This list reflects the information that is required of each agency to maintain and report quarterly.  The reporting document is an excel spreadsheet that will be included with the Agreement once funding has been approved.

Gender

  • Male
  • Female
  • Transgender

Indigenous

  • Yes
  • No

Household Type

  • Single (no dependants)
  • Couple (no dependants)
  • Single with dependants
  • Couple with dependants

Housing Status at Intake

  • Correctional Facility
  • Healthcare System
  • Permanent Housing (unsupported)
  • Permanent Housing (lower support)
  • Temporary Housing
  • Temporary Housing (unsupported)
  • Temporary Housing (lower support)
  • Emergency Shelter
  • Street Homeless

Living in Social Housing

  • Yes
  • No

On Social Housing Waitlist

  • Yes
  • No

Receiving a Housing Subsidy

  • No
  • Yes – TTHAP
  • Yes – RGI (TCHC)
  • Yes – RGI (other)
  • Yes – other subsidy (MCSS)
  • Yes – other subsidy (MCYS)
  • Yes – other subsidy (LHIN)
  • Yes – other subsidy

Received Bridging Grant on move-in

  • Yes
  • No

Received HSF

  • Yes
  • No

History of Homelessness

  • Newly Homeless
  • Episodically Homeless
  • Long Term Homeless

Date Moved into Housing

  • Date

Address details

  • Address information

Tenancy status

  • Currently housed
  • No longer at this address

Supported tenant status

  • Active client (supported)
  • Discharged from supports

Date discharged from supports

  • Date

Reason for Discharge

  • Successfully Graduated from Program
  • No longer engaging with supports
  • Referred to Other Service for Supports
  • Returned to Homelessness
  • Left the City
  • Deceased
  • Incarcerated
  • Housed elsewhere
  • Other- Please Specify
  • N/A

Report if the client was contacted in the reporting period

  • Yes
  • No

Record client housing status for 24 months

Received Supports

  • Yes
  • No

Received Income supports

  • Yes
  • No

Assisted with maintenance or maintenance request

  • Yes
  • No

Received help to obtain furniture

  • Yes
  • No

Received pest control intervention

  • Yes
  • No

Received hoarding intervention (direct or referral)

  • Yes
  • No

Assisted with Income Taxes

  • Yes, filed
  • Yes, not filed
  • No

Received budgeting training

  • Yes
  • No

Eviction prevention support provided

  • Yes
  • No
  • N/A

Type of support provided

  • Eviction prevented (remained housed)
  • Rehoused
  • Returned to homelessness
  • Continues to receive eviction prevention support (unresolved)

Date returned to homelessness (if applicable)

  • Date

Received complementary supports

  • Yes
  • No

Started part-time/full time employment

  • Yes
  • No

Started part-time/full-time education

  • Yes
  • No

Started job training

  • Yes
  • No

Completed job training

  • Yes
  • No

Received life skills training

  • Yes
  • No

Experienced positive changes in social participation

  • Yes
  • No

Participated in volunteer work

  • Yes
  • No

Engaged in recreational or cultural programs

  • Yes
  • No

If Indigenous, received Indigenous tenant supports

  • Yes
  • No

Assisted to obtain/retain identification

  • Yes
  • No

Received support from peer support worker

  • Yes
  • No

Received Personal and health supports

  • Yes
  • No

Received support for activities of daily living

  • Yes
  • No

Received harm reduction supports

  • Yes
  • No

Assisted to attend appointments

  • Yes
  • No

Assisted to access food bank or meal program

  • Yes
  • No

Referred to community-based supports

  • Yes
  • No

Received clinical supports

  • Yes
  • No

 

Referral made clinical supports

  • Yes
  • No

 

Waiting for clinical supports appointment

  • Yes
  • No

 

Attended clinical supports appointment

  • Yes
  • No

Glossary of terms

At-risk of homelessness refers to households that have difficulty maintaining appropriate housing that is safe, adequate, affordable and secure. A range of factors can put housing security at risk, including: low income, health issues/illness (including mental health issues), substance use, incarceration or other legal issues, hospitalization, family breakdown, violence, discrimination, inadequate and/or unsafe housing.

Caseload refers to all Housing First clients whose outcomes are being monitored for reporting by a case management approach. Your caseload consists of clients that you are providing services to for the current reporting period that are funded by Streets to Homes.

Clinical Supports refer to a range of supports directed at the treatment and management of a tenant’s physical and mental health, including significant addictions and behavioural issues.

Key clinical supports include: psychologists; psychiatrists; occupational therapists; physiotherapist; behavioural therapist; nurse practitioner; physiotherapist; mental health clinician

Complementary Supports refer to those services which aim to improve quality of life, encourage social connections and community engagement, enhance spiritual and cultural wellbeing, and aim to increase tenant skills and resiliency. They might take the form of on-site or off-site programming, and be delivered directly by service providers, in partnership with other agencies, or via established referral agreements.

Key complementary supports includes life skills training; peer support; social and recreational activities; employment training and opportunities; educational opportunities

Emergency Shelter is defined as a shelter that is accessible by individuals and families experiencing homelessness, with or without a referral. Emergency shelters provide short-term accommodation and a variety of support services that assist clients with finding and maintaining suitable housing.

Episodically homeless refers to individuals, often with disabling conditions, who are currently homeless and have experienced three or more episodes of homelessness in the past year (of note, episodes are defined as periods when a person would be in a shelter or place not fit for human habitation, and after at least 30 days, would be back in the shelter or uninhabitable location).

Housing Supports refers to assistance provided to help tenants get and keep housing. Supports should be individualized and flexible and build on the skills of the tenant and encourage personal development and autonomy where possible. Tenants should be involved in decisions around their support needs and the services they require to best support them to maintain their housing.

Key housing supports includes finding appropriate housing; re-housing as needed and appropriate; negotiating and signing a lease; accessing and maintaining a housing subsidy and income stability; budgeting skills; facilitating relationships with landlords; assisting to understand the rights and responsibilities associated with maintaining a tenancy; furnishing units; maintaining units, including teaching maintenance skills; pest control prevention and treatment; hoarding intervention; neighbourhood orientation; eviction prevention support; support to establish community connections.

Household refers to a person or group of persons who occupy the same dwelling and do not have a usual place of residence elsewhere in Canada or abroad. The dwelling may be either a collective dwelling or a private dwelling. The household may consist of a family group such as a census family, or two or more families sharing a dwelling, or of a person living alone.

Indigenous tenants supports refer to culturally-relevant supports provided to tenants identifying as Indigenous. This might include provision of traditional Indigenous medicines, engagement and consultation with Elders, Traditional Healers and/or Medicine People, Sweat lodges and other ceremony.

Long term homeless refers to individuals, often with challenging or complex issues (e.g. chronic physical or mental illness, substance abuse problems), who are currently homeless and have been homeless for six months or more in the past year (i.e., have spent more than 180 cumulative nights in a shelter or place not fit for human habitation).

Newly homeless refers to individuals, who for example are currently homeless for the first or second time, and have not experienced three or more episodes of homelessness in the past year (of note, episodes are defined as periods when a person would be in a shelter or place not fit for human habitation, and after at least 30 days, would be back in the shelter or uninhabitable location).

Personal and Health Supports refer to a range of supports directed at promoting a tenant’s overall physical and mental health and wellbeing. Supports might be provided on-site or off-site, and be delivered directly by service providers, in partnership with other agencies, or via established referral agreements.

Key supports includes care coordination; daily check-ins; harm reduction services; medication reminders and secure storage; meals; transportation; health advocacy; activities of daily living.

Re-housing refers to all subsequent housing placements that follow the initial placement into permanent housing.

SMIS ID where available, all reporting should identify a client’s SMIS ID if they have had previous contact with the shelter system. The number can be found on the Follow-Up Supports referral form.

Street Homelessness refers to people living in public or private spaces without consent or contract and places not intended for human habitation.

Temporarily Housed refers specifically to persons living temporarily with others without the guarantee of continued residency or immediate prospects for accessing permanent housing.

Transitional Housing refers to housing that is provided for less than one year, which includes the provision of on-or off-site support services to help individuals move towards independence and self-sufficiency.