Fact sheet: Appointment to fill the vacancy of Toronto City Councillor, Ward 28, October 5, 2017

Key dates

October 3 to 23: Applications available at the City Clerk’s Office Service Counter, City Hall,100 Queen St. W., in the west side of the rotunda.
Applications are also available online at http://www.toronto.ca/ward28vacancy and will be available at the October 17 information session.
October 17: City Clerk’s information session for interested applicants.
October 23: Deadline to file the required application forms with the City Clerk’s Office (forms must be signed in person).
October 25: List of candidates will be posted online.
November 2: City Council meets to consider applications and will make its decision for the appointment. Applicants may address City Council.
November 30, 2018: End of the current term of City Council and the duration of this appointment.

Tuesday, October 17, 7 to 8:30 p.m. in the Council Chamber, Toronto City Hall, 100 Queen St. W.
Staff will provide an overview of the appointment process for interested persons and answer questions about the process.
Applications will be available.
City Clerk’s staff will be on hand to assist applicants and commission forms.
Applications and supporting documentation will be accepted at the session.
Attendance is optional for applicants.

A person must be:

18 years of age or older
A Canadian citizen
A resident of the City of Toronto, or an owner or tenant of land in the City of Toronto, or the spouse of an owner/tenant of land in the City of Toronto
Not legally prohibited from holding municipal office
Employees of the City of Toronto and its agencies and board including City board appointees must be on a leave of absence.

Applications must include:

Personal identification showing name, signature and qualifying address within the City of Toronto
Completed Consent of Nominee and Declaration of Qualification forms
The forms must be signed in person before a Commissioner for Taking Affidavits
Commissioners will be available both at the information session and at the City Clerk’s Office Service Counter at City Hall to provide this service.

In addition to the application form, candidates can write to City Council with information about themselves. This is not a requirement.
Candidates are encouraged to submit any supporting materials with their consent of nominee application form.
Please note that any information submitted, including a candidate’s personal information, becomes part of the public record. All materials will be available for public inspection.
Any supporting materials received by 4:30 p.m. on October 23 will be published in the printed agenda for the City Council meeting on November 2.
Any supporting materials received after 4:30 p.m. on October 23 will be distributed at the City Council meeting on November 2 to all Members of Council, relevant City officials and the media in accordance with usual protocols

October 23 at 4:30 p.m.
The forms must be signed in person before a Commissioner for Taking Affidavits
Commissioners will be available both at the information session and at the City Clerk’s Office, Service Counter at City Hall to provide this service.
Applications can be filed at the City Clerk’s Office Service Counter, City Hall, 100 Queen St. W., in the west side of the rotunda.

Applications can be withdrawn at any time up to the start of the City Council meeting on November 2.
Withdrawing an application must be done in writing to the City Clerk:
- by email from the address listed on the application form
- by fax to 416-392-2980, or
- in person at the City Clerk’s Office Service Counter, City Hall, 100 Queen St. W., in the west side of the rotunda.

The Lobbyist Registrar advises that there is no requirement for applicants to register as a lobbyist to have contact with Members of City Council between now and the November 2 meeting.

However, if applicants are already registered with the City for communications on other matters, the Lobbyist Registrar recommends that they speak with an advisor in her office before making contact.
Applicants may contact the Lobbyist Registrar’s Office by calling 416-338-5858.

November 2, 9:30 a.m. Council Chamber, Toronto City Hall
Applicants may address City Council:
- Speaking order determined by lot
- Speaking time is limited to five minutes
- Each member may ask one question of each candidate
Voting is by ballot:
- Successful candidate must receive a majority of the ballots cast
- Subsequent balloting rounds held, if needed
Ties are determined by lot.

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Media contact: Andrea Gonsalves, Strategic Communications, 416-397-4149, andrea.gonsalves@toronto.ca