Other Items Considered by the Committee

 (a)Amendment to the Terms of Reference of the Sub-Committee

for the Relocation of All Members of Council to City Hall.

 The Special Committee to Review the Final Report of the Toronto Transition Team reports having deferred consideration of the following communication until its meeting scheduled to be held on June 26, 1998:

 (May 21, 1998) from the City Clerk advising that the Sub-Committee for the Relocation of All Members of Council to City Hall, recommended to the Special Committee that the Terms of Reference of the Sub-Committee be amended to permit the Sub-Committee to review the long term options for the Civic Centre proposal and its process.

 (b)Relocation Issues considered by the Sub-Committee for

the Relocation of All Members of Council to City Hall.

 The Special Committee to Review the Final Report of the Toronto Transition Team reports having received the following communication:

 (May 21, 1998) from the City Clerk, advising of the following actions taken by the Sub-Committee for the Relocation of All Members of Council to City Hall:

 AOn motion by Councillor Moeser, the Sub-Committee:

 (1)requested the Commissioner of Corporate Services, in consultation with the City Clerk, to review the possibility of making a ACitizens= room available at City Hall on a first-come-first-served basis, under the control of the City Clerk Department, and report thereon back to the Sub-Committee as part of the consideration of Phase II;

 (2)received the following motion by Councillor Johnston contained in the communication (April 23, 1998) from the Commissioner of Corporate Services;

 AThat the issues outlined in her communication (March 16, 1998) addressed to the Sub-Committee for the Relocation of All Members of Council to City Hall, specifically as it relates to the Ontario Building Code (Section 3.6.4.2), be referred to the Commissioner of Corporate Services for report thereon to the Sub-Committee for the Relocation of All Members of Council to City Hall;@

 (3)requested the Commissioner to report back to the Sub-Committee on the following motion from Councillor Johnston:

 AThat the Commissioner of Corporate Services, in consultation with the appropriate officials of the Urban Affairs Library, Representatives of the Union, and Representatives of the appropriate Management Association, be requested to report to the Sub-Committee for the Relocation of All Members of Council to City Hall, on the issue of the day care centre and the Urban Affairs Library;@ and

 (4)requested the Commissioner of Corporate Services to submit the names of individuals who have been appointed by the Project Team.

 The Sub-Committee endorsed the following motions by Councillor Moeser contained in the report dated April 3, 1998:

 (1)Athat the Chair of the Sub-Committee for the Relocation of All Members of Council to City Hall be requested to review the security and parking issues with the Toronto Parking Authority and report thereon to the Sub-Committee;@ and

 (2)Athat a monthly newsletter be produced to advise Members of Council to the progress of the renovation at City Hall and that the newsletter be co-ordinated by the Chairman of the Sub-Committee and Mr. Lawrence Quinn, the City Official appointed as the Lead Official respecting the renovations at City Hall@.

 On motion by Councillor Johnston:

 The Sub-Committee received the following motions contained in report (April 3, 1998) from the City Clerk:

 A(1)that the Sub-Committee for the Relocation of All Members of Council to City Hall continue to discuss the configuration of the Council Chamber at City Hall and take the following into consideration:

 That Option 1(b) respecting the Council Chamber be referred back to the Commissioner of Corporate Services with a request that she:

 (i)explore the feasibility of expanding the floor space for Councillors;

 (ii)recognize the Councillors= seating in order to permit Councillors to face staff when asking questions of staff; and

 (iii)report back to the Special Committee to Review the Final Report of the Toronto Transition Team, on whether or not the timetable for the relocation of Members of Council to City Hall is realistic.@

 The Sub-Committee was advised that Recommendation No. 1 contained in the communication (April 3, 1998) from the City Clerk had been approved by City Council:

 A(1)That authorized staff to proceed on the following options;

 (a)with respect to the third floor mezzanine - Option 2;

 (b)with respect to the second floor - Option 2; and

 (c)with respect to the Council Chamber - Option 1(b) with the directive that the space between councillors be widened and the Mayor=s seat be closer to the full Council.@

 The Sub-Committee was also advised that the Commissioner of Corporate Services was canvassing Members of Council on options on Councillors= office configurations; and will report back. The Sub-Committee also requested the Commissioner of Corporate Services to report on discussions to date with respect to the lease of Old City Hall.

 On motion by Councillor Moeser:

 The Sub-Committee:

 (1)received the communication (April 24, 1998) from Councillor Bossons and was advised that the Chair would be forwarding a response;

 (2)received the communication (April 22, 1998) from Councillor McConnell; and

 (3)requested that a Joint Meeting be held to considered the Approval Schedule for Phase I in order to report thereon to Council for its meeting to be held June 3, 1998.@

            Respectfully submitted,

COUNCILLOR DAVID MILLER,

Chair

Toronto, June 3, 1998

 Patsy Morris

Tel. (416) 392-9151