City of Toronto Bid Committee Minutes

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management:

1	Call Document	Tender Call No. 117-2009, Contract No. 09EY-09WS
	Description	Watermain and Combined Sewer Replacement on Roncesvalles Avenue and Watermain Replacement on Fermanagh Avenue.
	Recommended Bidder	Varcon Construction Corporation
2	Call Document	Tender Call No. 118-2009, Contract No. 09EY-21WS
	Description	Watermain Replacement and Combined Sewer Replacement on Roncesvalles Avenue.
	Recommended Bidder	Comer Group Limited
3	Call Document	Tender Call 126-2009, Contract No. 09NY-10RD
	Description	Major Road Resurfacing on W.R. Allen Road from Ranee Avenue to Lawrence Avenue West
	Recommended Bidder	Lafarge Paving & Construction Limited
4	Call Document	Tender Call 89-2009, Contract No: 09TEEY-308WS
	Description	The Full Length Trenchless Rehabilitation of Existing Watermains Using CIPP System and Water Service Replacement Toronto East-York and Etobicoke York Districts
	Recommended Bidder	Fer-Pal Construction Ltd.
5	Call Document	Request for Quotation 1217-09-0053
	Description	For the non-exclusive supply, service and delivery of Pumps and Electric Motors as and when required for various City of Toronto locations from date of award to May 31, 2010
	Recommended Bidder	Anronn Electric Motor Repair
6	Call Document	Tender Call No. 88-2009, Contract No. 09TE-04RD
	Description	Reconstruction of TTC Track Allowance and watermain, and partial reconstruction of pavement, curb and sidewalk on Church Street between Court Street and Carlton Street
	Recommended Bidder	Sanscon Construction Ltd.
7	Call Document	Request for Quotation 6038-09-7042
	Description	For the rental of up to eight (8) 4-wheel drive backhoes without operator on an as and when required basis for various locations throughout Toronto from August 1, 2009 until July 31, 2010
	Recommended Bidder	Strongco Limited Partnership
8	Call Document	Request for Quotation 6112-09-3061
	Description	Supply and Delivery of thirteen (13) Latest Model, Hybrid Four Door Utility Vehicles, including ten (10) sets Parts and Service manuals and One (1) Diagnostic Scan Tool.
	Recommended Bidder	Donway Ford Sales Ltd.
9	Call Document	Request for Quotation 3921-09-5091
	Description	For the supply, delivery, installation of insulation complete with new jacketing material to insulate all suction and discharge water pipes at multiple pumping station throughout Toronto for a three year period.
	Recommended Bidder	White and Greer Company Limited
10	Call Document	Tender Call No. 122-2009, Contract No. 09EY-10WS
	Description	Dundas Street West Watermain Replacement Phase I.
	Recommended Bidder	Co-X-Co Construction Limited
11	Call Document	Request for Quotation 6114-09-3101
	Description	Supply and Delivery of seven (7) Latest Model, Conventional Truck Chassis and Cab, 22,000 lbs (9,979 Kg) GVWR with 18 yd³ Split Side Loading Packer Body.
	Recommended Bidder	Haul-All Equipment Ltd.
12	Call Document	Tender Call 101-2009, Contract No. 09SC-05WS
	Description	150 mm Diameter Watermain Replacement on Mystic Avenue, Medford Avenue, Scotia Avenue, Wolcott Avenue, Butterworth Avenue and 150 mm & 200 mm Diameter Watermain Replacement on Milne Avenue
	Recommended Bidder	JPW Construction Limited
13	Call Document	Request for Quotation 3925-09-7081
	Description	The Supply and delivery of Powder Activated Carbon on an as and when required basis for R.L. Clark Filtration Plant from the date of award until December 31, 2009
	Recommended Bidder	Brenntag Canada Inc.
14	Call Document	Request for Quotation 4304-09-5062
	Description	For the supply of all labour, materials, equipment and supervision necessary to provide Boiler Preventative Maintenance, Emergency and Service Calls to various City of Toronto locations from the date of award to April 30, 2010
	Recommended Bidder	Active Mechanical Services
15	Call Document	Request for Quotations 3909-09-5096
	Description	Supply and Delivery of all labour, materials necessary for Designated Substance and Asbestos Abatement at Various Site Locations for Facilities and Real Estate Division from the date of award to July 31, 2010
	Recommended Bidder	Furcon Environmental Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

Motion to deal with each contract separately, moved by Joan Taylor

That the Bid Committee grant authority to award Tender Call No. 117-2009, Contract No. 09EY-09WS, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 118-2009, Contract No. 09EY-21WS, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Joan Taylor

That the Bid Committee grant authority to award Tender Call No. 126-2009, Contract No. 09NY-10RD, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 89-2009, Contract No. 09TEEY-308WS, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Joan Taylor

That the Bid Committee grant authority to award Request for Quotation 1217-09-0053 in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 88-2009, Contract No. 09TE-04RD, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Joan Taylor

That the Bid Committee grant authority to award Request for Quotation 6038-09-7042 in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Request for Quotation 6112-09-3061 in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Joan Taylor

That the Bid Committee grant authority to award Request for Quotation 3921-09-5091, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 122-2009, Contract No. 09EY-10WS, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Joan Taylor

That the Bid Committee grant authority to award Request for Quotation 6114-09-3101, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Tender Call No. 101-2009, Contract No. 09SC-05WS, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Joan Taylor

That the Bid Committee grant authority to award Request for Quotation 3925-09-7081, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

That the Bid Committee grant authority to award Request for Quotation 4304-09-5062, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Joan Taylor

That the Bid Committee grant authority to award Request for Quotations 3909-09-5096, in accordance with the Contract Details set out in the appendices of the report (June 18, 2009) from the Director, Purchasing and Materials Management, moved by Don Altman

Members present:

Marilyn Toft, City Clerk's designate as Chair

Joan Taylor, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Moved by Don Altman

That the minutes of the Bid Committee meeting held on June 17, 2009, be confirmed.

Meeting No.	125	Contact	Marilyn Toft, Manager
Meeting Date	Wednesday, June 24, 2009	Phone	416-392-7032
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room D, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2009-06-24	Afternoon	2:01 PM	2:14 PM	Public


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