REPORT FOR ACTION WITH
CONFIDENTIAL ATTACHMENTS
Appointment of a
Public Member to the TTC Board to
Fill a Vacancy
Reason for Confidential Information
This report deals with personal matters about identifiable individuals who are being considered for appointment to the Toronto Transit Commission (TTC) Board.
Summary
City Council needs to appoint one public member to serve on the Toronto Transit Commission. The Interview Subcommittee for TTC will interview six candidates at its meeting on May 29, 2017, and recommend one candidate to the Civic Appointments Committee to fill this vacancy.
Recommendations
The City Clerk recommends that:
1. The Interview Subcommittee for TTC recommend one candidate for appointment to the TTC Board, at pleasure of Council, for a term of office ending on December 31, 2020, and until a successor is appointed.
2. The Interview Subcommittee for TTC recommend that the confidential information contained in Confidential Attachments 1, 2, 3 and 4 remain confidential in their entirety as they relate to personal matters about identifiable individuals being considered for appointment to the TTC Board.
Financial IMPACT
There are no financial implications arising from this report.
Decision History
On April 24, 2017, the Civic Appointments Committee selected six candidates to be interviewed for appointment to the TTC Board:
http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2017.CA15.1
At its meeting of October 5, 6, and 7, 2016, City Council appointed one public member to the TTC Board to fill a vacancy:
http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2016.CA13.1.
At its meeting of May 5, 6, and 7, 2015, City Council appointed four public members to the TTC Board:
http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2015.CA6.1.
Comments
Composition of the TTC Board
The TTC Board consists of 11 members, including seven Members of Council and four public members. Currently, the Board's Chair is Councillor Josh Colle, Ward 15 Eglinton-Lawrence, and the Vice Chair is Alan M. Heisey, a public member.
There is currently one position under consideration
There is one public vacancy on the TTC which is currently held by a public member who was appointed on May 7, 2015 for a term of office ending on December 31, 2016, and until a successor is appointed.
Board members must be eligible and meet certain Council-approved qualifications
In addition to the general eligibility requirements outlined in the City of Toronto's Public Appointments Policy, public members of the Board shall have directorship and executive-level experience and collectively represent a range of skills, knowledge, and experience with one or more large organizations in the following areas:
· Capital project/construction management or capital procurement/supply chain management
· Customer service or marketing management
· Financial management, accounting, law, and engineering
· Formulation and/or management of public-private partnerships
· Labour relations/industrial safety management
· Management or planning with a rail or public transit organization
· Operations and information technology
· Professional knowledge and working experience of urban sustainability, intersectionality, and inclusive governance
· Strategic business management, including transformative change management
· Understanding and/or experience with TTC operations
Applicants were asked to relate their experiences and expertise to these qualifications.
Individuals who are owners, employees, or agents of companies that are engaged in
business with the TTC, or could be reasonably expected to engage in procurement
opportunities with the TTC on transit-related projects, shall not be considered for
appointment to the TTC Board.
Diversity data for the three remaining public members of the Board
Diversity data for the three remaining public members of the Board, collected through the Confidential Voluntary Diversity Information survey which accompanies each application, is attached as Confidential Attachment 2.
Board members receive remuneration
Public members receive a $450 per diem per Board meeting or training session, and an annual retainer ($10,000 for the Vice Chair and $5,000 for the other public members).
We have consulted with TTC staff
Public Appointments Secretariat staff consulted with TTC staff in November 2016 and March 2017 to discuss Board qualifications and the appointments process. They provided the following information for the Committee's consideration:
· The TTC is in the final year of its five-year strategic plan and is in the process of preparing for the next five-year period. In this context, candidates with experience in business transformation, strategic business management, and change management are particularly desirable.
· Currently, there is a specific need for a candidate with demonstrated experience in the financial management and financial administration sector.
· Past governance experience with a large board of directors in the public sector is an asset. The TTC Board has three formal subcommittees and a number of working groups that require specialized skills in the areas of corporate auditing, risk management, large corporate budget development, and human resources/labour relations matters.
The Interview Subcommittee will recommend candidates to the Civic Appointments Committee
The Interview Subcommittee for the TTC will interview candidates at its meeting on May 29th, 2017. The recommended candidates will be forwarded to the Civic Appointments Committee in a decision letter following the interviews.
Public release of name of recommended candidate
The name of the recommended candidate will not be publicly reported until the Civic Appointments Committee forwards its recommendation to City Council.
Contact
Aretha Phillip
Manager, Public Appointments
City Clerk's Office
416-392-8152
Signature
Ulli S. Watkiss
City Clerk
attachments
Confidential Attachment 1 – List of Candidates, Qualifications, and Confidential Voluntary Diversity Information Summary and Applications for Appointment to the Toronto Transit Commission Board
Confidential Attachment 2 – Confidential Voluntary Diversity Information Summary for Three Remaining Public Members of the Toronto Transit Commission Board
Confidential Attachment 3 - Interview Schedule for Toronto Transit Commission Board Interviews on May 29, 2017 (to be circulated under separate cover)
Confidential Attachment 4 - Interview Questions for Toronto Transit Commission Board Interviews on May 29, 2017 (to be circulated under separate cover)