2010-09-22 Minutes - Bid Committee

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management:

1	Call Document	Tender Call No. 142-2010, Contract No. 10FS-74WS
	Description	Construction of an 1800mm Watermain Interconnection on Copperfield Road from F.J. Horgan Water Treatment Plant.
	Recommended Bidder	Clearway Construction Inc.
2	Call Document	Request for Quotations 3202-10-7181
	Description	The non-exclusive supply, delivery, installation, integration, programming, testing, warranty and maintenance of new access control equipment, intrusion detection equipment, duress system equipment and video surveillance system equipment at various Parks and Recreation facilities in the City of Toronto.
	Recommended Bidder	Johnson Controls L. P.
3	Call Document	Request for Quotation (RFQ) 3202-10-7168
	Description	The non-exclusive supply, delivery, installation, integration, programming, testing, warranty and maintenance of new access control equipment, Intrusion detection equipment, duress system equipment and video surveillance system equipment at various Parks and Recreation facilities in the City of Toronto.
	Recommended Bidder	Simplex Grinnell
4	Call Document	Request for Quotation 0401-10-3133
	Description	For the supply and delivery of fully assembled and ready to use Norseman Plastics Model NPL 280 Organics Waste Storage and Collection Containers with wheels (single family street bins) as and when required from October 1, 2010 to September 30, 2011
	Recommended Bidder	ORBIS Canada Ltd.
6	Call Document	Request for Quotation 6718-10-5113
	Description	Elevator Modernization and Maintenance at 4 Long-Term Care Homes and Services facilities.
	Recommended Bidder	Kone Inc.
7	Call Document	Tender Call 257-2010 Contract 10EY-105TU
	Description	Permanent Repairs to Utility Cuts, Wards 1, 2, 3, 4, 5, 6, 7, 11, 12, 13 and 17 – Etobicoke York District.
	Recommended Bidder	Lima’s Gardens and Construction Inc.
8	Call Document	Request for Proposal No. 9119-10-7151
	Description	Professional Services to provide Energy and Water Efficiency Improvements in Parks & Recreation Facilities.
	Recommended Proponent	MCW Custom Energy Solutions
9	Call Document	Request for Quotation 6113-10-3158
	Description	For the supply and delivery of Four (4) Latest Model, Conventional Three Person Cab and Truck Chassis, Low Profile with Dual Rear Wheels and 14 ft Cube Body.
	Recommended Bidder	Western Toronto Truck International Inc.
10	Call Document	Request For Quotation 6619-10-3036
	Description	For the supply and delivery of Bagged Rock Salt, to various delivery locations within the City of Toronto, for the period from the date of award to June 30, 2012
	Recommended Bidder	Innovative Surface Solutions Canada
11	Call Document	Tender Call No. 234-2010, Contract No. 10SC-11RD
	Description	Gatineau Hydro Corridor Multi-Use Pathway Rehabilitation, from Victoria Park Avenue to Kennedy Subway Station
	Recommended Bidder	Il Duca Contracting Inc.

The Bid Committee withdrew the following tender call at the request of Technical Services, Scarborough District:

Call Document

Tender Call No. 240-2010, Contract No. 10SC-20RD

Description

Gatineau Hydro Corridor Multi-Use Pathway Rehabilitation, from Tara Avenue to Orton Park Road.

Recommended Bidder

Metric Contracting Services Corporation

The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report.

Procedural - That the Bid Committee deal with each contract separately, moved by Don Altman.

That the Bid Committee grant authority to award Tender Call No. 142-2010, Contract No. 10FS-74WS, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by Kirk Allan.

That the Bid Committee grant authority to award Request for Quotations 3202-10-7181, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by Emily Trzaska.

That the Bid Committee grant authority to award Request for Quotation (RFQ) 3202-10-7168, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by Emily Trzaska.

That the Bid Committee grant authority to award Request for Quotation 0401-10-3133, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by Henry Mohlmann.

That the Bid Committee withdraw Tender Call No. 240-2010, Contract No. 10SC-20RD at the request of Technical Services, Scarborough District, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 6718-10-5113, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by Riaz Shaikh.

That the Bid Committee grant authority to award Tender Call 257-2010, Contract 10EY-105TU, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by Don Altman.

That the Bid Committee grant authority to award Request for Proposal No. 9119-10-7151, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

That the Bid Committee grant authority to award Request for Quotation 6113-10-3158, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by Vukadin Lalovic.

That the Bid Committee grant authority to award Request for Quotation 6619-10-3036, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by David Ferguson.

That the Bid Committee grant authority to award Tender Call No. 234-2010, Contract No. 10SC-11RD, in accordance with the Contract Details set out in the appendices of the report (September 16, 2010) from the Director, Purchasing and Materials Management, moved by Laurie McQueen.

The Bid Committee took the following action:

1. Re-opened the award of Request for Quotation 8001-10-5095 which was previously approved at its meeting held on September 1, 2010.

2. Rescinded its decision of September 1, 2010 to award Request for Quotation 8001-10-5095.

3. Granted authority to award Request for Quotation 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie and MV Sam McBride to Heddle Marine Service Ltd., in accordance with the revised Contract Details set out in the Appendix 1 of the report (September 9, 2010) from the Director, Purchasing and Materials Management.

The purpose of this report is to request the Bid Committee to rescind the award of Request for Quotation (RFQ) 8001-10-5095 submitted on August 26, 2010 and approved by the Bid Committee at its meeting of September 1, 2010 in the amount of $1,572,779.59 net of all applicable taxes and charges. This new report is seeking to increase the contract by $500,000.00 bringing the new recommended award to $2,072,779.59 net of all applicable taxes and charges to the same vendor, Heddle Marine Service Ltd., being the lowest bidder meeting specifications for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie and MV Sam McBride on behalf of the Parks, Forestry and Recreation Division.

This error was due to the contingency allowance of $450,000.00 and Inspection and Materials Testing allowance of $50,000.00 having been omitted from the original composite report. This report is now being submitted to correct the error.

That the Bid Committee re-open the award of Request for Quotation 8001-10-5095 which was previously approved at its meeting on September 1, 2010, moved by Don Altman.

That the Bid Committee adopt the following recommendations contained in the report (September 9, 2010) from the Director, Purchasing and Materials Management, moved by Mike Harvey:

1. Bid Committee rescind its September 1, 2010 decision to award Request for Quotation 8001-10-5095.

2. Bid Committee grant authority to award Request for Quotation 8001-10-5095, for the supply of all equipment, material, products, labour and supervision required for the retrofit of the Toronto Ferries MV Thomas Rennie and MV Sam McBride to Heddle Marine Service Ltd., in accordance with the revised Contract Details set out in the Appendix 1 of this report.

Moved by Laurie McQueen

That the minutes of the Bid Committee meeting held on September 15, 2010, be confirmed.

Members Present:

Colleen O'Neill, City Clerk's designate as Chair

Laurie McQueen, City Manager's designate

Don Altman, Deputy City Manager and Chief Financial Officer's designate

Mike Harvey, Parks and Recreation (Request for Quotation 8001-10-5095)

Riaz Shaikh, Long-Term Care Homes and Services (Request for Quotation 6718-10-5113)

Henry Mohlmann, Solid Waste Management (Request for Quotation 0401-10-3133)

Kirk Allan, Technical Services (Tender Call 142-2010, Contract 10FS-74WS)

Emily Trzaska, Facilities Management (Request for Quotation 3202-10-7181 and Request for Quotation (RFQ) 3202-10-7168)

Vukadin Lalovic, Fleet Services (Request for Quotation 6113-10-3158)

David Ferguson, Purchasing and Materials Management (Request for Quotation 6619-10-3036)

Meeting No.	188	Contact	Colleen O'Neill, Committee Secretary
Meeting Date	Wednesday, September 22, 2010	Phone	416-392-5227
Start Time	2:00 PM	E-mail	bdc@toronto.ca
Location	Committee Room 4, City Hall

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2010-09-22	Afternoon	2:00 PM	2:11 PM	Public


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