Water Main Cleaning and Cement Lining at

Various Locations in the Etobicoke District -

Contracts Nos. EB9801WS and EB9802WS

 The Works and Utilities Committee recommends the adoption of the following reports (April 9, 1998) from the Commissioner of Works and Emergency Services:

 Purpose:

 The purpose of this report is to award Contract No. EB9801WS for water main cleaning and cement lining in the Etobicoke District.

 Funding Sources, Financial Implications and Impact Statement:

 This project is included in the 1998 Capital Budget for the Water and Wastewater Program and award is subject to Council approval of this budget. Funding approval was also given by the former City of Etobicoke under their 1998 Capital Budget.

 Recommendations:

 It is recommended that:

 (1)Contract No. EB9801WS for water main cleaning and cement lining at various locations in the Etobicoke District be awarded to Cormar Contracting Ltd. for the total tendered price of $2,383,404.14 including the Goods and Services Tax; and

 (2)the appropriate City officials be authorized to take the necessary action to give effect thereto.

 Council Reference/Background/History:

 On March 18, 1998, the Clerk=s Division of the Corporate Services Department opened the following tenders for Contract No. EB9801WS:

 Tenderers Nos. 4, 6 and 7 made minor arithmetic errors and corrections have been made according to the terms of the tender documents, to arrive at their respective total prices as outlined above.

 This tender is a unit price tender and in reviewing the Form of Tender submitted by the lowest bidder, Fer-Pal Construction Ltd., representatives of this Department found gross unbalancing of certain tender items. In the tender documents, it is specified that a tender containing unbalanced prices which likely affect adversely the interest of the City may be rejected.

 Unbalanced bidding is exemplified in the lowest tenderer=s bid for unshrinkable backfill (tender item 2a, estimated quantity 4000 m3) at $1.00 per m3, whereas the average bid of the next two low tenderers is $42.00 per m3 (City=s estimate, $45.00 per m3). For another form of backfill using granular material (tender item 2b, estimated quantity 900 m3), the lowest tenderer=s bid is $43.00 per m3, whereas the average bid for the next two low tenderers is $23.50 per m3 (City=s estimate, $43.00 per m3).

 Other examples include:

 (a)clear water service (tender item 14, estimated quantity 25 units): lowest tenderer=s bid, $1.00 per unit; average bid of next two low tenderers is $450.00 per unit (City=s estimate, $500.00 per unit);

 (b)repair curb box and rod (tender item 18, estimated quantity 550 units): lowest tenderer=s bid, $1.00 per unit; average bid of next two low tenderers, $290.00 per unit (City=s estimate, $250.00 per unit); and

 (c)repair curb box and rod by excavation (tender item 19, estimated quantity 40 units): lowest tenderer=s bid, $1.00 per unit; average bid of next two low tenderers, $450.00 per unit (City=s estimate, $800.00 per unit).

 Furthermore, the same has been thoroughly reviewed by staff and they concur with the solicitors= opinion, and in addition, given the nature of public tendering process and that there will be no change in the scope of the work for retendering purposes, recommend that the tender be awarded to the second lowest tenderer, Cormar Contracting Ltd.

 Both Fer-Pal Construction Ltd. and Cormar Contracting Ltd. have worked in Etobicoke on this type of work, and we are satisfied that either company has the capabilities to carry out the work as specified. The tender deposit cheques for the above two companies are still being held.

 Comments and/or Discussion and/or Justification:

 This contract is the first phase of the proposed 1998 program to clean and line approximately 45 kilometres of existing cast iron water mains within the Etobicoke District. The project is the continuation of a long-term plan to rehabilitate the City=s water distribution system to provide the highest quality of potable water and improve water supply especially for fire flow purposes, all by removing the rust tubercles from the interior walls of the water main pipe and reline with cement mortar. The plan is in accordance with the 1986 Report on the City of Etobicoke Water Distribution System and adopted by the former City of Etobicoke Council.

 In Contract No. EB9801WS, the water mains to be cleaned and lined are generally in five areas as follow:

 Area 1:Long Branch area south of Lakeshore Boulevard (included) from 23rd Street to 25th Street (included) and from 33rd Street to 36th Street.

 Area 2:South of Q.E.W. and west of Royal York Road north of Hay Avenue (included) and east of Ourland Avenue.

 Area 3:West of Royal York Road, north of Norseman Street and also bounded by Leamington Avenue and Fernalroy Boulevard (included).

 Area 4:West of Mimico Creek, north of Van Dusen Boulevard, east of Islington Avenue and south of Bloor Street including these streets.

 Area 5:Bounded by but not including Prince Edward Drive, The Kingsway and Royal York Road and Bloor Street (included).

 Conclusions:

 It is concluded that Contract No. EB9801WS be awarded to Cormar Contracting Ltd. for water main cleaning and cement lining at various locations within the City of Toronto, Etobicoke District.

 Contact Name:

 Mr. T. Ellerbusch, P.Eng., Telephone No.: 416-394-8399, Fax No.: 416-394-8942

 Purpose:

 The purpose of this report is to award Contract No. EB9802WS for water main cleaning and cement lining in the Etobicoke District.

 Funding Sources, Financial Implications and Impact Statement:

 This project is included in the 1998 Capital Budget for the Water and Wastewater Program and award is subject to Council approval of this budget. Funding approval was also given by the former City of Etobicoke under the Etobicoke 1998 Capital Budget.

 Recommendations:

 It is recommended that:

 (1)Contract No. EB9802WS for water main cleaning and cement lining at various locations in the Etobicoke District be awarded to Main Rehabilitation Co. Ltd. for the total tendered price of $2,458,330.35 including goods and services tax; and

 (2)the appropriate City officials be authorized to take the necessary action to give effect thereto.

 Council Reference/Background/History:

 On April 1, 1998, the Clerk=s Division of the Corporate Services Department opened the following tenders for Contract EB9802WS:

 Tenderer No. 5 made minor arithmetic errors and corrections have been made according to the terms of the tender documents, to arrive at the total price as outlined above.

 This tender is a unit price tender and in reviewing the Form of Tender submitted by the lowest bidder, Fer-Pal Construction Ltd., representatives of this Department found gross unbalancing of certain tender items. In the tender documents, it is specified that a tender containing unbalanced prices which likely affect adversely the interest of the City may be rejected.

 Unbalanced bidding is exemplified in the lowest tenderer=s bid for unshrinkable backfill (tender item 2a, estimated quantity 4000 m3) at $1.00 per m3, whereas the average bid of the next two low tenderers is $42.00 per m3 (City=s estimate, $45.00 per m3). For another form of backfill using granular material (tender item 2b, estimated quantity 900 m3), the lowest tenderer=s bid is $43.00 per m3, whereas the average bid for the next two low tenderers is $23.50 per m3 (City=s estimate, $43.00 per m3).

 Other examples include:

 (a)clear water service (tender item 14, estimated quantity 25 units): lowest tenderer=s bid, $1.00 per unit; average bid of next two low tenderers, $450.00 per unit (City=s estimate, $500.00 per unit);

 (b)repair curb box and rod (tender item 18, estimated quantity 550 units): lowest tenderer=s bid, $1.00 per unit; average bid of next two low tenderers is $290.00 per unit (City=s estimate, $250.00 per unit); and

 (c)repair curb box and rod by excavation (tender item 19, estimated quantity 40 units): lowest tenderer=s bid, $1.00 per unit; average bid of next two low tenderers, $450.00 per unit (City=s estimate, $800.00 per unit).

 Furthermore, the same has been thoroughly reviewed by staff and they concur with the solicitors= opinion, and, in addition, given the nature of public tendering process and that there will be no change in the scope of the work for retendering purposes, recommend that the tender be awarded to the second lowest tenderer, Main Rehabilitation Co. Ltd.

 Both Fer-Pal Construction Ltd. and Main Rehabilitation Co. Ltd. have worked in Etobicoke on this type of work, and we are satisfied that either company has the capabilities to carry out the work as specified. The tender deposit cheques for the above two companies are still being held.

 Comments and/or Discussion and/or Justification:

 This contract is the first phase of the proposed 1998 program to clean and line approximately 45 kilometres of existing cast iron water mains within the Etobicoke District. The project is the continuation of a long-term plan to rehabilitate the City=s water distribution system to provide the highest quality of potable water and improve water supply especially for fire flow purposes, all by removing the rust tubercles from the interior walls of the water main pipe and reline with cement mortar. The plan is in accordance with the 1986 Report on the City of Etobicoke Water Distribution System and adopted by the former City of Etobicoke Council.

 In Contract No. EB9802WS, the water mains to be cleaned and lined are generally in seven areas as follow:

 Area 1:West of Martin Grove Road and south of Royalcrest Road and north of Albion Creek.

 Area 2:Bounded by but not including Martin Grove Road, Mercury Road, Kearney Drive and Jeffcoat Drive.

 Area 3:Bounded by but not including Kipling Avenue, The Westway and Brampton Road, and Sunvale Drive (included).

 Area 4:Bounded by but not including Princess Margaret Boulevard, Kipling Avenue, The Kingsway and Sir Williams Lane.

 Area 5:Bounded by but not including Rathburn Road and Haliburton Avenue and the Mimico Creek.

 Area 6:Bounded by but not including Martin Grove Road, Burnhamthorpe Road and Cowley Avenue and Warwood Road (included).

 Area 7:West of the The West Mall, north of Bloor Street to Crendon Drive, various streets off Renforth Drive (included).

 Conclusions:

 It is concluded that Contract No. EB9801WS be awarded to Main Rehabilitation Co. Ltd. for water main cleaning and cement lining at various locations within the City of Toronto, Etobicoke District.

 Contact Name:

 Mr. T. Ellerbusch, P.Eng., Telephone No.: 416-394-8399, Fax No.: 416-394-8942

 (A copy of the communications from Reble, Ritchie, Green & Ketcheson, Barristers and Solicitors, appended to each of the foregoing reports has been forwarded to all Members of Council with the agenda for the Works and Utilities Committee meeting of April 22, 1998, and a copy thereof is on file in the office of the City Clerk.)