October 21, 1999
To: Scarborough Community Council
From: Joe Halstead, Commissioner Economic Development, Culture and Tourism
Subject: Tam Heather Country Club
Scarborough Highland Creek
Purpose:
Council at its meeting July 6, 7, 8, 1999, through Scarborough Community Council Report No. 8 Clause 15, directed the
Commissioner Economic Development, Culture and Tourism to provide a status report on the operations of the Tam
Heather Country Club.
Financial Implications and Impact Statement:
There are no financial implications from the adoption of this report.
Recommendations:
It is recommended that a member of the Scarborough Community Council be appointed to the Tam Heather Country Club
Board.
Background:
The former City of Scarborough acquired the Tam Heather Country Club in 1994 and has been operating the facility in
partnership with the club since that date under the authority of an "interim operating agreement", which directs that the
club be responsible for the operating costs of the facility. The operating agreement has been renewed on a year-to-year
basis and the initial four (4) year term expires on April 28, 2000.
Comments:
At its meeting of July 6, 7 and 8th, 1999, Council directed staff to review the financial and operating status of the Tam
Heather Country Club.
More specifically the recommendations read as follows:
(1) that the current interim agreement with the Tam Heather Country Club be extended from July 1, 1999 to April 28,
2000;
(2) that a detailed review of the existing agreement be undertaken prior to the expiry of the initial four (4) year term on
April 28, 2000;
(3) that the City Auditor be requested to undertake the audit of the financial operations and report thereon to the Audit
Committee and City Council in October, 1999;
(4) that the Commissioner of Economic Development, Culture and Tourism be requested to undertake a full review of the
Tam Heather Country Club operations and report thereon to the Scarborough Community Council in October, 1999;
(5) that the Commissioner of Economic Development, Culture and Tourism, be requested to report to the next meeting of
the Scarborough Community Council, to be held on July 15, 1999, on the composition of the current Board of Directors of
the Tam Heather Country Club and a method of appointing a member of the Scarborough Community Council thereto;
and further at the July 15, 1999 meeting of Scarborough Community Council:
(6) that the Board of Directors of the Tam Heather Country Club be requested to consider amending their By-law Number
1, Section 5, Item 5.2 to include one Member of the Scarborough Community Council, and in the event the Board agrees,
that Councillor Moeser be Community Council's representative, subject to City Council's approval thereof; and
(7) that the Commissioner, Economic Development, Culture and Tourism, report to the Community Council on the Board
of Directors' response to this request.
Staff have now met with the Board of Directors of Tam Heather Country Club and have responded to the above
recommendations as follows:
(a) Financial Review
Recreation staff are presently assisting the City Auditor in completing an appropriate analysis of the financial position of
the Tam Heather Country Club. Upon completion of the necessary accounting, the City Auditor will report to the Audit
Committee and Council.
(b) Operational Review
Staff have worked with the Board of Directors of the Club to develop a Business Plan for the 1999/2000 season
(Attachment No. 1). The plan will focus the energies of the Board towards finding operational efficiencies while enhancing
the membership base and revenue of the Club. The Board is aware of Community Council's concern re: the need for the
Board to meet its financial obligation towards future capital requirements. Hopefully, their initiatives as reflected in the
Business Plan, will assist in achieving this objective.
A review of the facility's mechanical, electrical and structural integrity has taken place. Several upgrades will take place
beginning with electrical system improvements in the year 2000 at a cost of $25,000 and has been included in the year
2000 budget development. (See Attachment No. 2, 10 Year Building Conservation Maintenance Plan).
(c) Operating Agreement
The existing agreement between the Tam Heather Country Club and the City of Toronto was extended to April 28, 2000.
Staff will proceed with the detailed review of the agreement as per the recommendations above and report to Scarborough
Community Council no later than April 2000.
(d) Council Representation on the Board of Directors
At its annual meeting of September 27, 1999 the Tam Heather Country Club, Board of Directors amended its bylaws to
include one member of Scarborough Community Council. (SeeAttachment No. 3, Amendment to By-law Number one).
Conclusions:
The Board of Directors of the Club continue to work hard to satisfy the terms of the existing agreement. Staff will continue
to monitor the financial position of the Club. Staff will proceed with a detailed review of the existing operating agreement
and report to Council in April of 2000.
Contact:
Margaret Crosby, Supervisor of Recreation and Facilities
East District
Phone: 396-4355
Fax: 396-4560
email:crosbym@city.scarborough.on.
Joe Halstead
Commissioner Economic Development, Culture and Tourism
List of Attachments:
Attachment No. 1 - Tam Heather Country Club 1999/2000 Business Plan
Attachment No. 2 - Tam Heather Country Club 10 Year Building Conservation Maintenance Plan
Attachment No. 3 - Tam Heather Country Club Amendment to By-law Number One
