April 22, 1998

  To:Strategic Policies and Priorities Committee

 From:City Clerk

 Subject:Contract No. T-42-98:

Don Valley Parkway Resurfacing at Two Locations

  Recommendation:

 The Urban Environment and Development Committee on April 20, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of Recommendations Nos. (1), (2) and (3), embodied in the attached report (April 9, 1998) from the Interim Functional Lead, Transportation, regarding Contract No. T-42-98 for the resurfacing of the Don Valley Parkway at two locations.

City Clerk

 N. Rickford/lv

 Attachment

 Item No. 42

h:\1998prod\ud\reports.98\report6\042042.tra

 Copy to:Commissioner of Works and Emergency Services

Interim Functional Lead, Transportation

Mr. R. Burlie, Manager of Resurfacing, Transportation Division, Metro Hall

(Report dated April 9, 1998, addressed to the

Urban Environment and Development Committee from the

Interim Functional Lead, Transportation.)

 Purpose:

 To seek early approval to allocate $2,700,000.00 from either the 1999 Capital Works Program or from the proceeds from the sale of property assets in 1998 and to award a contract for the resurfacing of the Don Valley Parkway at two locations.

 Funding Source:

 The total project cost is estimated to be $2,700,000.00 and is summarized as follows:

 (1)Bid Price Amount $2,554,897.17

 (2)Other costs (estimate):145,102.83

(a)quality control testing;

(b)traffic signage and road closures; and

(c)bicycle proof catch basin frames and covers.

____________

 Total project cost $2,700,000.00

____________

 Resurfacing and rehabilitation work on the Don Valley Parkway has traditionally been carried out early in the construction year to minimize disruption to the travelling public during the summer tourist season. Consequently,this project was tendered prior to budget approval, on the assumption that the 1998 Transportation Capital Works Budget would be approved at a level similar to the 1997 budget. However, based on the recommendations of the Budget Committee, the Transportation Capital Works Budget for the City of Toronto, which is scheduled to be approved by Council at its meeting on April 28, 1998, now does not include this project.

 An unusual situation has arisen in which the Alow bidder@, Warren Bitulithic Limited, has indicated that it is willing to proceed with this project and be paid at a later date. This could occur next year as part of the 1999 Capital Works Program or later in 1998, if funds become available from the sale of property assets. This was proposed by the Budget Committee in order to provide funds for works which have had to be deferred as a result of the Budget Committee=s recommendations to delete $18.4 million from the Capital Budget submission. Warren Bitulithic Limited has confirmed in writing that it will conform with all of the conditions in the original tender documents and that it will not seek any compensation for Alate@ payment. This proposal by Warren Bitulithic Limited does not violate the integrity of the Atender and award@ process.

The Department is recommending that the proposal from Warren Bitulithic Limited be accepted because it is important to resurface and repair the drainage system for this section of the Don Valley Parkway in 1998 for the following reasons:

 (1)previous experience with the performance of the existing steel slag surface asphalt indicates that accelerated deterioration may occur during the next winter season. This situation would require unscheduled closures of the Don Valley Parkway to undertake emergency repairs; and

 (2)the existing drainage facilities in their current state of disrepair are capable of being rehabilitated insitu with little or no disruption to the users of the Don Valley Parkway. Further deterioration may lead to open cut replacement of these facilities at a significantly higher cost and requiring additional closures of the Don Valley Parkway.

 Funding is currently available in Capital Account No. C-TR029, Don Valley Parkway Rehabilitation. The Treasurer certifies that financing can be provided under the updated Debt and Financial Obligation Limit and that it falls within Corporate Debt Guidelines.

 Recommendations:

 It is recommended that:

 (1)pre-budget approval of $2,700,000.00 be granted for the 1999 Capital Works Program or, alternatively, that funds be provided from the sale of property assets as outlined in this report;

 (2)subject to approval of Recommendation No. (1), Contract No. T-42-98, for the resurfacing on the Don Valley Parkway at two locations, be awarded to Warren Bitulithic Limited who submitted the lowest price bid in the amount of $2,554,897.17;

 (3)the appropriate City of Toronto officials be directed to take the necessary action to give effect thereto; and

 (4)this report be forwarded to the Budget Committee.

 Comments:

 On March 5, 1998, the City Clerk's Department opened tenders for:

 Contract No. T-42-98 -Don Valley Parkway Resurfacing at Two Locations

 NumberName$ Amount

 5Warren Bitulithic Limited2,554,897.17

1D. Crupi and Sons Limited2,569,306.89

6Dufferin Construction Company, 2,611,639.95

a division of St. Lawrence Cement Inc.

7Pave-Al Limited and Orlando Corporation2,613,676.89

4Graham Bros. Construction Ltd., Fairglen Excavating Ltd.,2,729,506.91

795208 Ontario Ltd., Graham Bros. Aggregate Ltd.

3Gazzola Paving Limited2,898,044.82

2Brennan Paving and Construction Limited2,921,347.98

 The award is subject to receipt of a favourable report from the Fair Wage and Labour Trades Office regarding working conditions and wages of the recommended contractor and his sub-contractors, and also from the Treasurer regarding the surety company which issued the Bid Bond and Agreement to Bond.

 Scope of Work:

 The work in this contract comprises the asphalt resurfacing of the Don Valley Parkway including the rehabilitation and/or replacement of catch basin connections, replacement of guiderail and attenuation systems and permanent pavement markings at the following locations:

 (1)southbound from Don Mills Road to Beechwood Drive; and

 (2)Don Mills Road ramps.

 Conclusion:

 Subject to City Council approving $2,700,000.00 for the 1999 Capital Works Program, Contract No. T-42-98 should be awarded to Warren Bitulithic Limited which submitted the lowest price bid for this Contract.

 Contact Name and Telephone Number:

 Mr. R. Burlie, P. Eng., Manager of Resurfacing, Metro Hall Office, 392-8322.