Fact sheet: Appointment to fill the vacancy of Toronto City Councillor, Ward 44 Scarborough East, May 29, 2017

May 29 2017

Key dates

May 29 to June 19: Applications available at the following locations:
- City Clerk’s Office, Scarborough Civic Centre, 150 Borough Dr., 3rd floor
- Elections Services, Toronto City Hall, 100 Queen St. W., 1st floor north
Applications are also available online at http://www.toronto.ca/ward44vacancy and will be available at the June 7 information session
June 7: City Clerk’s information session for interested applicants
June 19: Deadline to file the required forms with the City Clerk’s Office (forms must be signed in person)
June 23: List of candidates will be posted online at http://www.toronto.ca/council
June 28: City Council meets to consider applications and will make its decision for the appointment; applicants may address City Council
November 30, 2018: the end of the current term of City Council, the duration of this appointment.

Information session

Wednesday June 7, 7 to 9 p.m. at the Scarborough Civic Centre (150 Borough Dr.)
Staff will provide an overview of the appointment process for interested persons and answer questions about the process
Applications will be available
City Clerk’s staff will be on hand to assist applicants
Applications and supporting documentation will be accepted at the session
Attendance is optional for applicants.

Eligibility to apply

A person must be:

18 years of age or older
A Canadian citizen
A resident of the City of Toronto; or an owner or tenant of a land in the City of Toronto; or the spouse of an owner/tenant of land in the City of Toronto
Not legally prohibited from holding municipal office
Employees of the City of Toronto and its agencies and board including City board appointees must be on a leave of absence.

Required documentation

Applications must include:

Personal identification showing name, signature and qualifying address within the City of Toronto.
Completed Consent of Nominee and Declaration of Qualification forms
The forms must be signed in person before a Commissioner for Taking Affidavits
Commissioners will be available both at the information session and at the Scarborough Civic Centre to provide this service.

Supplemental documentation

Candidates can write to City Council with information about themselves
Any information submitted, including a candidate’s personal information, becomes part of the public record
Communications received by 4:30 p.m. on June 19 will be published in the printed agenda for the June 28 meeting
Communications received after 4:30 p.m. on June 19 will be distributed at the June 28 meeting to all Members of Council, relevant City officials and the media in accordance with usual protocols
A full set of communications will be available for public inspection at the meetings.

Deadline to file

June 19 at 4:30 pm
The forms must be signed in person before a Commissioner for Taking Affidavits
Commissioners will be available at the information session and at the Scarborough Civic Centre and Toronto City Hall to provide this service
Applications can be filed at:
- City Clerk’s Office, Scarborough Civic Centre, 150 Borough Dr., 3rd floor
- Elections Office, Toronto City Hall, 100 Queen St. W., 1st floor north

Withdrawing an Application

Applications can be withdrawn at any time up to the start of the meeting on June 28
Withdrawing an application must be done in writing to the City Clerk:
- by email from the address listed on the application forms
- by fax to 416-392-2980, or
- in person at the Elections Office, Toronto City Hall, 1st floor north or the City Clerk’s Office, Scarborough Civic Centre, 3rd floor.

Contact with Members of City Council

The Lobbyist Registrar advises that there is no requirement to register as a lobbyist to have contact with Members of City Council between now and the

June 28 meeting

However, if applicants are already registered with the City for communications on other matters, the Lobbyist Registrar recommends that they speak with an advisor in her office before making contact
Applicants may contact the Lobbyist Registrar’s Office by calling 416-338-5858.

City Council meeting

June 28, 9:30 a.m. Council Chamber, Toronto City Hall
Applicants may address City Council:
- Speaking order determined by lot
- Speaking time is limited to five minutes (can be reduced to three minutes)
- Each member may ask one question of each candidate
Voting is by ballot:
- Successful candidate must receive 50 per cent plus one of all votes
- Subsequent balloting rounds held, if needed
Ties are determined by lot.

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Media contact: Andrea Gonsalves, Strategic Communications, 416-397-4149, andrea.gonsalves@toronto.ca