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STRATEGIC POLICIES AND PRIORITIES COMMITTEE

  A G E N D A

  

Date of Meeting: Friday, July 24, 1998 Enquiry: Christine Dodds
Time: 9:30 a.m. Interim Contact
Location: Committee Room A

2nd Floor - Metro Hall

55 John Street, Toronto

392-7031

E-mail address of

cdodds@city.toronto.on.ca

 

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.  

CONFIRMATION OF MINUTES OF MEETINGS HELD ON JUNE 30, 1998, JULY 8 AND 14, 1998.

  NON-DEPUTATIONS

COMMUNICATIONS/REPORTS.

  1.TRANSITION PROJECTS

 Budget Committee

(July 14, 1998)

 Recommending to the Strategic Policies and Priorities Committee, and Council, that:

 (1)$570,000.00 be approved for Transition Project F-7 - Toronto Fire Service (Training - manuals, equipment, seminars - standardization required);

 (2)$150,000.00 be approved for a feasibility study for Transition Project F-2 - Toronto Fire Service - (Radio Communications System) and that the Fire Chief report to Council on July 29, 1998 on a breakdown of how the $150,000.00 will be spent;

 (3)$700,000.00 be approved for Transition Project F-1 - Toronto Fire Service (Station Location Study);

(4)$940,000.00 be approved for Transition Project F-4 - Toronto Fire Service - (Headquarters Consolidation);

 (5)$121,000.00 be approved for Transition Project CLK-04 - Clerk's Department - (Training, Dismantle and Relocate, Centralize Mail/Courier, File Server Archiving);

 (6)Transition Project TP-6 - Transportation (Legislative and Operating Harmonization and Consolidation) be approved, subject to the work being carried out in-house;

 (7)$199,000.00 be approved for Transition Project TP-10 - Transportation (Purchase of License of ITX Source Code);

 (8)$250,000.00 be approved for Transition Project TPA-1 - Parking Authority (Consolidation/Renovations to Head Office, 33 Queen Street East);

 (9)$870,000.00 be approved for Transition Project H-1 - Health Department (Vaccine Preventable Disease Redesign);

 (10)$392,000.00 be approved for Transition Project Chi 01 - Child Care (Relocation of two field offices to Civic Centres);

 (11)$192,000.00 be approved for Transition Project Chi 02 - Child Care (Management of Downloaded Information (Executive Office) and the Commissioner of Community and Neighbourhood Services report back to the Budget Committee advising if the work is being done externally or internally;

 (12)$47,000.00 be approved for Transition Project Chi 03 - Child Care (Financial Reporting Processes for Downloaded Programs);

 (13)$100,000.00 be approved for Transition Project Chi 04 - Child Care (Equipping Program Consultants for Increased and Diversified Caseload);

 (14)$1,781,000.00 be approved for Transition Project SS 01 - Social Assistance and Employment Support (Caseload Transfer from Provincial FBA Program to Municipal Ontario Works Program) and that the Commissioner of Community and Neighbourhood Services provide a confidential report as to how the City can manage the costs of this program more efficiently;

 (15)$651,000.00 be approved for Transition Project IT-1 - Information Technology (Telecommunications: external consultant; labour cost plus leased lines)

 (16)$5,000,000.00 be approved for Transition Project HR-1 - Chief Administrative Office - (Amalgamation and Service Rationalization) and that the Chief Administrative Officer provide a status report to the Budget Committee at the end of 1998;

(17)$1,315,000.00 be approved for Transition Project HR-3 Finance and Human Resources (various including: Excluded Employee Compensation Plan, Labour Relations Consultants, External Search Consultants and New Employee Benefits Plan Consultants and that the Corporate Services Committee be requested to review the use of consultants, in the Finance and Human Resource area, with a view to reducing the City's reliance on consultants;

 (18)Transition Project PUD-l - Urban Planning (New Official Plan) be approved and the Commissioner of Urban Planning and Development Services report back to the Budget Committee in October if funding for this project cannot be absorbed within the departmental budget.

  2.1998 WHEEL-TRANS BUDGET UPDATE

 Budget Committee

(July 14, 1998)

 Recommending to the Strategic Policies and Priorities Committee, and Council, that the Toronto Transit Commission maintain its unaccommodated rate at 2 to 3 percent and report back to the Budget Committee meeting scheduled for November 10, 1998, on a source of funding to cover the increased costs resulting from a higher demand for Wheel-Trans service.

  3.FLEET VEHICLES USE AND TORONTO POLICE SERVICES VEHICLE PRACTICES

 Budget Committee

(July 14, 1998)

 Recommending to the Strategic Polices and Priorities Committee, and Council, that:

 (1)all new vehicle and equipment purchases, leases and lease renewals by the Corporation, its Agencies, Boards and Commissions, (with the exception of the Toronto Transit Commission), and the Toronto Police Service, must be approved by the Director of Fleet Management, and have Budget Committee approval;

 (2)the Director of Fleet Management review each vehicle request to determine if it is justified and if alternative methods can be found to fill the request;

 (3)in the event the Director of Fleet Management denies a request for lease or purchase or reduces a vehicle, the Commissioner for the requesting department may appeal that decision to the Budget Committee; and

(4)the report (June 23, 1998) from the Commissioner of Corporate Services be received for information.

 Appendix A - Toronto Police Services Response to Budget Committee was circulated to all Members of Council with the agenda for the Budget Committee of July 13, 1998.

4.FUNDING OF ADDITIONAL CAPITAL PROJECTS FOR TRANSPORTATION

 Budget Committee

(July 14, 1998)

 Recommending to the Strategic Policies and Priorities Committee, and Council, that the uncommitted revenue from the sale of property assets be used to fund the additional $9.103 million for the 1998 Capital Program for Transportation approved by City Council on April 29 and 30, 1998.

5.TORONTO TRANSIT COMMISSION - SUBWAY ASBESTOS REMOVAL - PROGRAM REQUIREMENTS

 Budget Committee

(July 14, 1998)

 Recommending to the Strategic Policies and Priorities Committee, and Council, the adoption of the following recommendation in the transmittal letter (June 17, 1998) from the Urban Environment and Development Committee:

 "Recommending adoption of Recommendation No. (5) embodied in the communication (May 21, 1998) from the General Secretary, Toronto Transit Commission, viz:

 '(5) forward this report to the City of Toronto Council requesting the necessary Project Approval adjustments set out in Appendices A, B and C, noting that no additional funds are required overall.'"

 6.PURCHASE OF SERVICE AGREEMENTS WITH AIDS COMMITTEE OF TORONTO AND YOUTHLINK INNER CITY FOR THE PERIOD JULY 1, 1998 TO JUNE 30, 1999

 Budget Committee

(July 14, 1998)

 Recommending to the Strategic Policies and Priorities Committee, and Council, the adoption of the following recommendations embodied in the transmittal letter (June 24, 1998) from the Board of Health:

(1)Recommending the adoption of the following recommendations in the report (June 12, 1998) from the Medical Officer of Health, and forwarding this matter to the Budget Committee for consideration of 50 percent of the required funding in the amount of $203,208.00 being drawn from the 1999 fiscal year:

 (a)that a purchase of service agreement for the provision of HIV/AIDS prevention services by the AIDS Committee of Toronto be entered into for the period of July 1, 1998 to June 30, 1999, at a cost not to exceed $256,808.00, inclusive of GST;

 (b)that a purchase of service agreement for the provision of HIV/AIDS prevention services by YOUTHLINK Inner City be entered into for the period of July 1, 1998 to June 30, 1999, at a cost not to exceed $149,608.00, inclusive of GST; and

 (c)that the appropriate City of Toronto officials be authorized to take the necessary action to give effect thereto.

 7.NORTH TORONTO MEMORIAL ARENA'S REQUEST FOR A $15,000.00 CASH ADVANCE

 Budget Committee

(July 14, 1998)

 Recommending to the Strategic Policies and Priorities Committee, and Council:

 (1)the adoption of the following recommendation of the report (July 10, 1998) from the Chief Financial Officer and Treasurer:

 "that approval be given for the Chief Financial Officer and Treasurer to advance the North Toronto Memorial Arena $15,000.00, subject to repayment of these funds to the City prior to December 31, 1998"; and

 (2)that the Chief Financial Officer and Treasurer be delegated the authority to provide cash advances for any similar requests received from other arenas.

 8.AMENDMENT TO TEMPORARY BORROWING BY-LAW

 Budget Committee

(July 14, 1998)

 Advising the Strategic Policies and Priorities Committee of having received the report (July 13, 1998) from the Chief Financial Officer and Treasurer.

   9. AUDIT COMMITTEE - ROLES AND RESPONSIBILITIES

 Audit Committee

(July 9, 1998)

 Recommending to the Strategic Policies and Priorities Committee and Council that the report (June 3, 1998) from the City Auditor setting out the roles and responsibilities of the Audit Committee be received for information.

  10.MANDATE - AUDIT SERVICES DIVISION

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the mandate of the Audit Services Division, as outlined in the report (June 15, 1998) from the City Auditor, be approved.

  11.AUDIT DIVISION RESTRUCTURING AND STAFF REDEPLOYMENT

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee and Council that the report (June 25, 1998) from the City Auditor regarding the Audit Division Restructuring and Staff Redeployment be received for information.

  12.1997 MANAGEMENT LETTER - SOCIAL SERVICES DIVISION - GENERAL WELFARE ASSISTANCE PROGRAM

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the report (June 25, 1998) from the City Auditor attaching the management letter of the Social Services Division - General Welfare Assistance Program, together with the report (June 26, 1998) from the Commissioner of Community and Neighbourhood Services in response, be received and forwarded to Council for information.

  13.1997 MANAGEMENT LETTER - FORMER METROPOLITAN TORONTO LIBRARY BOARD

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the report (June 25, 1998) from the City Auditor attaching the management letter of the former Metropolitan Toronto Library Board, together with the communication (May 27, 1998) from the Treasurer of the former Metropolitan Toronto Library Board in response, be received and forwarded to Council for information.

  14.1997 MANAGEMENT LETTER - HOSTEL SERVICES DIVISION

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the report (June 25, 1998) from the City Auditor attaching the management letter of the Hostel Services Division, together with the report (June 15, 1998) from Commissioner of Community and Neighbourhood Services in response, be received and forwarded to Council for information.

 15.1997 MANAGEMENT LETTER - THE HUMMINGBIRD CENTRE FOR THE PERFORMING ARTS

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the report (June 25, 1998) from the City Auditor attaching the management letter of the Hummingbird Centre for the Performing Arts, together with the communication (June 16, 1998) from General Manager and Chief Executive Officer of the Centre in response, be received and forwarded to Council for information.

 16.1997 MANAGEMENT LETTER - CANADA'S SPORTS HALL OF FAME

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the report (June 24, 1998) from the City Auditor attaching the management letter of Canada's Sports Hall of Fame, together with the communication (June 11, 1998) from Executive Director in response, be received and forwarded to Council for information.

  17.1997 MANAGEMENT LETTER - TORONTO HYDRO

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the report (June 24, 1998) from the City Auditor attaching the management letter of Toronto Hydro, be received and forwarded to Council for information.

  18. 1997 MANAGEMENT LETTER - THE PARKING AUTHORITY OF TORONTO

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the report (June 24, 1998) from the City Auditor attaching the management letter of The Parking Authority of Toronto, be received and forwarded to Council for information.

  19.AUDITOR'S REPORT AND FINANCIAL STATEMENTS OF THE HOMES FOR THE AGED INTEREST TRUST FUND FOR THE YEAR ENDED DECEMBER 31, 1997

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the Auditor's Report and Financial Statements of the Homes for the Aged Interest Trust Fund for the year ended December 31, 1997 be received and Council so advised.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  20.AUDITOR'S REPORT AND FINANCIAL STATEMENTS OF THE CANADIAN NATIONAL EXHIBITION FOR THE YEAR ENDED DECEMBER 31, 1997

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the Auditor's Report and Financial Statements of the Canadian National Exhibition for the year ended December 31, 1997 be received and Council so advised.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

 21.AUDITOR'S REPORT AND FINANCIAL STATEMENTS OF CANADA'S SPORTS HALL OF FAME FOR THE YEAR ENDED DECEMBER 31, 1997

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the Auditor's Report and Financial Statements of Canada's Sports Hall of Fame for the year ended December 31, 1997 be received and Council so advised.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  22.1997 FINANCIAL STATEMENTS OF THE TORONTO TRANSIT COMMISSION

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the 1997 Financial Statements of the Toronto Transit Commission be received and Council so advised.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  23.REPEAL OF LEGISLATION - APPOINTMENT OF CITY AUDITOR (FORMER CITY OF TORONTO)

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the report (June 25, 1998) from the City Auditor of the former City of Toronto, recording, as an historic event, the closing out of the Audit Department of the former City of Toronto, and recognizing the staff who have carried through to completion the audits of the 1997 financial statements of the former City of Toronto and all its local boards, be received and Council so advised.

  24.1997 FINANCIAL STATEMENTS OF THE BOARD OF DIRECTORS OF THE HUMMINGBIRD CENTRE FOR THE PERFORMING ARTS

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the 1997 Financial Statements of The Board of Directors of the Hummingbird Centre for the Performing Arts be received and Council so advised.

The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  25.1997 FINANCIAL STATEMENTS OF THE METROPOLITAN TORONTO HOUSING COMPANY LIMITED

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the 1997 Financial Statements of The Metropolitan Toronto Housing Company be received and Council so advised.

 (A)Corporate Secretary, The Metropolitan Toronto Housing Company Ltd.

(June 22, 1998)

 Recommending that:

 (1)the Financial Statements for the year ended December 31, 1997, and the accompanying report of the Auditor be approved and adopted;

 (2)the City Auditor be appointed under the Business Corporation Act as the auditor of the Housing Company's shareholder until the next annual meeting or until a successor is appointed and the Secretary of the Housing Company be directed to give the City Auditor written notice of such appointment;

 (3)all acts, contracts, proceedings, appointments, elections and payments enacted, made, done and taken by the directors and officers of the Housing Company referred to in the minutes of the meetings of the Board of Directors or referred to in the 1997 Financial Statements and/or the accompanying Auditor's report be approved, ratified and confirmed; and

 (4)the incumbent directors be re-elected for a further one-year term or until the 1999 annual shareholder's meeting or the appointment/re-election of their successors.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  26.1997 FINANCIAL STATEMENTS OF THE CITY OF TORONTO NON-PROFIT HOUSING CORPORATION AND THE TORONTO HISTORICAL BOARD

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the 1997 Financial Statements of The City of Toronto Non-Profit Housing Corporation and the Toronto Historical be received and Council so advised.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  27.1997 FINANCIAL STATEMENTS OF TORONTO CIVIC EMPLOYEES PENSION AND BENEFIT FUND AND TORONTO FIRE DEPARTMENT SUPERANNUATION AND BENEFIT FUND

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the 1997 Financial Statements of Toronto Civic Employees Pension and Benefit Fund and Toronto Fire Department Superannuation and Benefit Fund be received and Council so advised.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  28.1997 FINANCIAL STATEMENTS OF THE METROPOLITAN TORONTO POLICE SERVICES BOARD SUPPLEMENTAL PENSION BENEFITS TRUST FUND, THE METROPOLITAN TORONTO POLICE BENEFIT FUND, THE METROPOLITAN TORONTO PENSION FUND AND THE BOARD OF MANAGEMENT OF THE METROPOLITAN TORONTO ZOO

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the 1997 Financial Statements of the Metropolitan Toronto Police Services Board Supplemental Pension Benefits Trust Fund, the Metropolitan Toronto Police Benefit Fund, the Metropolitan Toronto Pension Fund and the Board of Management of the Metropolitan Toronto Zoo be received and Council so advised.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  29.1997 FINANCIAL STATEMENTS OF VARIOUS ARENAS AND COMMUNITY CENTRE

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the 1997 Financial Statements of various Arenas and Community Centres be received and Council so advised.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  30.1997 FINANCIAL STATEMENTS OF THE CORPORATION OF THE CITY OF ETOBICOKE, THE CORPORATION OF THE CITY OF YORK, THE CORPORATION OF THE CITY OF SCARBOROUGH, THE CORPORATION OF THE CITY OF TORONTO, THE CORPORATION OF THE CITY OF NORTH YORK, THE MUNICIPALITY OF METROPOLITAN TORONTO AND THE CORPORATION OF THE BOROUGH OF EAST YORK.

 Audit Committee

(July 8, 1998)

 Recommending to the Strategic Policies and Priorities Committee that the 1997 Financial Statements of The Corporation of the City of Etobicoke, The Corporation of the City of York, The Corporation of the City of Scarborough, The Corporation of the City of Toronto, The Corporation of the City of North York, the Municipality of Metropolitan Toronto and The Corporation of the Borough of East York be received and Council so advised.

 The Financial Statements were circulated to all Members of Council with the Agenda for the Audit Committee meeting held on July 7, 1998.

  31.PAYING CASH FOR PAID DUTY OFFICERS - CARIBANA

 Chairman, Toronto Police Services Board

(July 7, 1998)

 Reporting, as requested on why Paid Duty Officers have to be paid up front in cash for Caribana and recommending that the report be received for information.

 32.DONATION FOR CARIBANA

 Chief Financial Officer and Treasurer

(July 15, 1998)

 To inform Council of the proposed donation of $50,000.00 from the Royal Bank of Canada in support of the 1998 Caribana Festival and, upon receipt and deposit, to request approval for the disbursement of these funds to the Caribbean Cultural Committee and recommending that:

 (1)the donation of $50,000.00 from the Royal Bank be deposited when received;

 (2)a receipt which can be used for income tax purposes, be issued to the Royal Bank; and

 (3)a cheque for $50,000.00 be issued to the Caribbean Cultural Committee in respect of the 1998 Caribana Festival.

 33.FUNDING REQUEST - CONDITIONS ON MOUNT ROYAL PARK, MONTREAL, QUEBEC FOLLOWING ICE STORM

 Chief Administrative Officer

(July 15, 1998)

 Providing a policy to guide City Council in its response to disaster situations or requests for emergency relief in Canada and/or around the world and recommending that:

 (1)in emergency/disaster situations, the City will consider government to government or municipality to municipality requests. Based on the nature of the disaster, the availability of resources, and budgetary considerations, the City will consider the provision of staff and/or equipment for the disaster area;

 (2)the Mayor or designate will provide immediate response to emergency/disaster situations in consultation with the Chief Administrative Officer, the Medical Officer of Health, and the Commissioner of Works and Emergency Services. Ratification will follow Council's usual committee process. Once the disaster is over the City will seek reimbursement as appropriate;

 (3)in extreme national or international disaster situations, upon request, Council will consider its ability to help launch public appeals for funding for areas of devastation;

 (4)granting in response to disaster situations is not recommended and should only be considered against the City's grants policy to ensure accountability; and

 (5)City Council recognize and commend all staff involved in providing emergency relief service to eastern Ontario during the ice storm in January, 1998, and that no further support or grants be provided in relation to this emergency.

 (A)City Clerk

(April 22, 1998)

 Forwarding a copy of Clause 4 of Report No. 4 of the Strategic Policies and Priorities Committee, headed "Funding Request - Conditions of Mount Royal Park, Montreal, Quebec, Following Ice Storm", which Council at its meeting held on April 16, 1998, struck out and referred back to the Strategic Policies and Priorities Committee for further consideration.

    

 

   
Please note that council and committee documents are provided electronically for information only and do not retain the exact structure of the original versions. For example, charts, images and tables may be difficult to read. As such, readers should verify information before acting on it. All council documents are available from the City Clerk's office. Please e-mail clerk@city.toronto.on.ca.

 

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