Quotation for Fine Paper
The Corporate Services Committee recommends the adoption of the following joint report (November 18, 1998)
from the Chief Financial Officer and Treasurer and the Commissioner of Corporate Services, subject to the
necessary funds being available in the 1999 Operating Budget:
Purpose:
The purpose of this report is to advise of the results of the Request for Quotation issued for the supply and delivery of Fine
Paper, used for printing and photocopying in all departments in accordance with specifications, for the period January 1,
1999, to December 31, 1999, and to request authority to award a contract to the recommended bidder.
Source of Funds:
Funds will be provided in the appropriate departmental Operating Budgets for 1999 subject to availability of funds in
specific accounts.
Recommendation:
It is recommend that the quotation submitted by Graphic Resources for the supply and delivery of Fine Paper used for
printing and photocopying in all departments in accordance with specifications, for the period January 1, 1999, to
December 31, 1999, be accepted, at a total price of $2,204,540.07 including all taxes and charges, subject to escalation or
de-escalation as of June 30, 1999, being the lowest quotation received;
Council Reference/Background/History:
Eighteen (18) firms were invited to submit quotations for this requirement. Six (6) quotations were received for the supply
and delivery of Fine Paper, used for printing and photocopying in all departments in accordance with specifications for the
period January 1, 1999, to December31, 1999, as summarized below.
Comments and/or Discussion and/or Justification:
The following is a summary of prices for the supply and delivery of Fine Paper for the period January1, 1999 to December
31, 1999.
Total Price Including
Firm NameAll Taxes and Charges
Graphic Resources*$ 2,204,540.07
Buntin Reid-Division of Domtar Inc.**$ 2,227,151.64
Unisource Canada Inc.***$ 2,388,300.57
Coast Paper****$ 2,570,972.48
Xerox Canada$ 1,590,502.67(incomplete bid: only 16 percent of items were quoted on)
International Data Systems$ 1,356,636.83(incomplete bid: only 8 percent of items were quoted on)
* Prices firm until June 30, 1999, after which they may be subject to Manufacturer's increases or decreases.
** Prices firm until April 15, 1999, after which they may be subject to Manufacturer's increases or decreases.
*** Prices firm until May 1, 1999, after which they may be subject to Manufacturer's increases or decreases.
**** Prices firm until March 31, 1999, after which they may be subject to Manufacturer's increases or decreases.
The Manager, Fair Wage and Labour Trades Office, has reported favourably on the firm recommended.
Conclusion:
This report requests authority to award the contract for the supply and delivery of Fine Paper, used for printing and
photocopying in all departments in accordance with specifications, for the period January 1, 1999, to December 31, 1999,
to Graphic Resources, being the lowest quotation received.
Contact Name:Contact Name:
L. A. PaganoJ. A. Abrams
DirectorDirector
Purchasing and Materials ManagementSecretariat, Printing and Distribution
Telephone: 392-7312Telephone: 392-8620
