2009-12-09 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (December 3, 2009) from the Director, Purchasing and Materials Management:

1	Call Document	Request for Quotation 3102-09-3203
	Description	Supply and delivery of Fine Paper to various locations throughout the City of Toronto, as and when required during the period January 1, 2010 to December 31, 2010.
	Recommended Bidder	Spicers Canada Limited
2	Call Document	Tender Call 196-2009, Contract No. 09TE-333WS
	Description	Water Service Replacements and Associated Works – Toronto East York District – Various Wards
	Recommended Bidder	Utility Force Inc.
3	Call Document	Tender Call 193-2009, Contract No. 09EY-332WS
	Description	Water Service Replacements and Associated Works – Etobicoke York District – Various Wards
	Recommended Bidder	Utility Force Inc.
4	Call Document	Tender Call: 170-2009, Contract No. 09EY-ISF01
	Description	Repairs to Roads and Sidewalks
	Recommended Bidder	Pave-Tar Construction
5	Call Document	Tender Call 200-2009, Contract No. 09FS-17S
	Description	Lawrence Avenue East Subway at CP Belleville Sub. Mi. 202.72 Bridge Rehabilitation and Lawrence Avenue East over CNR Bala Sub. Mi. 9.6 Bridge Rehabilitation
	Recommended Bidder	Grascan Construction Ltd. /Torbridge Construction Ltd.
6	Call Document	Request for Quotations 3202-09-7188
	Description	Supply, delivery, installation, programming, testing, warranty and maintenance of complete DSC systems, Intercom Systems, American Dynamics – Intellex Systems and Dedicated Micros Systems at various Parks, Forestry and Recreation locations in the City of Toronto.
	Recommended Bidder	Simplex Grinnell
7	Call Document	Request for Quotation 9148-09-7254
	Description	To supply the necessary automatic traffic recording equipment, materials, supplies, and labour to collect automatic traffic and manual turning movement counts at various locations throughout the City of Toronto for a four (4) year period from January 1, 2010 to December 31, 2013.
	Recommended Bidder	Ontario Traffic Inc.
8	Call Document	Request for Quotation 4301-09-5203
	Description	For the Maintenance of Water Chillers and Cooling Towers at various locations throughout the City of Toronto, on an as and when required basis from date of award to December 31, 2010
	Recommended Bidder	Main Air Systems Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by David McLeod.

That the Bid Committee grant authority to award Request for Quotation 3102-09-3203 in accordance with the Contract Details set out in the appendices of the report (December 3, 2009) from the Director, Purchasing and Materials Management, moved by Sean Fennell.

That the Bid Committee grant authority to award Tender Call 196-2009, Contract No. 09TE-333WS in accordance with the Contract Details set out in the appendices of the report (December 3, 2009) from the Director, Purchasing and Materials Management, moved by David McLeod.

That the Bid Committee grant authority to award Tender Call 193-2009, Contract No. 09EY-332WS in accordance with the Contract Details set out in the appendices of the report (December 3, 2009) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Tender Call 170-2009, Contract No. 09EY-ISF01 in accordance with the Contract Details set out in the appendices of the report (December 3, 2009) from the Director, Purchasing and Materials Management, moved by David McLeod.

That the Bid Committee grant authority to award Tender Call 200-2009, Contract No. 09FS-17S in accordance with the Contract Details set out in the appendices of the report (December 3, 2009) from the Director, Purchasing and Materials Management, moved by Vince Pagliuca.

That the Bid Committee grant authority to award Request for Quotations 3202-09-7188 in accordance with the Contract Details set out in the appendices of the report (December 3, 2009) from the Director, Purchasing and Materials Management, moved by Emily Trzaska.

That the Bid Committee grant authority to award Request for Quotation 9148-09-7254 in accordance with the Contract Details set out in the appendices of the report (December 3, 2009) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 4301-09-5203 in accordance with the Contract Details set out in the appendices of the report (December 3, 2009) from the Director, Purchasing and Materials Management, moved by Alex Carpio.

Moved by Laurie McQueen

That the Minutes of the Bid Committee meeting held on December 2, 2009, be confirmed.

Members Present:

Belinda Bains, City Clerk's designate as Chair

David McLeod, Deputy City Manager and Chief Financial Officer's designate

Laurie McQueen, City Manager's designate

Sean Fennell, City Clerk's Office (Request for Quotation 3102-09-3203)

Vince Pagliuca, Technical Services (Tender Call 200-2009, Contract No. 09FS-17S)

Emily Trzaska, Facilities and Real Estate (Request for Quotations 3202-09-7188)

Alex Carpio, Facilities and Real Estate (Request for Quotation 4301-09-5203)

Meeting No.	149	Contact	Belinda Bains
Meeting Date	Wednesday, December 9, 2009	Phone	416-392-6315
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Meeting Room D, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2009-12-09	Afternoon	2:02 PM	2:08 PM	Public


Meeting Sessions