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Community & Neighbourhood Services Commissioner’s Office
Shirley Hoy, Commissioner 55 John Street, 11th Floor
Metro Hall, Station 1111
Toronto, Ontario M5V 3C6
Tel. No. (416) 392-8302
Fax No. (416) 392-8492
April 28, 1999
To: Strategic Policies and Priorities Committee
From: Commissioner of Community and Neighbourhood Services
Re: 1998 Adjustments within Consolidated Grants
Purpose:
To obtain the appropriate approval and authority to release funds, in order to rectify a technical issue resulting as an outcome of the December 15, 1998 Strategic Policies and Priorities Committee.
Funding Sources, Financial Implications and Impact Statement:
The 1998 year-end adjustments, established liabilities from available unexpended funds to accommodate the one-time financial adjustments required in the AIDS Prevention Grants and Arts and Culture Grants Programs. No new funds are required.
Recommendations:
It is recommended that:
(1) Strategic Policies and Priorities Committee formally approve the recommendations put forth from Budget Committee on December 8, 1998, including the following:
(a) available funds in the 1998 consolidated grants budget be used to address one-time financial adjustments required in the AIDS Prevention Grants Program up to $526.4 thousand; and
(b) $288.9 thousand be used to address one-time financial adjustments required in the Arts and Culture Grants Program.
Council Reference/Background/History:
During the course of 1998, two grant service areas were identified as requiring one-time adjustments
to bring the funding periods in-line with the municipal fiscal year. These grants and required
adjustments were: $526.5 thousand for the AIDS Prevention grants and $288.9 thousand in the Arts and Culture grants.
Staff identified that available, unexpended grant funds in the 1998 consolidated budget could be used for these purposes.
On November 20, 1998, the Municipal Grants Review Committee recommended the use of available funds in the 1998 consolidated grants budget to address one-time fiscal adjustments for the AIDS Prevention Grants Program and the Arts and Culture Grants Program. Similarly, on December 8, 1998 Budget Committee recommended the same.
When the report was tabled at Strategic Policies and Priorities Committee on December 15, 1998, through an oversight it was received for information and therefore, was not formally recommended to Council for approval. As a result, the problems associated with non-synchronized funding periods and the requirement of pre-committing portions of the grants budget, remain despite an identified solution.
Comments and/or Discussion and/or Justification:
In order to rectify the outcome of the December 15, 1998 Strategic Policies and Priorities Committee, the original Municipal Grants Review Committee and Budget Committee supported recommendations are being re-submitted, for concurrence and approval.
Funding liabilities have been established within the 1998 Consolidated Grants Program budget to accommodate the one-time financial adjustments for the AIDS Prevention Grants and the Arts and Culture Grants. The funding period under the AIDS Prevention Program has been adjusted to reflect this adjustment. Approval of these recommendations will provide the proper authority regarding the release of the funds.
Conclusions:
In order to rectify a purely technical issue, formal approval is being sought again for the Recommendations presented to Strategic Policies and Priorities Committee on December 15, 1998. Approval will provide the proper authority to release the funds, already accounted for as a liability within the 1998 Consolidated Grants Program budget.
Contact Names:
Susan Bury - 392-8351
Chris Brillinger - 392-8608
Commissioner of Community and Neighbourhood Services
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