September 20, 1999
To:Planning and Transportation Committee
From:Acting Commissioner, Urban Planning and Development Services
Subject:Terms of Reference, Staffing Resources and Funding--Licensing Sub-Committee
Purpose:
This report makes recommendations for the terms of reference, staffing resources and funding for the newly created
Licensing Sub-Committee of the Planning and Transportation Committee.
Funding Sources, Financial Implications and Impact Statement:
The Licensing Sub-Committee will be administered by staff from City Clerk's and no additional funding is required as
administrative costs such as mailing, reproduction of agenda material and refreshments are available within existing
resources in City Clerk's.
Recommendations:
It is recommended that:
(1)the Sub-Committee's mandate, scope, organization, and procedures as outlined in the terms of reference below be
adopted;
(2)Committee establish the membership of the Sub-Committee to be five members, and that a fifth member be
appointed; and
(3 )the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.
Council Reference/Background/History:
This report is prepared in response to Committee's request for a staff report on the terms of reference, staffing resources
and financial implications for a Licensing Sub-Committee.
The Planning and Transportation Committee, at its June 14, 1999 meeting, established a Licensing Sub-Committee.
Council, at its July 6, 7 and 8, 1999 meeting, adopted Clause No. 3 of Report No. 1 of The Planning and Transportation
Committee, which recommended that City Council waive Section 105(2) of the Procedural By-law in order to permit the
Committee the authority to appoint the Licensing Sub-Committee beyond the membership of the Planning and
Transportation Committee.
The report also recommended that the Licensing Sub-Committee report to the Planning and Transportation Committee by
way of a consent agenda with a mandate to deal with matters related to municipal licensing. Furthermore, four members of
the Planning and Transportation Committee were selected to make up the Sub-Committee and a Chair was appointed from
among these members.
Comments and/or Discussion and/or Justification:
Terms of Reference
The Planning and Transportation Committee has established a Licensing Sub-Committee. This Licensing Sub-Committee
will meet to consider issues pertaining to licensing policy matters, or procedures and processes directly related to licensing
activity and report to the Planning and Transportation Committee on these matters. The proposed terms of reference,
including the Sub-Committee's mandate, scope, organization, and procedures, were developed following a meeting with
the Chairs of the Committee and Sub-Committee and staff where the minutes of the June 14th meeting of the Planning and
Transportation Committee were reviewed.
Mandate and Scope
Clause No. 3 of Report No. 1 establishes the mandate and scope of the Sub-Committee. Upon review of the mandate of the
Sub-Committee, it is recommended that the mandate be to: hear public deputations on licensing policy matters; review
public submissions on licensing policy matters; report on licensing matters to the Planning and Transportation Committee
with or without recommendations; and liaise with The Taxicab Advisory Committee and any other licensing advisory
committees that may be established. It is further recommended that the scope of the Licensing Sub-Committee be to
consider matters pertaining to licensing policy, procedures and processes. The Sub-Committee will not consider matters
pertaining to individual licensees, zoning and the official plan. Nor will it consider matters within the jurisdiction of the
Toronto Licensing Tribunal.
Organization
In keeping with the procedures followed to appoint the initial members and Chair of the Sub-Committee, it is
recommended that all members and the Chair be nominated/selected by the Planning and Transportation Committee as a
whole. It is also recommended that the Licensing Sub-Committee be composed of five members. Terms of appointments to
the Sub-Committee will be as specified in Council's Procedural By-law.
In keeping with Council's Procedural By-law, the Mayor will be an ex-officio member of the Sub-Committee.
Committee Procedures
Clause No. 3 of Report No. 1 included recommendations that the Sub-Committee report to the Committee by way of a
consent agenda. It is recommended that items to be considered by the Licensing Sub-Committee be referred to the
Sub-Committee by either the Executive Director of Municipal Licensing and Standards [MLS], the Chair of the Planning
and Transportation Committee, the Planning and Transportation Committee, or Council. The agenda for the
Sub-Committee will be set by the Chair of the Sub-Committee in consultation with both the Executive Director, MLS, and
the Chair of the Planning and Transportation Committee.
The schedule of meetings will coincide with the Planning and Transportation Committee schedule such that items
considered by the Sub-Committee will become a regular item on the Committee's agenda. The Sub-Committee will meet
prior to agenda closing of the Planning and Transportation Committee, as time will be required for the Sub-Committee's
secretary to prepare the minutes and reports arising from the Sub-Committee's meetings.
Duties of the Chair of the Sub-Committee
It is further recommended that in addition to the usual duties, the Chair meet semi-annually with the Taxicab Advisory
Committee, and any other licensing advisory committee, to discuss licensing policy matters or procedures and processes
directly relating to licensing activity and report back to the Sub-Committee on these matters.
Deputations:
It was suggested that with the establishment of the Sub-Committee, deputations on licensing-related matters could be
limited to the Sub-Committee without further deputation to the Committee as a whole. Section 129 of Council's Procedural
By-law states that any person may make deputations at Committee. It would appear that the desired limitation is not
possible under Council's current procedural by-law. A further report from the City Solicitor would be required to discuss
this issue in detail.
Conclusions:
This reports outlines the funding and financial considerations for the administration of a Licensing Sub-Committee of the
Planning and Transportation Committee, and proposes terms of reference for the Sub-Committee for Council's approval.
This report was prepared in consultation with the City Clerk.
Contact Name:
James Ridge
Acting Commissioner
Urban Planning and Development Services
12th Floor, East Tower
Toronto City Hall
Tel: 397-4154; Fax: 397-4088
______________________________
James Ridge
Acting Commissioner
Urban Planning and Development Services
JR:es
