City of Ottawa Request for Financial Support -

International Institute of Municipal Clerks (IIMC) Conference

- May, 1999

 The Strategic Policies and Priorities Committee recommends the adoption of the recommendations embodied in the following transmittal letter (May 4, 1998) from the Municipal Grants Review Committee:

 Recommendation:

 The Municipal Grants Review Committee on May 4, 1998, recommended to the Strategic Policies and Priorities Committee, and Council, the adoption of the attached report (March 23, 1998) from the City Clerk requesting a grant in the amount of $10,000.00 to the City of Ottawa to help defray the costs of hosting the 1999 Conference of the International Institute of Municipal Clerks.

 (Communication dated April 27, 1998, addressed to the

Municipal Grants Review Committee from the City Clerk)

 Recommendation:

 The Budget Committee on March 30 and March 31 and April 2 and 3, 1998, recommended that the report (March 30, 1998) from the City Clerk requesting a grant in the amount of $10,000.00 to the City of Ottawa Ato help defray the costs of hosting the 1999 Conference of the International Institute of Municipal Clerks@, be referred to the Municipal Grants Review Committee for consideration.

 Background:

 The Budget Committee on March 30 and March 31 and April 2 and April 3, 1998, had before it a letter of transmittal (March 30, 1998) from the Corporate Services Committee wherein the Committee on March 30, 1998, submitted to the Budget Committee, without recommendation, having regard that all motions put and voted on lost, a report (March 23, 1998) from the City Clerk recommending that: (1)City Council approve a grant of $10,000.00 to the City of Ottawa, to help defray costs of hosting the 1999 Conference of the International Institute of Municipal Clerks;

 (2)the grant be deemed to be in the interest of the municipality; and

 (3)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

 (Communication dated March 30, 1998, addressed

to the Budget Committee, from the Corporate Services Committee)

 Recommendation:

 The Corporate Services Committee submits the report (March 23, 1998) from the City Clerk to the Budget Committee without recommendation having regard that all motions put and voted on lost.

 Background:

The Corporate Services Committee on March 30, 1998, had before it a report (March 23, 1998) from the City Clerk recommending that: (1)City Council approve a grant of $10,000.00 to the City of Ottawa, to help defray costs of hosting the 1999 Conference of the International Institute of Municipal Clerks;

 (2)the grant be deemed to be in the interest of the municipality; and

 (3)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

 (Report dated March 23, 1998, addressed to the

Corporate Services Committee from the City Clerk)

 Purpose:

 To request Council approval of a grant of $10,000.00 to the City of Ottawa, to help defray costs of hosting the 1999 Conference of the International Institute of Municipal Clerks.

 Funding Sources, Financial Implications and Impact Statement:

 Funds for this purpose are included in the 1998 Operating Budget. This investment will benefit the City of Toronto=s economy by generating approximately $400,000.00 in tourism revenue.

 Recommendations:

 It is recommended that: (1)City Council be requested to approve a grant of $10,000.00 to the City of Ottawa, to help defray costs of hosting the 1999 Conference of the International Institute of Municipal Clerks;

(2)the grant be deemed to be in the interest of the municipality; and

 (3)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

 Background:

 On June 26, 1995, the Council of the former City of Toronto adopted the recommendation of its Executive Committee (Clause 16 of Report No. 17 of the Executive Committee) that, subject to the availability of funds, the next Council (elected in November, 1997) be requested to make a grant in 1998 of $10,000.00 to the City of Ottawa to help defray costs of hosting the 1999 Conference of the International Institute of Municipal Clerks. This was to be conditional upon the City of Toronto being designated as an official post-conference tour destination. Confirmation has since been received that Toronto has been selected as one of two post-conference tour locations. Since financial commitments could not be made by the previous Council on behalf of the newly-created amalgamated City of Toronto, this matter was held in abeyance, but it is now appropriate to seek Council approval.

 The City of Ottawa will also be seeking grants from other Canadian municipalities for this conference.

 Comments:

 In 1999, Ottawa will be hosting the annual conference of the International Institute of Municipal Clerks (I.I.M.C.). Up to 2,000 delegates will attend. The majority will be from the United States, but many will be from other parts of Canada and from the United Kingdom, Australia, Israel, Africa and other countries. The City of Ottawa was advised by the Ottawa Tourism Authority and the Province of Ontario, that the Conference will generate about $4.2 million for Ontario. Toronto has been included as one of two post-conference tour destinations. It is estimated that approximately 500 delegates will visit Toronto for three days. Tourism Toronto estimates that the City of Toronto=s economy would benefit by about $400,000.00 in accommodation, meals, shopping, visits to the City=s tourist attractions, taxis, etc.

 Since the City of Ottawa must begin arrangements for the conference, prior approval of these funds is being sought, ahead of Council approval of the Operating Budget.

 Conclusion:

The grant of $10,000.00 will help defray costs of hosting the 1999 Conference of the International Institute of Municipal Clerks, held in the City of Ottawa. It is deemed to be in the interest of the City of Toronto.

 Contact Names:

 Syd Baxter: 392-3769

Naomi Joel: 392-4374

 (A copy of Clause 16 of Report No. 17 of the former City of Toronto Executive Committee, adopted by City Council on June 26 and 27, 1995, referred to in the foregoing report, was forwarded to all Members of Council with the agenda of the Municipal Grants Review Committee for its meeting on May 4, 1998, and a copy thereof is on file in the office of the City Clerk.)