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STRATEGIC POLICIES AND PRIORITIES COMMITTEE

SPECIAL MEETING

A G E N D A

 

 

Date of Meeting: Tuesday, February 3, 1998 Enquiry: Ms. Christine Dodds
Time: 9:30 p.m. Interim Contact
Location: Committee Room C 395-7031
2nd Floor, Metro Hall FAX 392-1879
55 John Street E-mail address
Toronto cdodds@city.toronto.on.ca

 

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

 

CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON JANUARY 19, 1998

 

COMMUNICATIONS/REPORTS.

 

1. COLLECTIVE BARGAINING AGREEMENT - TORONTO FIREFIGHTERS ASSOCIATION

 

Corporate Services Committee

(January 20, 1998)

Referred from the Corporate Services Committee Meeting - January 20, 1998.

 

Recommending that no further action be taken respecting the matter of the Collective Bargaining Agreement - Toronto Firefighters Association.

(The confidential report referred to in the foregoing communication was forwarded to all Members of Council with the January 20, 1998 agenda of the Corporate Services Committee)

 

 

2. IN CAMERA

 

SEPARATION PROGRAM FOR EXECUTIVE MANAGEMENT AND NON-UNION STAFF

 

Budget Committee

(January 28, 1998)

 

 

3. CONTRACT NO. T-8-98:

BATHURST STREET BRIDGE OVER THE TORONTO TERMINAL RAILWAYS SOUTH OF FRONT STREET - STRUCTURE REHABILITATION.

 

Budget Committee

(January 28, 1998)

Referred from the Strategic Policies and Priorities Committee Meeting - January 19, 1998.

 

Recommending that the report from the Commissioner of Transportation dated December 15, 1997, recommending the following, be adopted:

 

(1) that financing in the amount of $2,161,173.58 gross, $1,253,173.00 net, to be debentured (if necessary) for a term up to, but not exceeding, 20 years, be approved for this project;

(2) that pre-budget approval be granted in the amount of $2,161,173.58 gross, $1,253,173.00 net, to accommodate the rehabilitation of the Bathurst Street bridge;

(3) that Part "A" of Contract No. T-8-98, for the rehabilitation of the Bathurst Street bridge over the Toronto Terminal Railways south of Front Street, be awarded to Grascan Construction Ltd. and Torbridge Construction Ltd. Who submitted the lowest price bid in the amount of $1,909,813.58;

(4) that D.S. Lea Associates Ltd. be retained to perform the construction supervision for this project; and

(5) that the appropriate City of Toronto officials be directed to take the necessary action to give effect thereto;

 

and advising that approximately $908,000.00 is recoverable from Bell Canada, Toronto Hydro, CN Railways and the Toronto Transit Commission.

 

 

4. CONTRACTS Nos. T-43-98 AND T-44-98:

MINOR BRIDGE REPAIRS ON METROPOLITAN ROADS.

 

Budget Committee

(January 28, 1998)

Referred from the Strategic Policies and Priorities Committee Meeting - January 19, 1998.

 

Recommending the adoption of the report from the Commissioner of Transportation dated December 16, 1997, recommending that Contracts Nos. T-43-98 and T-44-98, for minor bridge repairs on major arterial roads, be awarded to Pave-Tar Construction Limited who submitted the lowest price bids in the amounts of $312,012.00 and $317,469.00, respectively; advising that funds have been provided in the Municipal Maintenance Management System Account within the 1998 Current Budget Estimates; and that monies have been allocated within the Department's interim appropriation to accommodate these expenditures.

 

 

5. CONTRACTS Nos. T-2-98, T-3-98, T-4-98 AND T-5-98:

PERMANENT REPAIRS TO UTILITY ROAD CUTS.

 

Budget Committee

(January 28, 1998)

Referred from the Strategic Policies and Priorities Committee Meeting - January 19, 1998.

 

Recommending the adoption of the report from the Commissioner of Transportation dated December 16, 1997, recommending that the contract for Permanent Repairs to Utility Road Cuts be awarded to the following tenderers who submitted the lowest price bid:

 

Contract No. Name $ Amount

 

T-2-98 Ferpac Paving Inc.

John Ferzoco Ltd., J.F. Paving Ltd. 760,491.80

T-3-98 Pave-Tar Construction Ltd. 619,503.25

T-4-98 Pave-Tar Construction Ltd. 390,753.30

T-5-98 Brennan Paving and Construction Ltd. 647,246.64;

 

advising that the aforementioned contracts are based on estimated quantities that can vary considerably, depending on the level of utility company activity in 1998; that all costs are fully recoverable from the appropriate utility company; that funds have been provided in the Department's 1998 Current Budget Estimates; and that monies have been allocated within the Department's interim appropriation to accommodate these expenditures.

 

 

6. CONTRACTS Nos. T-6-98, T-7-98, T-21-98 AND T-22-98:

GENERAL MAINTENANCE OF METROPOLITAN ROADS.

 

Budget Committee

(January 28, 1998)

Referred from the Strategic Policies and Priorities Committee Meeting - January 19, 1998.

 

Recommending the adoption of the report from the Commissioner of Transportation dated December 16, 1997, recommending that the contracts for general maintenance on major arterial roads be awarded to the following tenderers who submitted the lowest price bids:

 

Contract No. Name $ Amount

T-6-98 Brennan Paving and Construction Ltd. 1,016,214.63

T-7-98 Pave-Al Limited and Orlando Corporation 952,468.53

T-21-98 Warren Bitulithic Limited 894,299.49

T-22-98 Brennan Paving and Construction Ltd. 1,002,436.15;

 

advising that funds have been provided in the Municipal Maintenance Management System Account within the 1998 Current Budget Estimates; and that monies have been allocated within the Department's interim appropriation to accommodate these expenditures.

 

7. 1998 OPERATING AND CAPITAL BUDGETS - SCHEDULE AND PUBLIC CONSULTATION PROCESS

 

Budget Committee

(January 28, 1998)

 

Recommending:

 

(1) That the following be the process and schedule for consideration and approval of the Capital and Operating Budgets:

 

February 3, 1998 Strategic Policies and Priorities Committee

- principles of budget

- budget process

- approve interim capital budget

February 4 Council approval of the above

February 9-19 Standing Committees and Community Council review Capital Budget and receive a copy of the Phase I of Operating Budget for information

February 17 Budget Committee approval Phase I (cut $150 million)

February 24 Strategic Policies and Priorities Committee approval of Operating Budget, Phase I

Week of March 2 Committee of the Whole of City Council

- public meeting re Capital and Operating Budgets

March 23 - April 2 Standing Committees and Community Council review Operating Budget and receive a copy of Phase 2 for information

March 31 Budget Committee finalize consolidated Operating and Capital Budgets

April 6 Strategic Policies and Priorities Committee receive and recommend approval of the Operating and Capital Budgets to Council

April 15 City Council approval of Operating and Capital Budgets

 

(2) That the Chief Financial Officer and Treasurer be directed to invite the Budget Chair and/or his designate, other interested members of the Budget Committee and the Chairs of the Standing Committees and/or their designates to attend staff Budget reviews, to obtain necessary background information on the various departmental budgets.

 

8. 1998 OPERATING BUDGET - A PHASED REVIEW APPROACH

 

Budget Committee

(January 28, 1998)

 

Recommending the adoption of the report (January 19, 1998) from the Chief Financial Officer and Treasurer, as follows:

 

(1) (a) That Phase 1 in the budget review process focus on a review of the base budgets and the work of the Transition Team as it relates to the City budget pressures;

 

(b) That Phase 2 in the budget review process focus on the options available to address the $164 million in provincial downloading.

 

(2) That the target for each Department, Board and Commission be up to 15% in cuts, and include those reductions already found by the Transition Team, and that the recommendations be reported back to the Budget Committee by listing the impact of each percentage reduction, such recommendations not to include front line services.

 

9. 1998 CAPITAL WORKS PROGRAM - PRELIMINARY TARGETS AND STATUS REPORT ON THE OUTSTANDING DEBT OF THE CITY OF TORONTO

 

Budget Committee

(January 28, 1998)

 

Recommending that Recommendations Nos. 2, 5 and 6 of the report (January 19, 1998) from the Chief Financial Officer and Treasurer, be adopted, subject to deleting section 2(v), so that Recommendations 2, 5 and 6 being recommended now read as follows:

 

"(2) That the interim Capital Management Guidelines as outlined in this report be used in the capital budget process:

 

(i) limit debt charges for tax supported programs to 10 percent of the municipal property tax levy;

(ii) the capital budget should include items with a useful life greater than the standard term of debenture borrowing - 10 years;

(iii) maintain capital from current funding at approximately $100 million with a view to increasing this level where possible;

(iv) fund capital maintenance and rehabilitation projects to the greatest extent possible from capital from current; and

(v) explore alternative sources of capital financing, including the implementation of a City-wide development charges regime.

 

(5) That the Chief Financial Officer and Treasurer be directed to report on transitional projects and potential funding sources for transitional costs required to support the amalgamation process.

 

(6) That appropriate staff be requested to bring forward as soon as possible recommendations on appropriate road, bridge and facility maintenance standards and related longer term capital requirements."

 

Advising:

 

That the Budget Committee referred the following motion to the Strategic Policies and Priorities Committee and requested the Chief Financial Officer and Treasurer to report to that Committee on February 3, 1998, on which projects are affected and what the consequences would be if the motion were adopted:

 

"That any project for which prior approval has been given, but for which funding has not been provided and a contract has not been signed or issued, should not proceed until specifically approved by Council; and

 

"That the Chief Financial Officer and Treasurer report to

 

(i) the Budget Committee on all 1997 and 1998 unfunded Capital projects; and

 

(ii) to the Strategic Policies and Priorities Committee on any projects that require immediate approval."

 

10. 1998 INTERIM CAPITAL BUDGET - CAPITAL PROJECTS REQUIRING URGENT FINANCING APPROVAL

 

Budget Committee

(January 28, 1998)

 

Recommending that the Recommendations contained in the report (January 21, 1998) from the Chief Financial Officer and Treasurer, be amended as follows, and the report as so amended, be adopted:

 

(1) That Appendix "A", be amended by deleting - Project No. 9 - Vehicle standardization, and the remaining projects in Appendix "A", (tax supported capital works) be given prior authorization in the City's 1998 Capital Budget with City Financing to be provided from the sources indicated;

 

(2) That Appendix "A", as amended by referring Project No. 35 - Watermain Capital Maintenance back to the Chief Financial Officer and Treasurer for report setting out a complete list of City-wide watermain realign projects, and the remaining projects in Appendix "B", (rate [own sources] supported capital works) be given prior authorization in the City's 1998 Capital Budget with financing to be provided from the agency's own sources;

 

(3) That the projects in Appendix "C", (transition costs and projects not recommended at this time) continue to be reviewed and refined for inclusion in subsequent and comprehensive reports to the Budget Committee; and

 

(4) That Appendix "D", which provides the justification sheets for each of the recommended projects in Appendices "A" and "B", be amended as follows:

 

(i) by correcting - Project No. A-5 - Park Land Acquisition, so that the funding for the three parcels of land is from the former City of Toronto Park Land Acquisition fund and not from the operating budget or debt;

 

(ii) by referring Project No. A-5(c) - Park Land Acquisition, 40 Wabash Avenue back to the Budget Committee; and

 

(iii) by amending Project No. A-5(b) - Park Land Acquisition, so that the sale of 219 Dufferin Street is credited to the Park Land Acquisition Fund.

 

Advising: The Budget Committee requested the Chief Financial Officer and Treasurer and the Toronto Police Service to report to the Strategic Policies and Priorities Committee on February 3, 1998 on Project A-8 - DSC System Upgrades as follows:

 

(i) tendering the Intelligence Communication Intercept System;

(ii) details of the $1.75 million; and

(iii) information regarding why this new system does not have to be compatible with the other police service communication system;

 

 

11. FINANCIAL RELATIONSHIPS WITH THE TORONTO DISTRICT SCHOOL BOARDS

 

Recommending that the report (January 15, 1998) from the Chief Financial Officer and Treasurer recommending a policy concerning the timing of payment of taxes collected for education purposes to the Toronto District School Board and Toronto Catholic District School Board, and to outline further anticipated changes in the financial relationship with the Toronto District School Boards, be amended by striking out Recommendations Nos. 1 and 2 and inserting in lieu thereof the following:

"(1) That the effective date of the change to quarterly payments be June 1, 1998, and that the former financing arrangements in effect in 1997 continue until that time without prejudice to the City of Toronto;

 

(2) That City and School Board officials present an agreement before June 1, 1998, that addresses the City use of daycare and school facilities for parks and recreation purposes into a new master agreement between the City and the School Boards;"

 

and the report, as so amended, be adopted.

 

12. MOTION - NO INCREASE IN TAXES FOR THREE YEARS

 

Budget Committee

(January 28, 1998)

 

Recommending:

 

(1) that the motion from Councillors Minnan-Wong and Mammoliti requesting that there be no increase in taxes for three years and that a public referendum be held before increasing the mill rate, which City Council at its meeting on January 2, 6, 8 and 9, 1998, referred to the Budget Committee for consideration, be received; and

 

(2) the Budget Committee establish as an objective for the 1998 Budget a "zero" tax increase with maintenance and protection of all current levels of service to the public, subject to the reality of provincial operating and capital downloading.

 

13. EXPENDITURE REDUCTION PROPOSALS - COST OF SALARIES, WAGES AND BENEFITS

 

Budget Committee

(January 28, 1998)

 

Recommending that:

 

(1) the proposals and recommendations for reduction in the cost of salaries, wages and benefits , as outlined in this report(January 26, 1998) from the Chief Administrative Officer, Commissioner of Human Resources and Chief Financial Officer and Treasurer be adopted; and

 

(2) the agencies, boards and commissions of the City be urged to apply the same proposals and recommendations set out in the aforementioned report and that they be asked to also restrict external hiring, as much as possible, and look to the municipality for possible candidates for vacant positions.

 

   
Please note that council and committee documents are provided electronically for information only and do not retain the exact structure of the original versions. For example, charts, images and tables may be difficult to read. As such, readers should verify information before acting on it. All council documents are available from the City Clerk's office. Please e-mail clerk@city.toronto.on.ca.

 

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