Community Festival Permit Application

Cypriot Community of Toronto Inc.

Summer Festival: June 19 and 20, 1999

Wine Festival: July 31, August 1 and 2, 1999

The East York Community Council recommends:

(1)that the Summer Festival to be held on Saturday and Sunday, June 19 and 20, 1999, and the Wine Festival to be held on Saturday, Sunday and Monday, July 31, August1and 2, 1999, hosted by the Cypriot Community of Toronto Inc., be deemed as Community Festivals in the community of East York; and

(2)that Council sanction and grant the Community Festival permits for the Summer and Wine Festivals, subject to the following terms and conditions:

(i)the receipt of the second $250.00 Licence Fee to be applied against the Wine Festival;

(ii)the receipt of a certificate of insurance evidencing a policy of insurance held by the Registered Owner of the Festival Site beyond July 31, 1999;

(iii)that Section 3.2(f) of the former Borough of East York By-law No. 67-95 regarding security provisions for the Wine Festival and the Summer Festival be waived provided that the Cypriot Community of Toronto Inc. provides approximately five to ten security officers from their membership who will oversee the security for each festival;

(iv)the applicant shall be responsible for arranging the private collection and disposal of all waste generated from the two festivals;

(v)adequate garbage containers shall be supplied to the outdoor festival area to control litter within the permitted area or the surrounding properties;

(vi)appropriate barriers for liquor control shall be erected, portable washrooms and increased security to be implemented as appropriate;

(vii)the festival shall close at 1:00 a.m. in accordance with the submitted applications and that amplified sound cease in accordance with the following schedule:

(viii)the applicant shall adhere to the standard conditions imposed by the City of Toronto Fire Services as follows:

(1)no open flames, i.e., candles, permitted on tables, etc.;

(2)all decorative materials are to be of non-combustible material or treated for flame resistance;

(3)provide and maintain clear aisles to all exit doors;

(4)all food preparation will be done in the kitchen area;

(5)provide additional portable fire extinguishers as may be required;

(6)flammable compressed gas cylinders (propane) are not to be stored or used inside the building; and

(7)provide a hydro certificate for all new outside electrical work; and

(ix)the applicant shall remove all stages, tent framework and other accessory structures from the site at the conclusion of the festivals.

The East York Community Council submits the following report (April 26, 1999) from the CityClerk:

Purpose:

To advise the East York Community Council and City Council that a Community Festival Permit Application from the Cypriot Community of Toronto Inc. was received by the City Clerk's EastYork Office on April 23, 1999, respecting two proposed community festivals to be held at 6ThorncliffePark Drive on June 19 and 20, 1999 for a Summer Festival, and July 31, August 1 and 2, 1999 for a Wine Festival. The purpose of the events is to raise funds for the Cypriot community.

Funding Sources, Financial Implications and Impact Statement:

The applicant has submitted the appropriate application fee for the Summer Festival (the application fee for the Wine Festival is to be submitted at a later date) and the required deposit. The applicant's insurance coverage expires July 31, 1999. However, the applicant has agreed to supply proof of insurance coverage from July 31, 1999 onwards before the issuance of a community festival permit for the Wine Festival.

Recommendation:

It is recommended that this report be received for information.

Council Reference/Background/History:

When an event is categorized as a community festival, under the liquor licensing requirements, theAlcoholand Gaming Commission of Ontario requires the person/organization to acquire a sanction from the municipality where the event is to be held. To manage the various issues relating to community festivals, such as noise by-law requirements, parking issues, health regulations and garbage control, the former Borough of East York, on June 19, 1995, adopted By-law No. 67-95 to regulate and license community festivals and other places of amusement (the Community Festival By-law).

Under the Community Festival By-law, the Clerk is entitled to issue a permit for a community festival subject to the applicant submitting a completed application form with all accompanying documentation, as set out in subsection 3.2 of the By-law. If the Clerk determines that it is appropriate to impose conditions, the application may be referred to Council and Council may grant the License subject to certain terms and conditions being met.

Comments:

Upon receipt, an application for two community festivals (together with supporting documentation) was circulated to the Medical Officer of Health, the Commissioner of Economic Development, Culture and Tourism, the Commissioner of Urban Planning and Development Services, and the FireChief with the request that, in view of the tight timeline, they report directly to the meeting of the East York Community Council on April 28, 1999.

The applicant advises having notified the Toronto Police Service of the two proposed festivals. However, it is the responsibility of the applicant to ensure appropriate security is provided. The applicant has been requested to review the security plans with the Police and to provide comments to the Clerk's East York Office prior to the East York Community Council meeting on April28,1999.

It is necessary for Council to impose conditions on the approval of the permits to ensure noise is kept within reasonable levels and that garbage is appropriately maintained and consistent with the type of event proposed.

The Cypriot Community of Toronto Inc. requires City Council to sanction the events at this time to enable them to apply for the liquor licence permit for the Summer Festival which must be submitted within 30 business days of the event. Council may also approve the permit applications subject to the applicant meeting noted conditions. Should the applicant fail to meet all the conditions imposed, the Clerk will not issue the permit. If there are any concerns with the ability of the applicant to meet the conditions a further report may be submitted to the May 26, 1999, meeting of the East York Community Council.

Conclusion:

The Cypriot Community of Toronto Inc. has submitted a Community Festival Permit Application and provided supporting documentation including the following:

(i)$250.00 Licence Fee (a second Licence Fee to be submitted at a later date);

(ii)$2,000.00 deposit; and

(iii)certificate of insurance evidencing a policy of insurance held by the Registered Owner of the Festival Site up to July 31, 1999.

Should the East York Community Council wish to support the issuance of Community Festival Licences to the Cypriot Community of Toronto Inc., it may wish to recommend to City Council:

(1)that the Summer Festival to be held on Saturday and Sunday, June 19 and 20, 1999, and the Wine Festival to be held on Saturday, Sunday and Monday, July 31, August 1 and 2, 1999, hosted by the Cypriot Community of Toronto Inc., be deemed as Community Festivals in the community of East York; and

(2)that Council sanction and grant the Community Festival permits for the Summer and Wine Festivals, subject to the following terms and conditions:

(i)the receipt of the second $250.00 Licence Fee to be applied against the Wine Festival;

(ii)certificate of insurance evidencing a policy of insurance held by the Registered Owner of the Festival Site beyond July 31, 1999; and

(iii)any further terms and conditions specified by any or all of the following:

- Fire Chief;

- Medical Officer of Health;

- Commissioner of Economic Development, Culture and Tourism; and

- Commissioner of Urban Planning and Development.

Contact Name:

Yvonne Davies

Administrator, Community Council

East York Civic Centre

Tel: (416) 397-4855

Fax:(416) 778-9134

The East York Community Council also submits the following report (April 27, 1999) from the Manager, Plan Review and Inspections, Urban Planning and Development Services, EastDistrict Office:

Purpose:

To advise East York Community Council of concerns of the Building Division of the Urban Planning and Development Services Department.

Recommendations:

It is recommended that:

(1)the East York Community Council be advised that the Building Division has no objections to the application for the festivals on the dates stated above; and

(2)the Cypriot Community of Toronto Inc. enter into an undertaking with the municipality to remove all stages, tent framework and other accessory structures from the site at the conclusion of the festivals.

Background and Comments:

Over the past several years the Building Division has attempted, without success, to have temporary stage and tent frame structures removed from the site at the conclusion of the festivals. The previous Director of Building for the former Borough of East York had been given assurances by the festival organizers that the structures would be removed. Although the Building Division had received a number of complaints from neighbouring businesses about the structures, enforcement action was not taken.

Contact Name and Telephone Number:

Douglas Walker

Manager, Plan Review and Inspections

East District Field Office

The East York Community Council also submits the following report (April 26, 1999) from the Manager, Community Planning, East District:

Community Festivals are permitted as a temporary use of land through the provisions of By-law No.384-1998 at this location. The Planning Division has no concerns regarding this application provided the requirements of By-law No. 384-1998 are met.

Any further inquiries, please contact me at 397-4646.

Contact Name:

Susan Smallwood

Manager, Community Planning

East District

The East York Community Council also submits the following report (April 26, 1999) from the Manager, Park and Recreation, East District, South Region:

The application from the Cypriot Community of Toronto Inc., to hold a Summer Festival and a Wine Festival has been reviewed by staff and we are submitting the following recommendations:

(1)the applicant shall be responsible for arranging the private collection and disposal of all waste generated from these festivals;

(2)where the festival takes place outdoors, the applicant shall ensure that adequate containers are provided to control litter and that the containers are emptied on a regular basis to ensure that litter does not become a problem on the permitted or surrounding properties;

(3)for any portion of the event to be held outdoors, the applicant shall ensure that there is provision of barriers for liquor control, portable washrooms and increased security; and

(4)for the protection of nearby residents, the sound pressure level shall not exceed 100 decibels, measured at a 100 foot radius. Noise levels above this limit is prohibited. Amplified sound shall cease in accordance with the following schedule:

Contact Name:

Janet Ellis

Manager, Parks and Recreation

East District, South Region

The East York Community Council also submits the following report (April 28, 1999) from the Inspector, Fire Preventions Division:

Please be advised that the above noted premises currently meets the requirements of this department.

This department has no objections in providing festival permits for June 19, 20, 1999 and July 31, August 1, 2, 1999 providing that the following requirements being adhered to:

(1)no open flames, i.e., candles, permitted on tables, etc.;

(2)all decorative materials are to be of non-combustible material or treated for flame resistance;

(3)provide and maintain clear aisles to all exit doors;

(4)all food preparation will be done in the kitchen area;

(5)provide additional portable fire extinguishers as may be required;

(6)flammable compressed gas cylinders (propane) are not to be stored or used inside the building; and

(7)provide a hydro certificate for all new outside electrical work.

Contact Name:

Rocco Delle Fave

Inspector

Fire Prevention Division

The East York Community Council also submits the following report (April 28, 1999) from the Manager, Healthy Environments, Community and Neighbourhood Services:

We are in receipt of the Cypriot Community of Toronto Inc. notification dated April 23, 1999 of the two Festivals planned for June 19 and 20, 1999 and July 31 and August 1 and 2, 1999.

Current public health practice is to contact the organizers with respect to safe food handling methods. Our past experience with this event has revealed that food storage, preparation and serving practices have been carried out in a satisfactory manner. Preliminary investigations and on-site inspections conducted last year revealed no public health concerns.

Should our investigation of this event reveal that the same practices are in place as in the past, Public Health requirements will be filled. We anticipate that this preliminary investigation will take place over the next week.

Should you require any further information regarding this matter, please contact myself at (416)397-4771.

Contact Name:

Ken Gorman, Manager

Healthy Environments, East Region