Other Items Considered by the Committee

 (a)Acquisition and Disposal of Real Property.

 The Corporate Services Committee reports having deferred consideration of the following joint report and communications to its meeting scheduled to be held on July 20, 1998, noting the following technical amendment by the Commissioner of Corporate Services to Item 3 (a) and (b) contained in Appendix "D" embodied in the following joint report: "deleting the figure of $250,000.00 and inserting in lieu thereof the figure of $500,000.00", making the funding level for delegation of authority to the Chief Administrative Officer for acquisitions, consistent with that set out in Appendix "A" contained in the aforementioned report:

 (i)(May 11, 1998) from the Commissioner of Corporate Services and the City Solicitor recommending that:

 (1)the processes for the acquisition and disposal of real property, as set out in this report, be endorsed and supersede and replace any authorities, policies and procedures of the seven former municipalities that relate to these matters;

 (2)the Commissioner of Corporate Services report on policies for approval by City Council on the allocation of property assets to meet objectives of the City, such as promotion of affordable housing and cultural initiatives;

 (3)authorization be granted for the delegation of real estate/property matters in accordance with the particulars set out in Appendix A-1 of this report;

 (4)the procedures governing the sale of real property as set out in the draft Bill attached to this report as Appendix B-1 be adopted;

 (5)the administrative procedures governing the sale of real property attached as Appendix B-2 to this report be received for information;

 (6)for the marketing of:

 (a)commercial and special purpose properties, authorization be granted for a prequalification process to establish a roster of real estate brokers, such roster to be used on a rotational basis; and

 (b)residential real estate, the Commissioner of Corporate Services or her designate be authorized to select real estate brokers active in residential listings, in accordance with the criteria listed in this report;

 and the Commissioner of Corporate Services or her designate be authorized to execute the relevant listing agreements with the real estate broker;

(7)the Commissioner of Corporate Services be authorized to negotiate a commission fee, at her sole discretion, for any professional services from Real Estate Brokers;

 (8)the Commissioner of Corporate Services report on:

 (a)the appropriate roles and responsibilities of City Council and staff with respect to real estate matters for the ABC's;

 (b)how applications for encroachment can be most effectively dealt with; and

 (c)the effectiveness of the processes recommended in this report in one year's time;

 (9)upon enactment, the disposal by-law proposed in this report shall supersede and replace the by-laws of the seven previous municipalities governing the sale of real property;

 (10)authority be granted for the introduction of any Bills necessary to effect the foregoing; and

 (11)the appropriate City officials be authorized and directed to take the necessary action to give effect to the foregoing.

 (ii)(April 21, 1998) from the City Clerk advising that City Council at its meeting on April 16, 1998, had before it Clause No. 19 of Report No. 3 of The Corporate Services Committee, headed "Delegation of Authority to Approve Various Real Estate Matters"; and that Council directed that the aforementioned Clause be struck out and referred back to the Corporate Services Committee for further consideration, and further directed that the Council Strategy Committee for Persons Without Homes be offered the opportunity to provide input on the sale of the properties when such matters are considered by the Committee.

 (iii)(May 12, 1998) from the City Clerk advising that The Council Strategy Committee for People Without Homes, on May 11, 1998, considered the recommendations, as contained in Clause No. 19 of Report No. 3 of the Corporate Services Committee, headed "Delegation of Authority to Approve Various Real Estate Matters"; and that The Council Strategy Committee for People Without Homes recommended:

 (1)that the Commissioner of Corporate Services, as part of her report to the Corporate Services Committee regarding disposition of surplus lands, give consideration to the following:

 (a)a mechanism needs to be created which will ensure that lands are evaluated for their potential to meet housing needs prior to their final disposition by the City of Toronto; and

 (b)monies generated from the sale of surplus lands be held in a special fund, and that Council prioritize the disbursement of the said funds by targeting initiatives which assist currently homeless people, prevent people from becoming homeless, assist children living in poverty and provide assistance for housing initiatives;

 (2)that the Corporate Services Committee consider the noted recommendations in conjunction with the said report from the Commissioner of Corporate Services and that the report and any subsequent recommendations also be considered by the Council Strategy Committee for People Without Homes; and

 (3) that the Corporate Services Committee also be advised that the Council Strategy Committee for People Without Homes has reviewed the recommendations, as embodied in Clause No. 19 of Report No. 3 of the Corporate Services Committee, headed "Delegation of Authority to Approve Various Real Estate Matters", and advises of its concerns with regard to the lack of clarity contained in the recommendations and the accompanying tables.

 (iv)(June 8, 1998) from the City Clerk advising that City Council on June 3, 4 and 5, 1998, during its consideration of Clause No. 28 of Report No. 7 of The Corporate Services Committee, headed "Proposed Sale of Lot 198 - Woburn Avenue Registered Plan M-108 (Ward 9 - North York Centre South)", amongst other things, directed that:

 "(3)the following motion be referred to the next meeting of the Corporate Services Committee to be held on June 22, 1998, for consideration with the report from the Commissioner of Corporate Services on the processing of real estate transactions:

 Moved by Councillor Flint:

 'It is recommended that:

 (1)real estate matters under $500,000.00, that are deemed by a Ward Councillor to be of special interest, be considered by the Corporate Services Committee and City Council at that Councillor's request;

 (2)real estate matters under $500,000.00, of local significance, be considered by the Community Council and City Council at a Councillor's request;

 (3)matters related to the potential sale of any property be reported to the respective Community Council for comment before being considered by the Corporate Services Committee; and

 (4)the Council Procedural By-law be amended accordingly.' "

 (v)(June 22, 1998) from Councillor Jack Layton, Don River, recommending that:

 (1)the property review panel identify sites in the City's surplus property portfolio suitable for affordable housing;

 (2)City staff be directed to delay the sale of surplus properties identified by the review panel for a period of 30 days; and

 (3)the property review panel and the Council Strategy Committee for People Without Homes report to the next Corporate Services Committee meeting on the following:

 (a)the properties identified for potential affordable housing purposes and the rational used in the identification process; and

 (b)a business plan for the utilization of these properties including:

 -type of project being contemplated for each site;

 -funding mechanisms to be used in development;

 -potential end users;

 -timelines for expeditious development; and

 -opportunity costs to the City for the targeted use of each property.

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 Councillor Pam McConnell, Don River, appeared before the Corporate Services Committee in connection with the foregoing matter.

 (b)Expediting the Disposal of Property

and Reduction of Leased Space.

 The Corporate Services Committee reports having deferred consideration of the following report and communication to its meeting scheduled to be held on July 20, 1998:

(i)(May 11, 1998) from the Commissioner of Corporate Services, describing the various programs underway to expedite the disposal of land and reduction of leases; and recommending that:

 (1)the programs described in this report be endorsed;

 (2)the Commissioner of Corporate Services report to the Corporate Services Committee every six months on the implementation of the programs; and

 (3)this report be referred to the Budget Committee for information.

 (ii)(June 2, 1998) from the City Clerk, advising that the Budget Committee on May 26, 1998, amongst other things, recommended to the Corporate Services Committee that the Community Councils be informed of the subject properties that are for sale in order that they may address any concerns.

 (c)Sale of "Property Houses"

(Multiple Wards - Former City of Toronto).

 The Corporate Services Committee reports having:

 (1)deferred consideration of the following report and requested the Commissioner of Corporate Services:

 (i)to report further thereon to the Corporate Services Committee no later than October 9, 1998;

 (ii)in consultation with the local City Councillors, to explore a mutually beneficial arrangement for all of the subject properties;

 (iii)to review the Current Value Assessments (CVAs) respecting these properties; and

 (iv)to identify clear guidelines as to what the City's specific criteria are for subsidized housing; and

 (2)directed that a copy of the aforementioned report be forwarded to the Homelessness Action Task Force, Chaired by Dr. Anne Golden , for comment thereon to the October 9, 1998 meeting of the Corporate Services Committee:

 (i)(June 11, 1998) from the Commissioner of Corporate Services, seeking City Council authority to declare the "property houses" in the former City of Toronto on attached Appendix I (save and except for those five properties currently leased to community based housing providers and also identified on attached Appendix I) as surplus to the City's requirements and authorize the sale of these properties on the open market; advising that the issue of allocation of funds will be addressed in a separate joint report from the Commissioner of Corporate Services and the Commissioner of Community Services recommending policies on the use of property assets to meet social objectives; that the total of the current value assessment for the 55 property houses recommended to be declared surplus in this report is $10,955,845.00; that pending sale of the properties, a loss in rental revenue will be incurred in the amount of approximately $10,000.00 per month as at July 1, 1998; and recommending that:

 (1)subject to the Board of Cityhome passing a resolution to do so, the existing leases between Cityhome and the Corporation of the City of Toronto, for the property houses be terminated in the manner described in this report;

 (2)City Council, by By-Law, declare that, upon the leases having been terminated, the 55 houses owned by the City of Toronto, as set out on the attached Appendix I are surplus;

 (3)notice to the public of the proposed disposition of the lands declared surplus be given;

 (4)prior to offering the properties for sale on the open market, the first right to purchase be given to the previous owners and/or current tenants, on the terms set out in the body of this report;

 (5)the Commissioner, Corporate Services, be authorized to market those properties which the previous owners and/or tenants do not wish to purchase through a real estate broker for a listing price to be determined in consultation with the listing broker;

 (6)the funds from the sale of the houses subject to the 25 year lease be deposited into an account to be used to satisfy the mortgage at maturity;

 (7)the City Surveyor, in consultation with the Director, Development and Support, Parks and Recreation, be directed to prepare a survey of the north portion of 144 Balsam Avenue and that this portion of the property be retained by the City, in fee simple or by way of an easement, and placed under the jurisdiction of the Parks and Recreation Division for parks purposes;

 (8)City Council endorse the tenant relocation plan as outlined in this report;

 (9)the five properties currently being leased to community based housing providers, as identified within this report on Appendix I, be retained by the City to allow the current use of these properties to continue and the Commissioners of Corporate Services and Community and Neighbourhood Services determine the appropriate leasing arrangement for these five properties and report back thereon to the Corporate Services Committee;

(10)the Commissioner of Community and Neighbourhood Services advise social housing providers and the non-profit housing sector of the City's intention to dispose of the 55 properties set out in Appendix I and to report back if any of these groups are interested in acquiring any of these properties at market rates;

 (11)the Commissioner of Community and Neighbourhood Services, review any particular needy or hardship situations and report, in consultation with the Commissioner of Corporate Services, on these situations;

 (12)the Commissioner of Community and Neighbourhood Services and the Commissioner of Corporate Services submit a joint report recommending policies governing the use of property assets to meet social objectives; and

 (13)the appropriate Civic officials be authorized to take the necessary action to give effect to the foregoing.

 (ii)(May 11, 1998) from the Commissioner of Corporate Services, seeking City Council authority to declare the "property houses" in the former City of Toronto on attached Appendix I (save and except for those four properties currently leased to community based housing providers and also identified on attached Appendix I) as surplus to the City's requirements, and authorize the sale of these properties on the open market; advising that the total of the current value assessment for the 56 property houses recommended to be declared surplus in this report is $11,134,845.00; and submitting recommendations in regard thereto.

 (iii)(May 25, 1998) from the Corporate Secretary, Board of Directors of the City of Toronto Non-Profit Housing Corporation (Cityhome) and the Board of Directors of the Metropolitan Toronto Housing Company Limited (MTHCL), advising that the Board of Directors of the City of Toronto Non-Profit Housing Corporation (Cityhome) and the Board of Directors of the Metropolitan Toronto Housing Company Limited (MTHCL) on May 25, 1998, during its consideration of a report (May 11, 1998) addressed to the Corporate Services Committee from the Commissioner of Corporate Services, headed "Sale of Property Houses", recommended to the Corporate Services Committee that it:

 (1)defer consideration of the report (May 11, 1998) from the Commissioner of Corporate Services; and

 (2)request the General Manager, Cityhome and the General Manager, MTHCL, to submit a joint report to the Corporate Services Committee, on alternative methods to retain these property houses for Social Housing purposes; and

 that the Board of Directors also requested the General Managers to submit the aforementioned report to the Boards' Asset Management Committee for comment, prior to its submission to the Corporate Services Committee, if the Corporate Services Committee approves the foregoing Recommendations Nos. (1) and (2).

 (iv)(June 18, 1998) from Ms. Peggy Birnberg, Executive Director, Houselink Community Homes, advising that as a housing provider in the City of Toronto, they are greatly disappointed to learn that the Corporate Services Committee will be considering a proposal to sell selected City-owned residential properties; and stating that it is not in the interest of the citizens of Toronto to have a municipal government that treats a precious few units of housing as a revenue generating commodity and that it is in everyones interest that the municipal government demonstrates a willingness to fight against the trend of simple, short-term, money saving solutions, and to work with groups and organizations struggling to make this city more humane.

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 Councillor Joe Pantalone, Trinity - Niagara, appeared before the Corporate Services Committee in connection with the foregoing matter.

  (d)Number of New City of Toronto Management Hires.

 The Corporate Services Committee reports having:

 (1)received the following report; and

 (2)requested the Executive Director of Human Resources to submit a report to the meeting of the Corporate Services Committee scheduled to be held on November 9, 1998, providing an employment profile of all new hires, layoffs (both permanent and temporary workers) with a comparison between December, 1997 and September, 1998:

 (June 22, 1998) from the Executive Director of Human Resources, providing information on the number of management employees hired to date; advising that this report will be generated for a period of six months; that there were 58 management staff hired into the New City of Toronto as of May 1998; that these jobs were staffed within the targeted time frames; that in addition to the Chief Administrative Officer, the six commissioners are in place, which completes Phase I of restructuring; that Phase II is well underway; that a number of the executive director/general manager and director positions have been filled and several are currently in the process of being filled; that some departments have started filling manager positions as well; that the staffing of these key leadership positions facilitates the movement towards stabilizing our new organization and strategic restructuring; that the next report will include management hires into the City for the month of June 1998; and recommending that this report be received for information.

 (e)Days of Religious Observance to be

Considered in Setting Schedules for Meetings.

 The Corporate Services Committee reports having received the following report:

 (May 20, 1998) from the Executive Director of Human Resources, providing information regarding various religious observances to be considered when preparing the Schedule of Meetings for Council, the Community Councils, the Standing Committees and other Committees; and recommending that the attached schedule of 1998 and 1999 religious holidays, as well as observances by the aboriginal and first nations, be received.

  (f)City of Toronto Year 2000 Project - Action Plan.

 The Corporate Services Committee reports having recommended to the Budget Committee, and Council, the adoption of Recommendations Nos. (1) to (12); and having endorsed Recommendation No. (13):

 (i)(June 8, 1998) from the Commissioner of Corporate Services, recommending that in order to continue and intensify the City's efforts to become Year 2000 ready:

 (1)the general strategy outlined in this report be approved;

 (2)the Chief Administrative Officer be requested to declare the Year 2000 issue a top priority of the City after delivery of existing services, including the suspension of activities deemed non-critical, in order to free up resources for deployment on Year 2000 initiatives, if and when necessary;

 (3)the creation of the Year 2000 Office be approved to co-ordinate the inventory, assessment, remedy, testing and compliance of critical business, operational and IT systems, agreements and partnerships for the City of Toronto Departments, Agencies, Boards and Commissions;

 (4)the Year 2000 Office be directed to implement the necessary financial controls for managing this project;

 (5)the Year 2000 office be authorised to establish a communications strategy aimed at raising the level of awareness of the Year 2000 issue and what the City can do to address it;

 (6)the goal of City-wide compliance with the International Standards Organization standard ISO 8601 for the formatting of dates and times in all electronic and printed material by the end of the year 2003 be approved;

 (7)the City Solicitor, with the assistance of the City Treasurer, bring forward a report in camera on the possible liabilities of the City, Council and the executive management resulting from the Year 2000 issue and the insurance protection available to cover these liabilities;

 (8)the City Treasurer establish a policy that the purchase and acquisition of all goods and services by the City of Toronto and its Agencies, Boards and Commissions be contingent on the supplier demonstrating that both the supplier and its products are Year 2000 compliant;

 (9)the City Treasurer bring forward to the Budget Committee a report on financial options for funding the Year 2000 program including initial funding for the establishment and ongoing operation of the Year 2000 office over the next two years in the amount of $5 million dollars, and for establishing an initial reserve of $80 million dollars to be administered jointly by Finance and the Year 2000 Office to begin addressing the critical Year 2000 issues as identified jointly by the business areas and the Year 2000 Office recognizing that significant additional funds will be required once detailed plans are created at the departmental level;

 (10)the Chief Administrative Officer be granted one-time extraordinary authority to act on behalf of Council to acquire the necessary goods and services to remedy the Year 2000 problem given the critical timeframe with reporting back to the Corporate Services Committee at the earliest possible opportunity;

 (11)the accountability for Year 2000 compliance rest with the Chief Administrative Officer, Commissioners, and heads of Agencies, Boards and Commissions for their respective program mandate;

 (12)the Year 2000 office be directed to work with the Commissioner of Works and Emergency Services Department to develop and test an emergency preparedness plan specifically for Year 2000 failures; and

 (13)the Corporate Services Committee forward this report to the Budget Committee for review and approval of the financial requirements to address the Year 2000 issue.

 (ii)(May 26, 1998) from the City Clerk, advising that the Audit Committee on May 21, 1998, directed:

 (1)that the report prepared by the City Auditor dated March 4, 1998, related to the Year 2000 be forwarded to the Corporate Services Committee and that the concerns expressed in the report by the City Auditor be conveyed to the Committee;

 (2)that the Corporate Services Committee be advised that there are end of year 1998 time critical issues with respect to Year 2000 and the Audit Committee is concerned that the Corporation is not moving quickly enough to address these issues; and

 (3)that the Budget Committee be advised that funds may be required to address Year 2000 issues in a timely fashion.

 (g)King-Parliament Community Improvement Plan

(Ward 25 - Don River) - Report and Resolutions

from the 1st Old Town Assembly.

 The Corporate Services Committee reports having:

 (1)requested the Commissioner of Corporate Services to monitor this issue and submit a report thereon to Council, through the Corporate Services Committee, on any new developments in regard thereto; and

 (2)requested the Commissioner of Urban Planning and Development Services to submit a report to the Corporate Services Committee updating the Committee on any progress with respect to the historical importance of this site:

 (i)(June 12, 1998) from the Commissioner of Corporate Services, reporting, as requested by the Chair of the Corporate Services Committee, on the real estate aspect of the King-Parliament Improvement Plan, including the status of the negotiations with the owners of 265 to 271 Front Street East and 25 Berkeley Street; advising that staff of the Facilities and Real Estate Division met with the owners of 265 to 271 Front Street East and 25 Berkeley Street in late 1997 and early 1998 to discuss the feasibility of the City acquiring these properties; that the owners of 25 Berkeley Street and 271 Front Street East, has advised they are not in a position to divest these sites; that the owner of 265 Front Street East, has advised that they are open for negotiation and felt the cost of the acquisition is approximately $10,231,000.00; that in view of the responses received, it was agreed that staff would not proceed further with this project at this time and each of the owners of the properties were advised accordingly; that until such time as a decision has been made by City Council to proceed with the project, including the provision of funds to acquire 265 to 271 Front Street East and 25 Berkeley Street, that no further action be taken by staff of the Facilities and Real Estate Division; and recommending that this report be received for information purposes.

 (ii)(May 25, 1998) from Councillor Tom Jakobek, East Toronto, attaching a report for a municipal project that has no budget or Council approval; advising that he is concerned that staff could be pursuing an expropriation that has no authority and that is not financially achievable; and requesting the Corporate Services Committee to give consideration to this matter and clarify the City's position.

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 Mr. Ron Bressler appeared before the Corporate Services Committee in connection with the foregoing matter.

  (h)1998 Parking Tag Issuance - May

 The Corporate Services Committee reports having received the following report:

 (June 4, 1998) from the Chief Financial Officer and Treasurer, advising that Metropolitan Council, on February 17 and 18, 1993, adopted Clause No. 1 of Report No. 9 of the Management Committee, as amended, wherein it is recommended "that the Metropolitan Treasurer submit a monthly report to the Management Committee on the operational results of Parking Tag Operations regarding the number of tags issued and collected, staffing and expenditures and revenue and deviations thereof, together with a projected total year position"; that this report reflects parking enforcement and collection activities of the Corporation for the period ending May 31, 1998; attaching the following schedules:

 Schedule 1Monthly Tag Issuance, Collection Rate and Revenue for 1998;

 Schedule 2Collection Rate Activity for Tags Issued in Prior Years (1989-1997);

 Schedule 3 Parking Tag Receivables (1989-1997);

 Schedule 4Summary of Trial Request and Conviction Rates; and

 Schedule 5Summary of Expenditures for Parking Tag Operations; and

 recommending that this report be received for information.

  (i)Ultra Vires Motion.

 The Corporate Services Committee reports having received the following communication:

 (May 15, 1998) from the City Clerk, advising that City Council on May 13 and 14, 1998, referred the following Motion to the Corporate Services Committee for consideration:

 Moved by:Councillor Bossons

 Seconded by:Councillor Chong

 "BE IT RESOLVED THAT the City Solicitor be requested to draft a by-law which would ensure that no natural, Federal or Provincial law shall apply except by permission of Toronto City Council."

  (j)Consulting Contracts for the Design f he City's

Corporate Information and Communications Functions.

 The Corporate Services Committee reports having referred the following communication to the Commissioner of Corporate Services for report thereon to the Corporate Services Committee:

 (June 10, 1998) from Councillor Norm Kelly - Scarborough - Wexford, advising that he would like to make a motion at the Corporate Services Committee on June 22, 1998, asking for a list of consulting contracts to date for the design of the City's corporate information and communications functions including:

 (1)the dollar amount of the contract;

 (2)the company to which the contract was given; and

 (3)the service that specific company provided.

  (k)1801 Eglinton Avenue West.

 The Corporate Services Committee reports having referred the following communication to the Commissioner of Corporate Services for report thereon to the Corporate Services Committee:

 (June 12, 1998) from Councillor Rob Davis, York Eglinton, forwarding a communication (May 14, 1998) from Mr. Sedwick Hill, requesting assistance in regaining title to the property located at 1801 Eglinton Avenue West.

  (l)Business Travel Budget for Members of Council.

 The Corporate Services Committee reports having recommended to the Budget Committee, and Council, the adoption of Recommendations Nos. (1) and (2); and concurred with Recommendation No. (3) embodied in the following report:

 (June 18, 1998) from the Chief Administrative Officer, the Commissioner of Corporate Services, and the Chief Financial Officer and Treasurer, reporting as directed by City Council on June 3, 4 and 5, 1998, respecting Business Travel by Members of Council; advising that based on responses received from Members of Council regarding their intent to attend the annual meetings of the Association of Municipalities of Ontario (AMO), the Federation of Canadian Municipalities ( FCM), the International Union of Local Authorities ( IULA), World Association of Major Metropolis (WAMM), Ontario Good Roads Association (OGRA) and the International Council for Local Environmental Issues (ICLEI) this year, remaining funds in the Council Business Travel Budget are sufficient to cover the cost of such expenditures for 1998; that no additional funds are required from the Corporate Contingency Account at this time; and recommending that:

 (1)for Members of Council who are not elected or appointed to the executive, board, section executive, task force or committee, the cap to attend the annual meeting of the Association of Municipalities of Ontario (AMO), the Federation of Canadian Municipalities (FCM), the International Union of Local Authorities (IULA), World Association of Major Metropolis (WAMM), Ontario Good Roads Association (OGRA), International Council for Local Environmental Issues (ICLEI) be limited to a total of $5,000.00 per Member on an annual basis, in recognition that international destinations may require the incurring of additional costs, subject to sufficient funds being available from the Council Business Travel Budget;

 (2)the Clerk be requested to survey Members of Council in the Fall of each year to ascertain their travel requirements for the following year, in order that the business travel estimates can be included in the operating budget submission of Council for consideration as part of the annual budget review process; and

 (3)the recommendations of the Corporate Services Committee and this report be submitted to the Budget Committee for consideration.

  (m)Bus Garage Replacement Project - Property Acquisition.

 The Corporate Services Committee reports having recommended to the Budget Committee, and Council, the adoption of Recommendations Nos. (1), (2) and (4), and endorsed Recommendation No. (3) embodied in the following confidential report (June 22, 1998) from the Commissioner of Corporate Services, respecting the Bus Garage Replacement Project:

 (i)(June 22, 1998) from the Commissioner of Corporate Services.

 (ii)confidential communication (June 17, 1998) from the General Secretary, Toronto Transit Commission, respecting the Bus Garage Replacement Project.

  (n)Union Station Negotiations.

 The Corporate Services Committee reports having deferred consideration of the verbal presentation from the Commissioner of Urban Planning and Development Services to its meeting scheduled to be held on July 20, 1998.