April 8, 1998
To:Strategic Policies and Priorities Committee
From:City Clerk
Subject:Award of Contract for the Construction of the Toronto Police Service Forensic Examination Centre
Recommendation:
The Budget Committee on March 31, 1998, recommended to the Strategic Policies and Priorities Committee, and
Council, the adoption of the recommendations of the Emergency and Protective Services Committee, wherein it is
recommended that the report (February 27, 1998) from the Chairman, Toronto Police Services Board, be adopted.
Background:
The Budget Committee on March 31, 1998, had before it a letter of transmittal (March 27, 1998) from the Emergency and
Protective Services Committee advising that the Committee on March 24, 1998 recommended the adoption of the report
(February 27, 1998) from the Chairman, Toronto Police Services Board, regarding the award of a contract for the
construction of the Toronto Police Forensic Examination Centre.
City Clerk
Barbara Liddiard/cp
Item No. 26
Attachment
c.Chief Administrative Officer
Chief Financial Officer and Treasurer
Commissioner of Works and Emergency Services
Chairman, Toronto Police Services Board
(Letter of Transmittal dated March 27, 1998 addressed to the
Budget Committee from the
Emergency and Protective Services Committee)
Recommendations:
The Emergency and Protective Services Committee on March 24, 1998 recommended to the Budget Committee, and
Council, the adoption of the report (February 27, 1998) from the Chairman, Toronto Police Services Board, recommending:
(1)the approval of the construction award for the Toronto Police Service Forensic Examination Centre to Atlas
Corporation at a cost of $5,070,000.00 and that the funds be provided from the Toronto Police Services Board=s
1996-2000 Capital Budget; and
(2)that this report be forwarded to the next meeting of Council for approval.
Background:
The Emergency and Protective Services Committee had before it a report (February 27, 1998) from the Chairman, Toronto
Police Services Board, regarding the award of a contract for the construction of the Toronto Police Forensic Examination
Centre.
(Report dated February 27, 1998 addressed to the
Emergency and Protective Services Committee from the
Chairman, Toronto Police Services Board)
Purpose:
It is recommended that:
1.the Emergency & Protective Services Committee approve the construction award for the Toronto Police Service
Forensic Examination Centre to Atlas Corporation at a cost of $5,070,000.00 and that the funds be provided from the
Police Services Board=s 1996-2000 Capital Budget; and
2.this report be forwarded to the next meeting of Council for approval.
Council Reference/Background History:
At its meeting on February 26, 1998, the Toronto Police Services Board was in receipt of the following report February 4,
1998 from David J. Boothby, Chief of Police:
Subject:Construction Award for the Forensic Examination Centre
Recommendation:THAT the Board approve the awarding of the construction of the Forensic Examination Centre to
Atlas Corporation in the amount of $5,070,000. The CAO - Policing has certified to funds in the Capital Budget.
Background:
The Board, at its meeting of October 5, 1995 (BM# 416/95 refers) authorised the Capital Program Submission that included
provisions to accommodate Forensic Identification Services (FIS) in an existing facility located at 2050 Jane Street.
Metro Council, on February 14, 1996, in adopting Clause 1 of Report No. 4 of the Financial Priorities Committee,
approved the Capital funding expenditure for the Police Service=s Forensic Identification Services facility relocation. On
June 19, 1996, Metro Council, in adopting the May 13, 1996 report of the Metropolitan Toronto Police Services Board,
ARelease of Capital Funds for the Forensic Identification Services Facility@, approved release of the Capital Funding to
undertake this project.
Subsequently, the Police Services Board, at its meeting of August 22, 1996 (BM# 278/96 refers) approved the appointment
of the firm Shore, Tilbe, Irwin & Partners Architects to provide design, contract document preparation and site inspections
services for this project.
The design process was co-ordinated by the Service=s Project Design Team. The Project Design Team consisted of
representatives from the Police Service=s Facilities Management Unit (FCM), the City=s Corporate Services Department
(formerly Metro Corporate Services), the prime Consultant and associated sub-consultants and staff of the Forensic
Identification Services Unit. The design process included extensive consultation with all operational areas of FIS. In
addition, other operational areas of the Service were consulted for their input.
Due to the nature of this project, the Design Team decided that the tendering process should ensure that only contractors
with previous similar experience should be permitted to submit proposals. On August 1, 1997, the City of Toronto
Corporate Services, Financial Services Division, Purchasing and Material Supply Unit, on behalf of the Police Service
issued a APre-Qualification for General Contractors@ (RFP No. 95-9708-18432).
The RFP resulted in the Service receiving six (6) responses. The Selection Committee determined that four (4) contractors
had the necessary experience and qualifications to construct this facility. The evaluation was conducted independently by
the Selection Committee using a weighted matrix format. The qualified firms are Cairn Construction; Dineen Construction;
Atlas Corporation; and Richard & B.A. Ryan Limited.
On December 16, 1997, the Toronto Police Services, Purchasing Support Services Unit, in consultation with the City of
Toronto Corporate Services, Financial Services Division, Purchasing and Material Supply Unit, issued a ARequest for
Proposal@ (Project #9636). The closing date of the Request for Proposal was January 28, 1998. All four pre-qualified
contractors submitted proposals.
The Project Steering Committee has reviewed the four proposals and recommends that the construction of the Forensic
Examination Centre be awarded to Atlas Corporation, having submitted the lowest tender price meeting specifications. The
bulk tender prices submitted were: Cairn Construction - $5,392,000; Dineen Construction - $5,163,000; Richard & B.A.
Ryan Construction - $5,169,000 and Atlas Corporation - $5,070,000. The City of Toronto, Corporate Services Department,
has been part of this selection process and concurs with this recommendation.
Atlas Corporation will provide full construction services, including structural, electrical, mechanical, etc., under the terms
of their proposal, in accordance with the specifications and drawings issued by the Police Service. The Capital Budget
allocation for this program is $5.5 million. The remainder of the program funding will be used for consultant fees, facility
equipment, moving expenses, etc.
The City of Toronto, Corporate Services Department has assigned Mr. John Van Nuland, Manager, Construction Services
,as the Project Manager for this project. Mr. Michael Ellis, Manager, Facilities Management, will continue to oversee the
program on behalf of the Police Service.
Mr. Frank Chen, Director, Finance & Administration (local 8-7877), and Mr. Michael Ellis, Manager, Facilities
Management local 8-7951), will be in attendance to answer any questions the Board may have.@
The Board was also in receipt of the following report FEBRUARY 12, 1998 from David J. Boothby, Chief of Police:
ASubject:Construction Award for the Forensic Examination Centre - Supplemental Recommendations
Recommendations:
1THAT the Board, on approval of the awarding of the construction contract to Atlas Corporation, forward its
recommendation to the Emergency and Protective Services Committee for their approval, and
2THAT subject to the approval of the above recommendation, a contract be prepared satisfactory to the Deputy Solicitor
and CAO - Policing for the Chair=s signature.
Background:
Further to the Board report already submitted seeking the Board=s approval to contract with Atlas Corporation for the
construction of the Forensic Examination Centre, additional recommendations are being outlined for the Board=s approval.
By-law 100, as amended by By-laws 103 and 109, requires that all Real Property Capital contracts be approved by
Council. To ensure that due process is followed in the awarding of this contract, it is requested that the Board forward the
reports along with its recommendation to the next Emergency and Protective Services Committee meeting for approval, as
there are time considerations which could affect the awarding of this contract.
On approval by Council, a contract will be drawn up, satisfactory to the Deputy Solicitor and the CAO - Policing, for the
Chair=s signature.
Mr. Frank Chen, Director, Finance & Administration (local 8-7877), and Mr. Michael Ellis, Manager, Facilities
Management local 8-7851), will be in attendance to answer any questions that the Board may have.@
Conclusions:
The Board approved the foregoing.
Contact Name and Telephone Number:
Michael Ellis, Manager, Facilities Management, telephone number 808-7951.