September 28, 1998

To:Strategic Policies and Priorities Committee

From:City Clerk

Subject:Recreation Grants Program -

1998 Allocations in the Former City of Etobicoke

Recommendation:

The Municipal Grants Review Committee on September 28, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the attached report (September3,1998) from the Commissioner of Economic Development, Culture and Tourism recommending 1998 allocations in the former City of Etobicoke under the Recreation Grants Program.

City Clerk

R. Dyers/tl

Item No. 2

(Report dated September 3, 1998, addressed to the

Municipal Grants Review Committee from the

Commissioner of Economic Development, Culture and Tourism)

Purpose:

This report presents recommended allocations to two sports groups in the former City of Etobicoke in accordance with its Sports Grants Policy.

Funding Sources, Financial Implications and Impact Statement:

Sufficient funds for the two recommendations exist in the Recreation Grants Program component of the Corporate Grants appropriation. There are no other financial implications.

Recommendations:

It is recommended that:

(1)an amount of $601.00 be allocated to the Etobicoke Girls Baseball League;

(2)an amount of $1,500.00 be allocated to the Toronto West Minor Football League;

(3)any future requests to the former City of Etobicoke that meet the criteria for Sports Grants be awarded, provided there are funds available in the Recreation Grants Budget, and reported to Council by year end; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

At its meeting on February 17, 1997, the former Etobicoke City Council established a Sports Grant Policy, attached as Appendix A, through Resolution No. 83. For 1998, Council directed that any group eligible for 1997 funding in any of the former municipalities, be deemed eligible and reviewed using that municipality's policy. Unlike other municipal grants programs, there is no deadline for requesting support, so requests can be accepted anytime during the calendar year.

Comment and/or Discussion and/or Justification:

1998 Budget:

The total amount in the 1998 Recreation Budget was $1,126,989.00 which was flatlined at the 1997 funding levels of the combined recreation grants programs. After all the recommendations, appeals and approvals, the budget was totally allocated. However, two organizations in the original report that traditionally received lawn bowling grants no longer exist, so there is $5,408.00 in the Recreation Grants Account available and unallocated.

Application/Assessment/Allocation Process:

The Etobicoke Girls Baseball League has submitted a letter of request for $601.00, and is attached as Appendix B. It meets the eligibility requirements for support through the Etobicoke Sports Grants Policy and falls within the budget limitations of that program. Likewise, the letter to Bill Channing, Parks and Recreation Supervisor of Facilities at the Etobicoke Civic Centre, which is attached as Appendix C, serves as a request for start up funds of behalf of the Toronto West Minor Football League. Approval of this grant in principle is requested. The funds will be released upon receipt of the required documentation for structure, board etc.

Conclusions:

A grant of $601.00 to the Etobicoke Girls Baseball League is recommended. A one-time start up grant of $1,500.00 to the Toronto West Minor Football League is also recommended. Any future applications to the former City of Etobicoke for Sports Grants that meet eligibility requirements will be awarded grants as long as funds are available through the Recreation Grants Program ($3,307.00 remains unallocated). A report will be submitted to the Municipal Grants Review Committee at the end of this calendar year if any additional Sport Grants are awarded.

Contact Name:

Cathi Forbes

Tel: 395-6192/Fax:395-7886

cforbes@city.north-york.on.ca

(A copy of each of the Appendices referred to in the foregoing report was forwarded to all Members of Council with the agenda of the Municipal Grants Review Committee for its meeting on September28, 1998, and a copy thereof is on file in the office of the City Clerk.)