October 14, 1999

To: Planning and Transportation Committee

From: East York Community Council

Subject: Organizational Structure for the New Committee of Adjustment

Recommendations:

The East York Community Council unanimously recommends that the report (August 26, 1999) from the Acting Commissioner of Urban Planning and Development Services be adopted, subject to the following amendments:

(1) amending Recommendation (2)(i) to read as follows:

"(2)(i) the Committee operate as six District Panels corresponding with the six geographic districts of the Community Councils;"

(2) amending Recommendation (2)(ii) to read as follows:

"(2)(ii) the Committee comprise a total of 34 members assigned and nominated as follows:

North York District: 5 members all nominated by North York Community Council;

Toronto District: 9 members all nominated by Toronto Community Council;

East York District: 5 members all nominated by East York Community Council;

Scarborough District: 5 members all nominated by Scarborough Community Council;

York District: 5 members all nominated by York Community Council; and

Etobicoke District: 5 members all nominated by Etobicoke Community Council;";

(3) amending Recommendation No. (2)(v) to read as follows:

"(2)(v) each Committee Hearing be held in the evening; and";

(4) amending Recommendation No. (2)(vi) to read as follows:

"(2)(vi) the Committee's six District Panels conduct Hearings in the following six locations: Toronto City Hall and the East York, North York, York, Etobicoke, and Scarborough Civic Centres.";

(5) amending Recommendation No. (6) by adding at the end thereof "in line with the Community Councils", so that such recommendation shall now read as follows:

"(6) The Acting Commissioner of Urban Planning and Development Services submit a report to City Council, at the beginning of its next term, evaluating the new Committee of Adjustment's organizational structure in line with the Community Councils."; and

(6) notwithstanding Recommendation No. (3) above, any Committee of Adjustment Hearings which are held at the East York Civic Centre be held in the evening.

Background:

The East York Community Council on October 12, 1999, had before it a communication (September 14, 1999) from the City Clerk, Planning and Transportation Committee, advising that at its meeting on September 13, 1999, the Planning and Transportation Committee referred Recommendations Nos. (2) to (6) contained in the attached report (August 26, 1999) from the Acting Commissioner of Urban Planning and Development Services, with respect to the organizational structure for the Committee of Adjustment, together with the following motions, to the Community Councils for review and comment to the Planning and Transportation Committee for its meeting scheduled to be held on November 1, 1999:

By Councillor McConnell:

AThat Recommendation 2(iii) of the report (August 26, 1999) be amended to clarify that it is the Committee of Adjustment that appoints a City-wide Chair, so as to read:

A2(iii) the Committee of Adjustment appoint a City-wide Chair to provide leadership for the Committee and each Panel appoint a District Chair to guide the process at the local level@; and

By Councillor Berger:

AThat the membership of the Committee of Adjustment consist of 5 members, chaired by the Secretary-Treasurer.@

The East York Community Council also had before it the following communications:

(i) (September 16, 1999) from Ms. Lorna Krawchuk, East York, providing comments with respect to the proposed organizational structure of the new Committee of Adjustment;

(ii) (October 3, 1999) from Ms. May Weir, East York, providing comments with respect to the proposed organizational structure of the new Committee of Adjustment;

(iii) (October 12, 1999) from Mr. Justin J. Van Dette, Vice President, Parkview Hills Community Association, advising that at its meeting on September 27, 1999, the Parkview Hills Community Assocation unanimously passed a motion in favour of the preservation and existence of the East York Committee of Adjustment and in opposition to the proposal to merge the East York Committee of Adjustment with Scarborough's Committee of Adjustment; and

(iv) (October 12, 1999) from Mr. John L. Parker, Toronto, providing comments with respect to the proposed organizational structure of the new Committee of Adjustment.

The following persons appeared before the East York Community Council in connection with the foregoing matter:

- Mr. Justin Van Dette, Vice-President, Parkview Hills Community Association;

- Mr. Brian Athey, Chair, East York Committee of Adjustment;

- Mr. George Vasilopoulos,East York;

- Ms. Donna-Lynn McCallum, East York, and submitted a written brief with respect thereto;

- Mr. Terry Kuzak, on behalf of the Thorncliffe Park Tenants' Association,

- Mr. Norm Smith, Ward 2 Property Owners' Association, East York;

- Mr. Alan Gaw, President, Topham Park Homeowners' Association;

- Ms. Agnes Vermes, President, Leaside Property Owners' Association; and

- Ms. Carol Burtin-Fripp, East York.

for City Clerk

Y. Davies/lr

Attachments

c. Acting Commissioner of Urban Planning and Development Services

Interested Persons

19991101.item2b.doc