2009-10-21 Minutes - Bid Committee

Minutes

Bid Committee

Meeting No.	142	Contact	Janice Dicks, Committee Secretary
Meeting Date	Wednesday, October 21, 2009	Phone	416-397-7767
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room A, City Hall

BD142.1

ACTION

Adopted

Contract Awards - October 21, 2009 - Composite Report

Committee Decision

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details as set out in the appendices of the report (October 15, 2009) from the Director, Purchasing and Materials Management:

1	Call Document	Tender Call 188-2009, Contract No: 09NYSC-331WP
	Description	The Full Length Trenchless Rehabilitation of Existing Gravity Sewers, North York and Scarborough Districts.
	Recommended Bidder	Capital Sewer Services Inc.
2	Call Document	Request for Proposal No. 9117-09-7135
	Description	Brock West and Brock North Landfills Hydrogeological Services (2009 to 2012)
	Recommended Proponent	Golder Associates Ltd.
3	Call Document	Request for Proposal No. 3405-09-3124
	Description	For the supply, delivery, implementation and support of a Dental and Oral Health Solution for the City of Toronto’s Public Health Division from date of award to September 30, 2011
	Recommended Proponent	Prococious Technology Inc.

Origin

(October 15, 2009) Report from Director, Purchasing and Materials Management

Summary

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

Background Information

Contract Awards - October 21, 2009 - Composite Report
(http://www.toronto.ca/legdocs/mmis/2009/bd/bgrd/backgroundfile-24271.pdf)

Motions

1 - Motion to Adopt Item (Carried)

That the Bid Committee deal with each contract separately, moved by Emmanuel Nzeakor.

2 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call 188-2009, Contract No. 09NYSC-331WP in accordance with the Contract Details set out in the appendices of the report (October 15, 2009) from the Director, Purchasing and Materials Management, moved by Maria Latino.

3 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Proposal No. 9117-09-7135 in accordance with the Contract Details set out in the appendices of the report (October 15, 2009) from the Director, Purchasing and Materials Management, moved by Andrew Heit.

4 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Proposal No. 3405-09-3124 in accordance with the Contract Details set out in the appendices of the report (October 15, 2009) from the Director, Purchasing and Materials Management, moved by Peter Oliver.

Procedural Motions

1 - Motion to Adopt Minutes (Carried)

Moved by David McLeod

That the minutes of the Bid Committee meeting held on October 14, 2009, be confirmed.

Members Present:

Janice Dicks, City Clerk's designate as Chair

David McLeod, Deputy City Manager and Chief Financial Officer's designate

Emmanuel Nzeakor, City Manager's designate

Maria Latino, Toronto Water (Tender Call 188-2009, Contract No: 09NYSC-331WP)

Andrew Heit, Technical Services (Request for Proposal No. 9117-09-7135)

Peter Oliver, Public Health (Request for Proposal No. 3405-09-3124)

Wednesday, October 21, 2009


Meeting Sessions

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2009-10-21	Afternoon	2:03 PM	2:08 PM	Public