlap with other funded programs for children and families.
Eligible expenses include:
- Inquiry-based play materials and books;
- Information and resources for parents/caregivers regarding early child development, parenting, supporting children with extra support needs, etc.;
- Information and resources on other community supports in multiple languages, as required (i.e. resources that serve an identified community need, such as information on housing services, settlement supports, etc.);
- Translation of written materials into languages that are accessible to the communities that the organization serves;
- New furnishings that enhance the safety, accessibility, or quality of the space (e.g., chairs, tables, changing tables, lighting, blinds, etc.);
- Supplies that support maintenance and upkeep of the Centre and its programs (e.g., vacuums, cleaning supplies, kitchen equipment and utensils).
When considering purchases, organizations are expected to prioritize materials that will make the Centre more welcoming and accessible for diverse families, for example by purchasing culturally responsive materials or those that reflect a diversity of life experiences. This may include Indigenous books and images; materials that reflect non-traditional families; materials that are gender neutral or gender affirming; and materials that reflect differing abilities. If you have any questions about where to find these types of materials, please contact Children’s Services.
This funding cannot be used for any minor capital projects requiring renovation or retrofit. To assist you in determining the eligibility of the materials you intend to purchase, please see the checklist below. Please note that this checklist is not meant to be exhaustive. If you have concerns about a specific item, please contact Children’s Services.
- Inquiry-based play materials such as blocks, multi-use materials, toys and gross motor/outdoor play equipment
- Books, music, etc.
- Markers, crayons, paint, and other artistic materials
- Pretend play and dress-up materials (should not include “cultural costumes”)
- Linguistically responsive program brochures, educational packages, or informational resources for families
- Program materials that enhance the capacity of the program to meet the needs of children with special needs
- Materials that make the program more welcoming for families of different identities, such as culturally responsive and diverse books, toys, and symbols
- Furniture such as tables, chairs, desks, storage units, etc.
- Furnishings, including rugs, pillows, drapery, lighting, etc.
- Interior paint and associated accessories
- Cleaning materials/supplies, including mops, brooms, vacuums, garbage and recycling receptacles, etc.
- Kitchen equipment and utensils
- Professional development materials and/or resources for staff
- Computers, phones, and other electronic equipment such as iPads (there may be opportunities to apply for funding to meet these needs at a later date)
- Renovations, retrofits, or minor capital work requiring the hiring of a contractor
- Playground Structures
- Air Conditioners
- Any expenses that do not fall under the ‘Program Related’ category, as described in the 2018 Budget Guidelines for Child and Family Programs (e.g. staff salaries, administration, occupancy costs, etc.)
Payments will be subject to approval by Children’s Services after verification that purchases comply with the eligibility criteria above. If you are uncertain about the eligibility of a material, contact Children’s Services prior to making a purchase.
Children’s Services will reimburse service providers for all costs incurred in the purchase of new materials, inclusive of shipping/handling, upon the submission of an invoice and proof of payment. All invoices and proof of payment must be received by Children’s Services with this application no later than June 1st, 2018. This will enable Children’s Services to process reimbursements on or before the third quarter payment, which will be processed on June 26th, 2018.
If you have any questions or concerns that an item you intend on purchasing may not be covered under this grant, please contact Children’s Services staff at EarlyON@toronto.ca in advance of making the purchase.
If you anticipate that your grant request will exceed $5,000 please contact Children’s Services to discuss the request before making purchases.
If your organization requires advance financial support to purchase materials, you may request a partial advance payment. Please submit a letter of request, signed by a signing officer of the Corporation, most current signed audited financial statements and include a quote of the intended purchases. Children’s Services can only provide an advance of up to 50% of the quoted materials costs. If you receive an advance payment you will still be required to submit final receipts for purchased items by June 1st, 2018.
To be considered for an advance payment, you must submit all the required documents to EarlyON@toronto.ca no later than April 13th, 2018. This is to enable Children’s Services staff to review the request and provide the advance payment while leaving enough time for your organization to then make purchases and submit final invoices before June 1st, 2018.