2013-05-01 Decision Letter - Budget Committee

The Budget Committee recommends to the Executive Committee that:

1. City Council increase the 2013 Approved Capital Budget for City Planning, in the amount of $166,000 gross, $0 net, for the purpose of the Queen Street East Heritage Conservation District Study and Plan with funding provided by the following sources:

a. The Section 37 contribution associated with the approved development at 90-100 Broadview Avenue, in the amount of $60,000.00 (source: account number XR3026 - 3700346); and

b. Development Charge funds in a total amount of $106,000.00 from DC - Development Related Studies (source: account number XR2120).

This report recommends that funding for the Queen Street East Heritage Conservation District (HCD) Study and Plan be approved using available Section 37 and Development Charge (DC) funds. Section 37 funds in the amount of $60,000 and Section 45 funds totalling $15,000 (not yet received) have been allocated to the project. Development Charge funds in the amount of $106,000 are also required to fund the project. A request for authorization to use the Section 45 funds for the Queen Street East HCD Study and Plan will be prepared once the funds are received.

The Queen Street East HCD Study and Plan was prioritized by City Council at its meeting of October 2, 3 and 4, 2012. The City Planning Division has assembled a roster of pre-qualified consultants who submitted bids for the project. In all, five quotations were submitted, the lowest being in the amount of 181,000.00 by Goldsmith Borgal and Company Architects.

An increase in funding is required for the award of the contract for the Queen Street East HCD Study and Plan estimated at $181,000.00 including all applicable taxes, charges and contingency allowances. This is approximately $106,000.00 higher than the Section 37 and Section 45 funds secured for the project. The remaining study cost is to be funded through development charges allocated for development related studies.

The impact from the approval of this report on the City Planning capital budget will be an increase of $166,000.00. The remaining $15,000.00 in Section 45 funding has been secured, but not yet received. It is anticipated that the Section 45 funds will be received in time for the Plan phase. Sufficient funds will be available to commence the study phase upon approval of this report. A separate request for authorization to allocate the remaining Section 45 funding to the City Planning capital budget for the purpose of completing the Plan will be submitted upon receipt of the funds.

Lowest Bid
Study Phase	$126,500
Plan Phase	$54,500
TOTAL	$181,000

Funding Sources
S. 37 (received)	$60,000
S.45 (secured but not received)	$15,000
DC Funds	$106,000
TOTAL	$181,000

No staffing requirements or other financial impacts will result from the adoption of this report. The Deputy City Manager and Chief Financial Officer have reviewed this report and agree with the financial impact information.

Meeting No.	40	Contact	Kelly McCarthy, Committee Administrator
Meeting Date	Wednesday, May 1, 2013	Phone	416-392-4666
Start Time	9:30 AM	E-mail	buc@toronto.ca
Location	Committee Room 1, City Hall	Chair	Councillor Frank Di Giorgio

Committee Decision
The Budget Committee recommends to the Executive Committee that: 1. City Council increase the 2013 Approved Capital Budget for City Planning, in the amount of $166,000 gross, $0 net, for the purpose of the Queen Street East Heritage Conservation District Study and Plan with funding provided by the following sources: a. The Section 37 contribution associated with the approved development at 90-100 Broadview Avenue, in the amount of $60,000.00 (source: account number XR3026 - 3700346); and b. Development Charge funds in a total amount of $106,000.00 from DC - Development Related Studies (source: account number XR2120).