DRAFT – Hope Shelter Community Liaison Committee Terms of Reference

Background

At its meeting on February 5, 2016 Toronto City Council adopted a motion approving the Salvation Army’s Hope Shelter on Leslie, and establishing the framework for a Community Liaison Committee.

Purpose

To work collaboratively with relevant City agencies and the Salvation Army Hope Shelter to achieve the best possible outcomes for clients and the neighbourhood.

Membership

Membership in the Community Liaison Committee was established by the Council motion to include:

  1. Residents of Wards 30 and 32
  2. City staff, including staff from Parks, Forestry and Recreation
  3. The Salvation Army
  4. Councillors for Wards 30 and 32
  5. Toronto Police Service
  6. Leslieville BIA
  7. South Riverdale Community Health Centre
  8. Leslieville Community Coalition
  9. Leslieville Farmers’ Market
  10. Heritage Nursing Home
  11. Avondale Retirement Home
  12. Marigold Condominium
  13. Joseph’s Seniors Citizens Apartments
  14. Local School Board Trustees
  15. Local School Board Superintendents
  16. Businesses in the immediate area
  17. HOPE Shelter Residents.

Except for items 1-3, there will be a maximum of 1 representative from each category.

Activities

The committee will consider activities related to the community, including but not limited to:

  • Advising and assisting the City in fulfilling Council’s directions. (Implementing decisions rests with the City.)
  • Offering input on design matters such as the location of entrances and exits and outdoor smoking areas
  • Providing a vehicle for addressing the concerns and issues of local residents
  • Promoting the integration of the shelter into the local community
  • Developing a proactive strategy for addressing community issues that may affect the shelter or its neighbours
  • Advising on communications to the community about the work of the Community Liaison Committee.

Roles and Responsibilities of Members

  • To understand, accept and agree to abide by these Terms of Reference.
  • Attend meetings and participate with information and suggestions that assist City staff in implementing Council’s direction.
  • Where required, members will be expected to respect the confidentiality of materials presented and discussed.

Operating Principles

  • Foster respect
  • Seek consensus
  • Promote collaboration
  • Satisfy responsibility and accountability

Meetings

  • Meetings will be convened as needed in order to fulfill the group’s mandate.

Process

  • Minutes of the meeting will be kept and distributed to members of the committee
  • Invitations/reminders of each committee will be sent by email the week prior to each meeting
  • Administrative support will provided by the City’s Shelter Support and Housing Administration.

Administration/Decision Making

  • The Facilitator shall be responsible for the chairing of CLC meetings
  • City staff will provide administrative support for the committee
  • Meetings will be held monthly; or as decided by group consensus
  • Agenda items may be proposed by any community resident or CLC member
  • Material for each meeting will be distributed in the week before the meeting
  • The minutes of each meeting will be public
  • Decision making of the Community Liaison Committee will be through a consensus-based approach. Voting will not be used. It is understood that consensus is not the same as compromise, and may involve waiting or returning to an issue.
  • The Community Liaison Committee may choose to organize sub-committees within its structure.

 Reporting to Council

The General Manager of Shelter, Support and Housing will be required to report to Council at regular intervals.  The work of the Community Liaison Committee will be included in these reports.

Freedom of Information and Protection of Privacy

The personal information provided through the Community Liaison Committee process will form part of the public record, as per the Freedom of Information and Protection of Privacy Act, and will not be protected from disclosure.