2010-07-07 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (Jun 30, 2010) from the Director of Purchasing and Materials Management:

1	Call Document	Request for Proposal (RFP) 9118-10-7038
	Description	For Professional Architectural and Engineering Services to Renovate Interior Space and External Parking Modifications for the Facilitation of the New Rexdale Hub at 21 Panorama Court, Toronto.
	Recommended Proponent	L.E. Glazer Architects
2	Call Document	Tender Call 120-2010, Contract No. 10EY-08RD
	Description	TTC Track Reconstruction, Road Reconfiguration and Reconstruction / Resurfacing and Streetscaping on Roncesvalles Avenue from Queen Street West to Dundas Street West
	Recommended Bidder	Sanscon Construction Ltd.
3	Call Document	Tender Call 134-2010, Contract No. 10EY-43WS
	Description	Replacement of Substandard Water Services at Various Location
	Recommended Bidder	Duramain Inc.
4	Call Document	Tender Call 131-2010, Contract No. 10EY-05RD
	Description	Local Road Rehabilitation for Eringate Drive, Wellesworth Drive, Decarie Circle and Westhumber Boulevard and Local Road Reconstruction for Savalon Court.
	Recommended Bidder	Gazzola Paving Limited
5	Call Document	Request for Quotation 0203-10-0060
	Description	For the supply of all labour, materials, equipment and supervision necessary to provide Janitorial Services at various City of Toronto Facilities Management Division North District locations
	Recommended Bidder	Magic Maintenance Inc.
6	Call Document	RFQ No. 3907-10-5055
	Description	For the supply of all labour, equipment and materials necessary for landscape construction services/improvements to the King Atlantic Gateway
	Recommended Bidder	Mopal Construction Ltd.
7	Call Document	Request for Proposal (RFP) No. 9150-10-3091
	Description	Processing services to recycle up to 800 tonnes per year of mattresses, for a period of one (1) year commencing August 1, 2010 to July 31, 2011
	Recommended Proponent	Recyc-Mattress Inc.
8	Call Document	Request for Quotation 6113-10-3099
	Description	Supply and Delivery of Nine (9) Latest Model, Conventional Cab Truck Chassis GVWR 60,600 Lbs (27,488 Kg), complete with 14 ft dump body and salt spreader
	Recommended Bidder	Metro Freightliner Hamilton Inc.

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Request for Proposal (RFP) 9118-10-7038, in accordance with the Contract Details set out in the appendices of the report (June 30, 2010) from the Director, Purchasing and Materials Management, moved by John Ricchiuto.

That the Bid Committee grant authority to award Tender Call 120-2010, Contract No. 10EY-08RD, in accordance with the Contract Details set out in the appendices of the report (June 30, 2010) from the Director, Purchasing and Materials Management, moved by Wayne Scott.

That the Bid Committee grant authority to award Tender Call 134-2010, Contract No. 10EY-43WS, in accordance with the Contract Details set out in the appendices of the report (June 30, 2010) from the Director, Purchasing and Materials Management, moved by Wayne Scott.

That the Bid Committee grant authority to award Tender Call 131-2010, Contract No. 10EY-05RD, in accordance with the Contract Details set out in the appendices of the report (June 30, 2010) from the Director, Purchasing and Materials Management, moved by Wayne Scott.

That the Bid Committee grant authority to award Request for Quotation 0203-10-0060, in accordance with the Contract Details set out in the appendices of the report (June 30, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award RFQ No. 3907-10-5055, in accordance with the Contract Details set out in the appendices of the report (June 30, 2010) from the Director, Purchasing and Materials Management, moved by Mike Major.

That the Bid Committee grant authority to award Request for Proposal (RFP) No. 9150-10-3091, in accordance with the Contract Details set out in the appendices of the report (June 30, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Quotation 6113-10-3099, in accordance with the Contract Details set out in the appendices of the report (June 30, 2010) from the Director, Purchasing and Materials Management, moved by Vukadin Lalovic.

The Bid Committee took the following action:

1. Re-opened the award of Tender Call No. 68-2010 which was previously approved at its meeting held on June 9, 2010.

2. Rescinded its decision of June 9, 2010 to award Tender Call No. 68-2010.

3. Granted authority to award Tender Call No. 68-2010, for the supply of all labour, equipment, material and supervision necessary to construct an addition to the Scarborough Village Community Centre, to Rankine Construction Ltd., in accordance with the revised Contract Details set out in Appendix 1 contained in the report (June 30, 2010) from the Director of Purchasing and Materials Management.

The purpose of this report is to request the Bid Committee to rescind the award of Tender Call No. 68-2010 submitted on June 3, 2010 and approved by the Bid Committee at its meeting of June 9, 2010 in the amount of $1,127,513.00 net of all applicable taxes and charges. This new report is seeking to increase the contract by $54,000.00 bringing the new recommended award to $1,181,513.00 net of all applicable taxes and charges to the same vendor, Rankine Construction Ltd, being the lowest bidder meeting specifications for the supply of all labour, equipment, material and supervision necessary to construct an addition to the Scarborough Village Community Centre.

This error was due the contingency amount being understated by $54,000.00 in the original composite report. This report is now being submitted to correct the error.

That the Bid Committee re-open the award of Tender Call No. 68-2010 which was previously approved by the Bid Committee on June 9, 2010, moved by Don Altman.

That the Bid Committee adopt the following recommendations contained in the report (June 30, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman:

1. The Bid Committee decision of June 9, 2010 to award Tender Call No. 68-2010, be rescinded.

2. The Bid Committee grant authority to award Tender Call No. 68-2010, for the supply of all labour, equipment, material and supervision necessary to construct an addition to the Scarborough Village Community Centre, to Rankine Construction Ltd., in accordance with the revised Contract Details set out in the Appendix 1 to this report.

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on June 30, 2010, be confirmed.

Members Present:

Maria Kolominsky, City Clerk's designate as Chair

Laurie McQueen, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

John Ricchiuto, Facilities Management (Request for Proposal (RFP) 9118-10-7038)

Wayne Scott, Technical Services Division (Tender Call 120-2010, Contract No. 10EY-

08RD; Tender Call 134-2010, Contract No. 10EY-43WS; Tender Call 131-2010,

Contract No. 10EY-05RD)

Mike Major, Business Improvement Area Office (RFQ No. 3907-10-5055)

Vukadin Lalovic, Fleet Services Division (Request for Quotation 6113-10-3099)

Meeting No.	177	Contact	Maria Kolominsky
Meeting Date	Wednesday, July 7, 2010	Phone	416-392-1147
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-07-07	Afternoon	2:00 PM	2:10 PM	Public


Meeting Sessions