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Bid Committee

Meeting No. 182   Contact Margaret Lewis, Committee Secretary
Meeting Date Wednesday, August 11, 2010
   Phone 416-392-7031
Start Time 2:00 PM
   E-mail bdc@toronto.ca
Location Committee Room 4, City Hall
     

BD182.1

ACTION

Adopted 

 

 
Contract Awards - August 11, 2010 - Composite Report

Committee Decision

The Bid Committee adopted the following:

 

1.         Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (August 5, 2010) from the Director, Purchasing and Materials Management:

 

1

Call Document

Request for Quotation 1205-10-0049

Description

The supply and delivery of 1000 APS Push Button Assembly and 125 APS Controllers to locations in Greater Toronto Area (GTA)

Recommended Bidder

Tacel Ltd.

2

Call Document

Request for Proposal 9144-10-7191

Description

Data Entry Services for the City's Court Services Division for the period from January 2, 2011 to December 31, 2011

Recommended

Proponent

Data Direct Group Inc.

 

3

Call Document

Request for Quotation No. 4305-10-5050

Description

For the supply of all materials, labour supplies and equipment required for the HVAC Preventive Maintenance and Repair services for various Long Term Care Homes and Services locations

Recommended Bidders

North Region: Tri-Air Systems

South Region: Continental Air Systems Inc.

4

Call Document

Request for Quotation 1205-08-0213

Description

The supply and delivery of TS2 Type 1 Traffic Controller Cabinets with Toronto Transit Signal Priority (TSP) capabilities to locations in Greater Toronto Area (GTA)

Recommended Bidder

Innovative Traffic Solution Inc.

 

5

Call Document

Tender Call No. 165-2010, Contract No. 10FS-76WP

Description

The construction of the Sanitary and Storm Sewer Replacements at Patricia Avenue, Connaught Avenue, Homewood Avenue, Fargo Avenue, Peckham Avenue, Pleasant Avenue and St. Paschal Court under Basement Flooding Protection Program in Area 28.

Recommended Bidder

Clearway Construction Inc.

 

6

Call Document

Tender Call No. 129-2010, Contract No. 10FS-70WP

Description

The construction of the storm sewers on Edmonton Drive/Road, Endsleigh Crescent and the Muirhead Park Dry Pond related to Basement Flooding Protection.

Recommended Bidder

Grascan Construction Ltd.

 

7

Call Document

Tender Call 175-2010, Contract No. 10EY-308WS

Description

For the supply of all labour and equipment required for the water service replacements in Etobicoke York District (Wards 4, 5, 6, and 13).

Recommended Bidder

Rabcon Contractors Ltd.

 

8

Call Document

Request for Proposal No. 9121-10-7030

Description

To provide professional services to undertake the Liberty Village Collector Road Class Environmental Assessment Study for the construction of a new east-west road connection south of Liberty/East Liberty Street between Strachan Avenue and Dufferin Street.

Recommended Proponent

LEA Consulting Ltd.

 
Origin
(August 5, 2010) Report from the Director, Purchasing and Materials Management
Summary

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.
Background Information
Contract Awards - August 11, 2010 - Composite Report
(http://www.toronto.ca/legdocs/mmis/2010/bd/bgrd/backgroundfile-32711.pdf)
Motions
1 - Motion to Adopt Item (Carried)

That the Bid Committee deal with each contract separately, moved by David McLeod.


2 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 1205-10-0049, in accordance with the Contract Details set out in the appendices of the report (August 5, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.


3 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Proposal 9144-10-7191, in accordance with the Contract Details set out in the appendices of the report (August 5, 2010) from the Director, Purchasing and Materials Management, moved by Paul Henderson. 


4 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation No. 4305-10-5050, in accordance with the Contract Details set out in the appendices of the report (August 5, 2010) from the Director, Purchasing and Materials Management, as follows:

 

Moved by Riaz Shaikh:

 

a.         North Region: Tri-Air Systems, for a total potential contract award to this firm of $638,084.82 net of HST Recoveries.

 

Moved by Riaz Shaikh:

 

b.         South Region: Continental Air Systems Inc., for a total potential contract award to this firm of $625,493.55 net of HST Recoveries.


5 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Quotation 1205-08-0213, in accordance with the Contract Details set out in the appendices of the report (August 5, 2010) from the Director, Purchasing and Materials Management, moved by David McLeod. 


6 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call No. 165-2010, Contract No. 10FS-76WP, in accordance with the Contract Details set out in the appendices of the report (August 5, 2010) from the Director, Purchasing and Materials Management, moved by Vince Pagliuca.


7 - Motion to Adopt Item (Carried)

 That the Bid Committee grant authority to award Tender Call No. 129-2010, Contract No. 10FS-70WP, in accordance with the Contract Details set out in the appendices of the report (August 5, 2010) from the Director, Purchasing and Materials Management, moved by Vince Pagliuca.


8 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Tender Call 175-2010, Contract No. 10EY-308WS, in accordance with the Contract Details set out in the appendices of the report (August 5, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.


9 - Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Proposal No. 9121-10-7030, in accordance with the Contract Details set out in the appendices of the report (August 5, 2010) from the Director, Purchasing and Materials Management, moved by David McLeod.

Procedural Motions
10 - Motion to Adopt Minutes (Carried)

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on August 4, 2010, be confirmed. 

Members Present:

 

            Margaret Lewis, City Clerk’s designate as Chair

            Laurie McQueen, City Manager’s designate

            David McLeod, Deputy City Manager and Chief Financial Officer’s designate

            Paul Henderson, Court Services, (Request for Proposal 9144-10-7191)

            Riaz Shaikh, Long Term Care Homes and Services, (Request for Quotation No. 4305-10-5050)

            Vince Pagliuca, Technical Services, (Tender Call No. 165-2010, Contract No. 10FS-76WP and Tender Call No. 129-2010, Contract No. 10FS-70WP)

 
Wednesday, August 11, 2010
Meeting Sessions
Session Date Session Type Start Time End Time Public or Closed Session
2010-08-11 Afternoon 2:00 PM 2:10 PM Public