Supply and Delivery of Process Controller Equipment to be

Implemented under the Works Best Practices Program -

Contract No. MWRFP198

The Works and Utilities Committee recommends the adoption of the following report (April6, 1999) from the Commissioner of Works and Emergency Services:

Purpose:

The purpose of this report is to present the results of the Request for Proposals for the selection of a process controller hardware technology, and provide the rationale for awarding the contract for the supply and delivery of process controller equipment to Guiltech Automation.

Funding Sources:

On March 2, 3, and 4, 1999, City of Toronto Council adopted Clause No. 1 of Report No. 3 of TheStrategic, Priorities and Planning Committee, approving the 1999-2003 Capital Budget and Five-Year Capital Program which contained funding for the Works Best Practices Program, including funds for the purchase of process controller equipment to be installed in Water and Wastewater treatment facilities. Accordingly, funds are available in the Water and Wastewater Services Division, Water Pollution Control Capital Account No. C-WP001 and Water Supply Capital Account No. C-WS026.

Recommendations:

It is recommended that:

(1)Contract No. MWRFP198, for the supply and delivery of process controller equipment for use in Water and Wastewater facilities, be awarded to Guiltech Automation Inc, at a total cost of $5,185,962.74 including the Goods and Services Tax;

(2)subject to the approval of Recommendation No. (1), a contingency amount of $250,000.00 be provided for any additional products and services if necessary, as authorized by the Commissioner of Works and Emergency Services; and

(3)the appropriate City officials be authorized to take the necessary action to give effect thereto.

Council Reference/Background/History:

On July 2 and 3, 1997, the former Metropolitan Council adopted Clause No. 3 of Report No. 13 of The Financial Priorities Committee authorizing us to proceed with the implementation of the Works Best Practices Program in the Works Department.

Accordingly, a Process Control System (PCS) User Group was established comprising representatives from the Water and Wastewater Services Division and Technical Services Division, with support from our industry expert consultants, EMA Canada Inc. This PCS User Group, following evaluation of functional requirements across Water and Wastewater operating facilities, recommended that standard controller and programming software technologies be adopted for use in all Water Pollution Control and Water Supply process control systems.

Comments and/or Justification:

On June 9, 1998, the Works and Emergency Services Department received five proposals in response to its Request for Proposals MWRFP1998. Detailed technical proposals including separate sealed cost proposals were submitted by Westburne Ruddy Electric, Guiltech Automation, Motorola Canada Limited, Foxboro Canada Inc., and Elsag Bailey (Canada) Inc.

All of the submissions were reviewed according to a pre-determined process of evaluating the proposals against specified technical and functional criteria. Following detailed review of the technical aspects of the submissions, without opening the price envelopes, the following three firms qualified for further consideration: Westburne Ruddy Electric, Guiltech Automation, and Motorola Canada Limited. The remaining two firms of Foxboro and Elsag Bailey were advised that they did not meet the specified technical and functional criteria and their cost proposals were returned unopened.

Formal presentations were provided and bench testing was performed on the products of the three short-listed proponents. After bench testing, the PCS User Group completed the technical and functional evaluation and requested all proponents to provide written clarification to proposal items in order to clarify and finalize the specific scope of work required and submit any related cost factors for same in a separate sealed envelope.

On completion of all of the above and after opening of the proponents' cost proposals, the PCS User Group concluded that the proposal submitted by Guiltech Automation best satisfied the overall process controller hardware technology requirements established by the PCS User Group at the lowest evaluated cost. Guiltech Automation submitted the lowest price proposal in the amount of $5,185,962.74.

Subsequent to finalizing controller selection, the City of Toronto Year 2000 Project Office determined that the proposed Guiltech Automation controllers and programming software satisfied the requirements of the Year 2000 Office.

Conclusions:

It is recommended that Contract No. MWRFP198 should be awarded to Guiltech Automation Inc. for the supply and delivery of process controller equipment to the Works Best Practices Program in the Water and Wastewater Services Division. This equipment is intended for use in the design and construction of automation works at Water and Wastewater facilities so as to maximize their operating effectiveness and efficiency as endorsed under the Works Best Practices Program.

Contact Name:

Mr. J. Coe

Program Manager, Works Best Practices

Water and Wastewater Services Division

Telephone No. (416) 382- 3141