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TABLE OF CONTENTS

REPORTS OF THE STANDING COMMITTEES

AND OTHER COMMITTEES

As Considered by

The Council of the City of Toronto

on October 1 and 2, 1998

STRATEGIC POLICIES AND PRIORITIES COMMITTEE

REPORT No. 17

1Status of Special Committees and Task Forces

City of Toronto

REPORT No. 17

OF THE STRATEGIC POLICIES AND PRIORITIES COMMITTEE

(from its meeting on July 24, 1998,

submitted by Mayor Mel Lastman , Chair)

As Considered by

The Council of the City of Toronto

on October 1 and 2, 1998

1

Status of Special Committees and Task Forces

(City Council on October 1 and 2, 1998, amended this Clause by:

(1)inserting the words "where appropriate" after the words "Standing Committee" in Recommendation No. (1)(c) embodied in the report dated July 21, 1998, from MayorLastman, so that such recommendation shall now read as follows:

"(1)(c)the special committee or task force will report to Council through a Standing Committee, where appropriate; and"; and

(2)deleting Recommendation No. (3) of the Strategic Policies and Priorities Committee.)

(City Council on July 29, 30and 31, 1998, deferred consideration of this Clause to the next regular meeting of Council scheduled to be held on October 1, 1998.)

(Clause No. 23 of Report No. 15 of The Strategic Policies and Priorities Committee)

The Strategic Policies and Priorities Committee recommends the adoption of the report (July21, 1998) from Mayor Lastman, subject to:

(1)amending Recommendation No. (1)(b) by adding at the end thereof:

"by a sunset date to be approved by Council in order to continue";

(2)amending Recommendation No. (2) by:

(a)deleting therefrom "the Miller Committee";

(b)striking out the words "report to Council" and replacing them with the words "recommend to Council"; and by

(c)adding "and that the World City Committee report to Council through the Economic Development Committee"; and

(3)adding a Recommendation (4) to read as follows:

"(4)(a)the members of the Assessment and Tax Policy Task Force be thanked for all their work;

(b)the Assessment and Tax Policy Task Force be disbanded, as its mandate is now completed; and

(c)in future, any matters related to tax issues be reported through the Strategic Policies and Priorities Committee."

The Strategic Policies and Priorities Committee submits the following report (July 21, 1998) from Mayor Mel Lastman:

Purpose:

This report proposes principles to guide the establishment of new task forces and recommends changes to the reporting relationships of certain special committees and task forces.

Funding Sources, Financial Implications and Impact Statement:

The recommendations in this report have no financial impact.

Recommendations:

It is recommended that:

(1)before creating a special committee or task force, Council should ensure that:

(a)the work cannot be undertaken by an existing Standing Committee of Council;

(b)the mandate of the new special committee or task force is time limited;

(c)the special committee or task force will report to Council through a Standing Committee; and

(d)the staff and other resources required to support the work of the special committee or task force are identified and available within existing resources;

(2)the Miller Committee and Task Forces on Community Access and Equity, Agencies, Boards and Commissions and the Environment immediately report to Council through the SPPC in order to bring them into conformity with the principles in recommendation (1) above; and

(3)the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.

Comments:

Since January, Council has created a number of Task Forces and Special Committees. Each of these committees is doing valuable work. However, as a Council, we must take care not to overwhelm staff and ourselves with committees and task forces. Therefore, I am recommending that Council adopt the following principles to guide the establishment of task forces and special committees in the future.

Before creating a special committee or task force, Council should ensure that:

(a)the work cannot be undertaken by an existing Standing Committee of Council;

(b)the mandate of the new special committee or task force is time limited;

(c)the special committee or task force will report to Council through a Standing Committee; and

(d)staff and other resources are available to support the work of the special committee or task force.

The attached chart lists the names, reporting relationships and completion dates of the main task forces and special committees. The majority of these special committees and task forces function in a manner that is consistent with the principles outlined above. Most will complete their mandates by the end of this year. Most also report to Council through Standing Committees. There is a proposal to have the World City Committee begin reporting to the Economic Development Committee which is now up and running.

The Miller Committee and Task Forces on Community Access and Equity, Agencies, Boards and Commissions and the Environment currently report directly to Council. To bring them into conformity with the principles, they too should report through a Standing Committee. As their mandates cut across several policy portfolios, I am recommending that these task forces and special committee report to Council through the SPPC.

Finally, I have requested the CAO to monitor the status of the task forces and special committees as part of the review of the committee structure that his staff are undertaking for the Miller Committee.

Status Of Special Committees And Task Forces

Name of Committee or Task Force Currently

Reports to:

Completion Date
Municipal Grants Review Committee SPPC December 1998
Special Committee to Review the Final Report of the Toronto Transition Team Council December 1998
Task Force on Community Access and Equity Council March 1999
Task Force on Agencies, Boards and Commissions Council this term of Council
Assessment and Tax Policy Task Force SPPC Report to July 21, 1998 Council
Children's Action Committee Now a sub-committee of CNSC
Task Force on Community Safety EPSC May 1999
Homeless Strategy Task Force CNSC 1999
Environmental Task Force Council 1999
Task Force on Issues of Concern to the Elderly CNSC December 1998
Task Force to Review the Taxi Industry EPSC September 1998
World City Committee Council December 1998
User Fee Committee EDC October 1998

(City Council on October 1 and 2, 1998, had before it, during consideration of the foregoing Clause, a communication (September 25, 1998) from the Co-Director, Community Social Planning Council of Toronto and the Chair, Community Voices of Support, addressed to Councillor John Adams, Chair, Assessment and Tax Policy Task Force, expressing appreciation to the Councillor and Task Force for giving the charitable sector an opportunity to raise its concerns with respect to property tax increases and for their proposed short-term solution.)

Respectfully submitted,

MEL LASTMAN,

Chair

Toronto, July 24, 1998

(Report No. 17 of The Strategic Policies and Priorities Committee, consisting of one Clause only, including an addition thereto, was adopted, as amended, by City Council on October 1 and 2, 1998.)

 

   
Please note that council and committee documents are provided electronically for information only and do not retain the exact structure of the original versions. For example, charts, images and tables may be difficult to read. As such, readers should verify information before acting on it. All council documents are available from the City Clerk's office. Please e-mail clerk@city.toronto.on.ca.

 

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