Q: Is there currently a charge to any of the participating member agencies?
A: No, the participating drop-ins do not have to pay anything to participate. There is discussion underway to charge a membership fee for participating drop-ins.

Q: The application states that audited financial statements are required as well as unrestricted reserves. Does the reserves portion need to be pulled out separately?
A: No, the information about the organization’s unrestricted reserves should already be in the audited statements. However, there is a check mark for the organization’s unrestricted reserves in the application to acknowledge that your organization does have unrestricted reserves that comply with the City of Toronto policy on unrestricted reserves and operating surpluses as defined in Appendix 3 of the application package.

Q: Are deliveries expected to start January 2019?
A: Yes. The Advisory Committee has a great deal of experience and are able to provide support to meet this deadline. They currently have two organizations providing the food, although they would like to move to one. The successful applicant will also work alongside the project coordinator who will help in finding the best quality and types of food (nutrient dense and a variety of foods each week).

Q: Is there a preset schedule for deliveries each week?
A: The schedule is not set in stone and can be negotiated with the participating drop-ins, but the schedule should take into consideration the operating hours and other scheduling considerations of the participating drop-ins. The project coordinator will help with scheduling as they have knowledge of the operating hours and locations of member agencies.

Q: Will the new standardized basket be closer to the smaller or larger basket that was used in previous years?
A: Some items are closer to the larger and some are closer to the smaller basket. The adjustment in size is being made according to feedback from agencies and the availability of certain types of food. Produce is prioritized as this is donated less often than other food items. Currently we are providing approximately 50 lbs of fruits and 50 lbs of veggies. However, it takes approximately 25-40 lbs of each produce item (e.g. apples, broccoli, corn) to be sufficient for one meal, recognizing that this does not meet the food needs of drop-ins. The advocacy role of the Advisory Committee is critical to future expansion of the project.

Q: On page 7 of the guidelines, the table outlines the quantities of food that are to be delivered.  However, depending on food costs, these quantities may need to be revised due to budget limitations.  How should this be handled?
A: Because food costs are variable and the demand for the service exceeds the available funding, the successful applicant will consult with Shelter, Support and Housing Administration (SSHA) and the Advisory about how to most effectively meet the needs of the drop-ins within the given financial limitations and adjust food delivery sizes as needed, without impacting the quality of the food delivered.

Q: Does $330,000 funding for Creating Health Plus project include the purchase of food?
A: Yes, the Creating Health Plus project is approved for funding in the amount of $330,000 for procurement (purchase) and delivery of nutritious food that contributes to the meals served in participating drop-ins.