City of Toronto Logo Minutes


Bid Committee

Meeting No. 160   Contact Janice Dicks, Committee Secretary
Meeting Date Wednesday, March 10, 2010
   Phone 416-397-7767
Start Time 2:00 PM
   E-mail bdc@toronto.ca
Location Committee Room 4, City Hall
     

BD160.1

ACTION

Adopted 

 

 
Contract Awards - March 10, 2010 - Composite Report

Committee Decision

The Bid Committee adopted the following:

 

1.         Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (March 4, 2010) from the Director, Purchasing and Materials Management:

 

1

Call Document

Tender Call 13-2010, Contract 10DCS-307WP

Description

The Cured-In-Place Spot Repair of Existing Gravity Sewers – All Districts.

Recommended Bidder

Veolia ES Canada Industrial Services Inc.

 

2

Call Document

Request for Quotation 6114-09-3236

Description

Supply and Delivery of Two (2) Latest Model, Air / Light Emergency Support Vehicles.

Recommended Bidder

Dependable Emergency Vehicles

 

3

Call Document

Tender Call 10-2010, Contract No. 10FS-26S

Description

Gardiner Expressway from Bent 60 to 84, west of Bathurst Street – Substructure Repairs.

Recommended Bidder

Grascan Construction Ltd.

 

4

Call Document

Tender Call 14-2010, Contract No. 10NY-17WS

Description

Watermain Replacement on Bayview Mews Lane and Citation Drive.

Recommended Bidder

 Vipe Construction Ltd.

 

5

Call Document

Request For Quotation 6035-09-3235

Description

For processing services of up to 20,000 tonnes per year of Leaf and Yard Material (L&YM), for a period of twenty-four (24) months commencing April 1st, 2010 to March 31, 2012.

Recommended Bidders

Firm (A)          Gro-bark Organics Inc. – 5,000 tpy

Firm (B)          Miller Waste Systems Inc. – 10,000 tpy

Firm (C)          Courtice Auto Wreckers Ltd. – 5,000 tpy

6

Call Document

Tender Call 15-2010, Contract No. 10EY-14WS

Description

Dundas Street West – Watermain Replacement from Sorauren Rd. to Howard Park.

Recommended Bidder

GIO Contracting Inc.

 

7

Call Document

Request for Quotation 3701-10-0009

Description

To Perform Tree Pruning and Removal, Type I (55' Aerial Bucket and Chip box) and Type II (Climbing Truck with Chip Box) at various locations for the Parks, Forestry and Recreation Division, as and when required for the period from the date of award to March 31, 2011.

Recommended Bidders

Firm A) WM Weller Tree Service Ltd. – Type I and II Service

Firm B) Davey Tree Expert of Canada – Type I Service only

Firm C) Ontario Line Clearing & Tree Service – Type I and II Service

 
Origin
(March 4, 2010) Report from Director, Purchasing and Materials Management
Summary

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.
Background Information
Contract Awards - March 10, 2010 - Composite Report
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-28157.pdf)
Motions
1 - Motion to Adopt Item (Carried)
That the Bid Committee deal with each contract separately, moved by Laurie McQueen.

2 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call 13-2010, Contract 10DCS-307WP, in accordance with the Contract Details set out in the appendices of the report (March 4, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.


3 - Motion to Adopt Item (Carried)

 That the Bid Committee grant authority to award Request for Quotation 6114-09-3236, in accordance with the Contract Details set out in the appendices of the report (March 4, 2010) from the Director, Purchasing and Materials Management, moved by Rob Anselmi.


4 - Motion to Adopt Item (Carried)
That the Bid Committee grant authority to award Tender Call 10-2010, Contract No. 10FS-26S, in accordance with the Contract Details set out in the appendices of the report (March 4, 2010) from the Director, Purchasing and Materials Management, moved by Abdi Nur.

5 - Motion to Adopt Item (Carried)
That the Bid Committee grant authority to award Tender Call 14-2010, Contract No. 10NY-17WS, in accordance with the Contract Details set out in the appendices of the report (March 4, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

6 - Motion to Adopt Item (Carried)
That the Bid Committee grant authority to award Request For Quotation 6035-09-3235, in accordance with the Contract Details set out in the appendices of the report (March 4, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

7 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call 15-2010, Contract No. 10EY-14WS, in accordance with the Contract Details set out in the appendices of the report (March 4, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.


8 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 3701-10-0009 to the following firms, in accordance with the Contract Details set out in the appendices of the report (March 4, 2010) from the Director, Purchasing and Materials Management, moved by Dean Hart:

 

1.         Firm A - W. M. Weller Tree Services Limited, for a total contact award of $10,625,613.70, excluding all taxes.

 

2.         Firm B - Davey Tree Expert of Canada, for a total contract award of $6,537,216.00, excluding all taxes.

 

3.         Firm C - Ontario Line Clearing and Tree Service Limited, for a total contact award of $4,854,850.56, excluding all taxes.

BD160.2

ACTION

Adopted 

 

 
Contract Awards - March 10, 2010 - Composite Report 2

Committee Decision

The Bid Committee adopted the following:

 

1.         Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the appendix of the report (March 10, 2010) from the Director, Purchasing and Materials Management:

 

1

Call Document

Request for Quotation 3704-09-0043

Description

The purpose of this report is to request Bid Committee to grant authority to award and authorize staff to exercise the two additional separate one (1) year options for Contract 47014212 for the period March 1, 2010 to February 28, 2011, and from March 1, 2011

Recommended Bidder

Neil Vanderkruk Holdings Inc. o/a Connon Nurseries

 
Origin
(March 10, 2010) Report from Director, Purchasing and Materials Management
Summary

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.
Background Information
Contract Awards - March 10, 2010 - Composite Report 2
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-28348.pdf)
Motions
1 - Motion to Add New Business at Committee (Carried)

Moved by Don Altman


2 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 3704-09-0043, in accordance with the Contract Details set out in the appendices of the report (March 10, 2010) from the Director, Purchasing and Materials Management, moved by Garth Amour.

Procedural Motions
Motion to Adopt Minutes (Carried)

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on March 3, 2010, be confirmed.

Members Present:

 

Janice Dicks, City Clerk's designate as Chair

Laurie McQueen, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Rob Anselmi, Fire Services (Request for Quotation 6114-09-3236)

Abdi Nur, Technical Services (Tender Call 10-2010, Contract No. 10FS-26S)

Dean Hart, Parks, Forestry and Recreation (Request for Quotation 3701-10-0009)

Garth Armour, Parks, Forestry and Recreation (Request for Quotation 3704-09-0043)

 
Wednesday, March 10, 2010
Meeting Sessions
Session Date Session Type Start Time End Time Public or Closed Session
2010-03-10 Afternoon 2:07 PM 2:20 PM Public