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June 21, 1999

To:Community Services Committee

From:Commissioner of Community and Neighbourhood Services

Subject:Seaton House Renovation

Purpose:

To approve capital budget financing and to award a construction contract for Seaton House capital renovations.

Funding Sources, Financial Implications and Impact Statement:

Funds for the capital renovations are included in the 1997 - 2001 Capital Works Program totalling

$4 million, as previously approved by Council.

Previous approvals: Clause No. 8 of Report No. 9 of Human Services Committee of the former Metropolitan Toronto Corporation ($0.8 million Gross) and Clause No. 23 of Report No. 6 of the Strategic Policies and Priorities Committee ($3.2 million Gross).

The Ontario Ministry of Community and Social Services has verbally approved 50 percent cost sharing towards total project expenditure of up to $7.0 million. Written confirmation of the cost sharing has been requested.

Recommendations:

It is recommended that:

a construction contract be awarded for Seaton House renovations, as per staff report available July 10, 1999;
financing in the amount of $4.0 million Net, be debentured if necessary for a term up to but not exceeding 10 years, be approved; and
the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.

Council Reference/Background/History:

On January 29, 1997, the Council of the former Municipality of Metropolitan Toronto adopted a report which initiated the Seaton House restructuring process, and established a panel to assist the Commissioner in implementing the changes recommended in that report. On July 3, 1997, Council received and approved a report on the consultation regarding the re-design of programs and major renovations at Seaton House. A progress report was received by Council in October 1998.

Comments and/or Discussion and/or Justification:

Tenders from contractors will be received on June 30, 1999. A staff report recommending the award of the construction contract will be ready for Committee by July 10. It is important for Committee to approve the recommendation at its July meeting so that construction can begin in August 1999.

While Seaton House is relocating close to half of its current residents during the construction period, it will remain partially occupied for that period of time. Major portions of the heating system will be replaced as part of the construction contract. Therefore, it is important to award the contract as soon as possible so that work can be completed before the upcoming winter season.

A delay in the approval process will delay construction start-up time and therefore pose potential health and safety risks to residents and staff remaining on site.

Conclusions:

Approval of this report will permit the project to proceed to the construction phase.

Contact Name:

John Jagt

Director of Hostel Services

392-5358

Shirley Hoy

Commissioner of Community and Neighbourhood Services

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